AARC
HOUSE OF
DELEGATES
ORIENTATION
June 2017
AARC: the Corporation
 Incorporated as a not for profit ( 501c6) tax
exempt corporation in 1947 in the state of
Illinois
Governance by the Board of Directors
Administered by the Executive Office
 Holds fiduciary responsibility for the
Association
Mission Statement: the American Association
for Respiratory Care will continue to be the
leading national and international professional
association for respiratory care
Mission of the House of
Delegates (HOD)
 Serve as a representative body of the
general membership and of the affiliate
societies.
 Participate in the establishment of the goals
and objectives of the Association (AARC)
 Participate in the governance of the
Association.
AARC BOD 2017
President: Brian Walsh
Past President: Frank Salvatore
Vice-President of Internal Affairs: Natalie
Napolitano
Vice President of External Affairs: Sheri Tooley
Secretary Treasurer: Karen Schell
Directors at Large:
Susan Rinaldo Gallo, John Wilgis, Timothy
Op’t Holt, Lisa Trujillo, John Lindsey, Doug
McIntyre, Deborah Skees and Patti Stefans
AARC BOD Continued
Specialty Section Chairs:
Adult Acute Care: Keith Lamb
Chair elect Carl Hinkson
Diagnostics: Katrina Hynes
Education: Ellen Becker
Chair elect Georgianna Sergakis
Management: Cheryl Hoerr
Neonatal-Pediatrics: Steve Sitting
House Leadership
Acting Speaker
Teri Miller (GA) for
Keith Siegel (ME)
Speaker-Elect
Teri Miller (GA)
Immediate Past Speaker
Jacklyn Grimball (SC)
Secretary
Kerry McNiven (CT)
Treasurer
Dana Evans (CT)
Parliamentarian
Ken Thigpen (MS)
House Liaison
Asha Desai
HOD:AARC
 As delegates, we function in an advisory
capacity to the AARC Board of Directors.
 The AARC Board of Directors (BOD),
consisting of at-large elected Officers and
Directors of the Association, has the
responsibility of carrying out the goals and
objectives of the Association
Expectation of the Delegate






