The Hudson Farmers’ Market
New Vendor Application ● 2016 Season
Application Steps
1. Fill out and sign the application. Deadline for submission is February 1st, 2016.
2. Attach copies of all required permits and licenses as necessary for your business. Examples:
a. sales tax certificate
b. Nursery Grower and Nursery Dealer Registration Certificate (required for any vendor growing and selling
plants intended for outdoor use)
c. Home Processing Exemption Inspection Report (for vendors of home-processed foods, a copy of this
report or a copy of your 20-C Food Processing License)
d. Organic Labeling (all growers/producers claiming organic status or advertising produce or other products
as organic must be certified by their state chapter of NOFA, OCIA, Demeter Society, or other certified
program)
3. Attach a crop plan indicating the products by month that you wish to bring to the market (see sample attached)
4. Complete and sign the Hold Harmless and Indemnification Agreement
5. Mail application
a. By USPS to: Hudson Farmers’ Market, Vendor Application, c/o Chris Cashen, The Farm at Miller’s
Crossing, 81 Roxbury Road Hudson, NY 12534.
You will be notified if Approved or Denied by March 15th, 2016. If you are approved, you will also need to submit
the following items prior to your first day at the Market:
6. A copy of Certificate of Product Liability Insurance with a minimum coverage amount of $1,000,000 listing
“Hudson Farmers’ Market” and “City of Hudson, NY” as certificate holders.
7. A check made out to “Hudson Farmers’ Market” for the amount of your approved booth size plus an additional
$15 facilities fee.
For questions, please contact: Chris Cashen, (518) 851-2331, [email protected].
Desired Booth Size
10’ at $150, plus $15.00 facilities fee
20’ at $300, plus $15.00 facilities fee
Farm / Business Name ______________________________________________________________________________
Name of Vendor ___________________________________________________________________________________
Address __________________________________________________________________________________________
City __________________________________________________
Phone ___________________
[ ] Mobile [ ] Home [ ] Business
State __________
Zip _______________
Sales Tax ID Number ____________________
Email Address _____________________________________________________________________________________
v. 2.0, updated Dec. 2015
Page 1
Briefly describe your operation (size, years in business, animals, greenhouses, organic, IPM, employees, where you
source ingredients, etc.).
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
What are your current sales outlets (farm stand, wholesale, retail, co-op, restaurants, pick your own)? Please list all
farmers’ markets in which you participate.
_________________________________________________________________________________________________
What products do you propose to sell that you grow, produce, or create that are not already indicated on your crop plan?
_________________________________________________________________________________________________
_________________________________________________________________________________________________
Under rare exceptions are vendors allowed to bring to the market items that are not locally grown, baked, or made by
themselves. Please list the products you propose to sell that are not grown, produced, or created by you. These items
must be approved by the Vendor Collective before you can bring them to the market.
_________________________________________________________________________________________________
_________________________________________________________________________________________________
Please indicate when you plan to start coming to the Market and when you will finish.
______ I plan to attend the Market for the full season
______ I will start attending the market on ________________________.
______ I will finish for the season on or about ________________________.
______ I wish to accept EBT / Food Stamps at the Market for qualified products. I will follow the EBT regulations as
explained to me by the EBT Runner.
I certify that the above information is true. I have read and understood the Hudson Farmers’ Market Rules and
Regulations. If accepted as a vendor, I agree to abide by the Hudson Rules and Regulations.
Vendor Signature _____________________________________________________
v. 2.0, updated Dec. 2015
Date _____________________
Page 2
The Hudson Farmers’ Market
Hold Harmless and Indemnification Agreement ● 2016 Season
Name of Vendor ___________________________________________________________________________________
Farm / Business Name ______________________________________________________________________________
Address __________________________________________________________________________________________
City __________________________________________________
Phone ___________________________________
State __________
Zip _______________
[ ] Mobile [ ] Home [ ] Business
The undersigned agrees that he/she will comply with the Rules and Regulations of the Hudson Farmers’ Market for the
2016 market season. Non-compliance with market rules will result in cancellation of market agreement with vendor and
removal of undersigned from the market venue with no refund of market fees.
The undersigned further certifies that he/she is the responsible person and he/she is authorized to (1) Execute on behalf
of the above company and (2) Accept legal process on behalf of the above business.
The undersigned also agrees to indemnify and hold harmless the Hudson Farmers’ Market, City of Hudson, Hudson
Farmers’ Market Board, Market Manger, and Columbia County from and against any and all liability, damage, expense,
cause of action, suits, claims, penalties and/or judgments arising from injury to person sustained by anyone as a result of
consuming any food or drink acquired from me, use of any item purchased from me, or from any negligent action on my
part.
Vendor is responsible for all monies collected from the sale of Vendor’s goods. The Hudson Farmers’ Market, City of
Hudson, Hudson Farmers’ Market Board, Market Manger, and Columbia County are in no way responsible for any lost or
stolen monies or items.
Vendor Signature _____________________________________________________
Date _____________________
Print Name __________________________________________________________
Title _____________________
v. 2.0, updated Dec. 2015
Page 3
Sample Crop Plan
v. 2.0, updated Dec. 2015
Page 4