Represent your affiliate AARC membership.
Represent the affiliate BOD to the AARC.
Attend the AARC Annual Business Meeting.
Conduct yourself according to House rules.
Attend all affiliate BOD meetings.
Report HOD activities to affiliate BOD
and affiliate AARC members.
 Serve/Chair HOD committees
 Elect House Officers
Parliamentary Procedure
“Robert’s Rules”
Parliamentarian :
Ken Thigpen (MS)
House Rules
Complete List -- HOD Policy Manual – Pages 27-29
c.aarc.org/state_society/aarc_hod/
 ID badges admit members to the HOD meetings and must be worn while
attending the AARC’s annual business meeting.
 While the Speaker/designee occupy the chair, no member shall address the
House or make any motion until after recognition by the Speaker.
 When any member is about to speak, or to deliver any matter to the House, the
member shall, with all due respect, address the Speaker, state their name and
their Chartered Affiliate, and confine themselves strictly to the point of debate.
 While the Speaker is putting any question to the floor, the member shall remain
in their seat and shall not hold any private discussions.
 No delegation shall speak more than twice on the same motion nor longer than
5 minutes at any one time.
Delegate Charges
 Become familiar with House Rules and with
the AARC goals and strategic plan.
 Bring forth meaningful resolutions which
result in improvement and changes in the
operation of our Association
House Overview
 Two meetings per calendar year.
 Parliamentary Procedure
 Communication through AARConnect
 Consider Resolutions and Committee
Recommendations.
 Elect House leadership, AARC Bylaws and
Election Committee Members.
 Approve AARC budget
“Open Mic”
 Period of time during the HOD meetings when the
Speaker of the HOD will open the floor for
discussions.
 This is a time when the Delegates can discuss any
topic of their choice off the record.
 Donations from the State Society’s are also
collected at this time. Ex: Disaster Relief Fund,
Bill Bitzel Scholarship Fund, Morton Duggan
Scholarship Fund, International Scholarship Fund
for Fellows,Delegate Assistance Fund etc…
HOD Election Process
1. Summer Meeting
 House Officer Nominations
 Committee Nominations (AARC Bylaws and
Elections Committees)
2. Fall Meeting
 Election of House Officers
 Reopen AARC Committee Nominations
 Committee Elections (AARC Bylaws and
Elections Committees)
AARC Budget Process
 House meeting prior to annual business
meeting (i.e. the summer meeting)
 AARC budget reviewed and considered for
approval
 Executive Session- budget is reviewed &
CONFIDENTIAL issues are discussed. This
is done during “Joint Session” with the
AARC Board.
Joint Session
 Closed door session between the HOD and the
BOD members. Called to order by the HOD
Speaker.
 The AARC President will request that the
Secretary take roll call for the BOD.
 The AARC President will discuss his goals and
any current issues that are pending.
 BOD Committees will give updates to the HOD.
 Confidential information is shared and discussed
between these two groups.
House Committees
Affiliate Best Practice
Chartered Affiliate/Special Recognition
Delegate Assistance
Elections
Orientation
Policy and Guide
Progress and Transition
Resolutions
Scrutinizing
Student Mentorship
Volunteerism and Mentoring
Affiliate Best Practice Committee
Co-Chairs: Charity Clark (KS) and Marybeth
Emmerth (WV)
 Identify state affiliates that have best practices in areas
of interest such as membership, communications,
community service, legislative activities, student
recruitment or other topics.
 Produce up to 3 presentations on these best practices for
each HOD meeting
 Compile the “BIG LIST & To Do List” for each HOD
meeting
 Solicit information from surveys for future topics
Chartered Affiliate/Special Recognition Committee
•Co-Chairs: Lynette Harms (IL) and Chuck Menders (WV)

Provides assistance to the Chartered Affiliates as described
 The committee has the responsibility for overseeing and evaluating applications
for the AARC Summit Award.
 The Summit Award is presented to the chartered affiliate that has documented
their efforts and diligence toward excellence in promoting professionalism, the
importance of the respiratory care profession and all the successes achieved
through the hard work of the chartered affiliate.
 The committee solicits nominations from the chartered Affiliates for AARC
Life and Honorary Membership to recommend one nomination for each
category to the President’s council
 The committee recommends individuals for special recognition awards
Delegate Assistance Committee
Co-Chairs: Kari Woodruff (CO) and
Gary Smith (IA)
 Reviews and act on requests from state
societies for delegate travel funds according to
HOD approved policy.
 The purpose of these funds is to provide
financial assistance for delegate travel to state
societies that have budgetary constraints and/or
financial difficulty to ensure that they are
represented at each HOD meeting.
Elections Committee
Co-Chairs: Shelly Klein (MN) and
Suzi Westmoreland (SC)
 Primary function is to coordinate House
nominations and elections.
 Nominations for officers are received at the
summer meeting only. Nominations for
committee members are accepted at both
meetings.
 Election of officers and committee
members for the Bylaws and AARC
Elections Committees are held each fall.
 Officers are determined by a majority vote and
committee members by a plurality vote.
Orientation Committee
Co-Chairs: Sheryle Barrett (FL) and Mary Turley (CT)
 Provides new Delegates with information prior to
meetings, including welcome letter, access to the
House Policy Manual and Delegate Guide, orientation
expectations, and any other pertinent information.
 Obtains photos of all delegates for House Directory and
submits to House Liaison.
 Plans and hosts a meet and greet prior to the House
meeting
 Plans and conducts a House Orientation Session before
each meeting. Submits verification of attendance to
AARC House Liaison, Speaker, and Secretary.
 Works with Progress and Transition Committee to
conduct post meeting evaluation of the Orientation
Session by new Delegates and identify opportunities
for improvement.
Policy and Guide Committee
Co-chairs: Joe Goss (NJ) and
Darcy O’Brien-Genrich (NE)
 Goal is to refine the House Policy Manual
and Delegate Guide into clear, concise and
effective procedural and guidance
documents.
 Work with P and T Committee to obtain
updated historical overview of HOD
activities to include in the Delegate Guide
 Collaborate with other committees regarding
policies and procedures supporting HOD
activities
Progress &Transition Committee
Chair: Claire Aloan (NY)
 Evaluate the outcome and effectiveness of House
meetings in conjunction with the Orientation
Committee, using a House Effectiveness survey
and posting the results for HOD members.
 Updates historical records and provides a bridge
between the old and the new, often offering
recommendations to facilitate that process.
Resolutions Committee
Co-Chairs: Brent Kenney (MO) and
Bob DeLorme (GA)
 Processes potential HOD resolutions for
consideration per HOD policy prior to each meeting.
 Reviews resolutions to insure that they are clear and
contain adequate information for responsible
consideration by the body; consults with
authors/sponsors if needed to improve or meet
information requirements.
 Communicates HOD resolutions for consideration
and solicits review and discussion in advance of
each meeting.
Resolution Process
 Resolutions written by Society/Delegation and
submitted to Resolutions Committee
 Resolutions will be considered by HOD
 All passed resolutions are carried to BOD and
they are considered.
 BOD will then communicate back to HOD
Good Resolutions….





Focus on national concerns
Based on facts (do your homework!)
Are brief and to the point
Consider financial impact to AARC
Seek support and input from other state
societies.
c.aarc.org/state_society/aarc_hod/guidelines.html
Scrutinizing Committee
Co-Chairs: Lori Shoman (ND) and
Alicia Wafer (MI)
It is the duty of this committee to critically
examine the minutes of the summer and fall
House of Delegates meetings as well as the
annual AARC Business Meeting, and provide
edits and recommendations if necessary to the
HOD Secretary.
 This committee certifies the accuracy of the
submitted minutes.
Student Mentorship Committee
Co-Chairs: Julie Jackson (IA)
Amanda Albee (ME)
 The committee focus is student participation in HOD
meetings, including inviting students to participate,
communicating overview and expectations prior to
attendance, and coordinating student attendance and
mentoring with affiliates.
 Committee conducts post meeting assessments and
collects data for student registry.
 The short-term goal of student mentorship is an
introduction to AARC activities and association with
current AARC leadership. Long-term goal is stimulate
students to become involved at state and national levels.
Volunteerism and Mentoring Committee
Co-Chairs: Sheila Guidry (LA) and
Jennifer Anderson (TX)

Serves as a resource to the AARC for community service
programs, ideas and contact information

Promotes awareness of community service involvement.

Works with AARC HOD Liaison for identified volunteer
projects worthy of recognition in professional media.

Collaborates with AARC International Mission Roundtable to
promote activities and volunteer involvement.

Work with Chartered Affiliate/Special Recognition to identify
candidates for the Bill Lamb Award
Join A Committee!!
 Every delegate should pick a committee on
which to serve.
 Be vocal and get involved!
 Have fun with it!
 Committee Chairs will be available after
Orientation for discussion.
Focus on Membership
 Help build and grow membership within your
affiliate.
 Membership list for your affiliate are available
real-time to your President or Membership chair
via the web.
 Form a Membership Committee
 Retention programs for members
 New Member & newly credentialed
welcome letters
Focus on Public Relations
 Use your website for common good
 PRAT (Public Relations Action Team)
 Look for opportunities and use them
Focus on Government Affairs
 Know your issues
 Understand the PACT (Political Advocacy
Contact Team)
 Encourage member involvement
 Create a buzz with Governmental Affairs
Common Websites
www.aarc.org
c.aarc.org/state_society/aarc_hod/
http://www.yourlunghealth.org/
http://www.arcfoundation.org/
www.aarc.org/resources/advocacy/
Congratulations
You are now a
Delegate!