ADDENDUM B: DETAILED BOARD DUTIES
EXECUTIVE BOARD………………………………………………………………….………..2
PRESIDENT……………………………………………………………………………..2
VICE PRESIDENT………………………………………………………………………4
CONFERENCE CHAIR………………………………………………………………...5
SECRETARY……………………………………………………………………………7
TREASURER……………………………………………………………………………9
PUBLIC RELATIONS OFFICER……………………………………………………..11
REGIONAL DIRECTORS…………………………………………………………………….11
OUTGOING BOARD OF DIRECTORS……………………………………………………...13
ADVISORY COUNCIL………………………………………………………………………...13
EXECUTIVE BOARD
Purpose. The Executive Board is essential for NAPALSA to accomplish its vision and
goals. The Executive Board is responsible for all fiscal and management decisions of
NAPALSA. In addition, it is the goal of the NAPALSA Executive Board to ensure that
NAPALSA remains relevant and productive to meet the needs of Asian Pacific
American law students and maintain a presence in the greater legal community.
Term. Each Executive Board Officer is elected for a term of approximately 14 months
(Term). Newly elected officers are installed at the NAPABA Gala Dinner at the
NAPABA/NAPALSA Conference, currently in November of each year. The incoming
officers take over full responsibilities on February 1st of their Term. The two-month time
period between installation of new officers and January 31st is a transition period for
outgoing officers to finalize projects, including completing payment and details of the
NAPALSA conference, and acclimating the new officers to their elected
positions. Outgoing officers are responsible for transitioning detailed and accurate
records of all relevant NAPALSA business to the position successor, including
documents, records, mail, email addresses, and electronic templates. (See “Outgoing
Board of Directors”). Effective February 1st, incoming officers become active and
assume their elected positions.
Specific Duties. The Executive Board is responsible for the following specific duties:
1) Actively participate in Executive Board meetings and Board of Directors
Meetings. An Executive Board member may not be absent for more than two (2)
meetings during any Term without good cause and advance approval of the President.
PRESIDENT
General Responsibilities. The President is responsible for ensuring that the Board of
Directors, including all Executive Board Officers, fulfill their governance responsibilities,
comply with applicable rules and bylaws, conduct board business effectively and
efficiently, are accountable for their performance, and represent NAPALSA positively in
the community.
Essential Tasks. President shall perform the following essential tasks:
 Represent NAPALSA in the legal and greater community at events during his/her
Term. These events should be documented in the Executive Board Minutes.
 Schedule and preside over all NAPALSA meetings, including both Executive
Board and full Board of Director Meetings, and the Annual General Membership
and Election Meeting;
 Propose policies and practices;
 Monitor the performance of Directors and Officers;
 Attend the Annual NAPALSA Conference during Term year;
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Serve on the Election Committee, review and approve Election Bylaws, and tally
votes for Incoming Board of Directors under direction of Secretary, pursuant to
Election Bylaws.
Solicit contributions (in kind or cash donations), if needed;
Serve on the NAPALSA Advisory Council for the term following his/her elected
Term year.
Accountability. The President is accountable to the full Board of Directors and the
NAPALSA Advisory Council. The President may delegate specific duties; however, the
accountability for any delegated duties remains with the President.
Specific Duties. The President is responsible for the following specific duties:
1) Meetings. The President ensures that an agenda is planned for board meetings and
disseminates to the Board and any participants at least twenty-four (24) hours in
advance of any meeting. The President presides over meetings of the Board of
Directors and the Executive Board. In this capacity, the President:
 chairs meetings according to accepted rules of order for the purposes
of encouraging all members to participate in discussion;
 arrives at decisions in an orderly, timely and democratic manner; and
 calls for votes as prescribed in the bylaws/Constitution.
2) Signing Officer. The President is one of the signing officers for certain documents for
NAPALSA. In this capacity, the President may be authorized or required to sign or
countersign fiscal documents and checks, correspondence, applications, reports,
contracts or other documents on behalf of organization. Only the President is authorized
to enter any contracts on behalf of NAPALSA. The President must have approval of the
Executive Board of officers to enter any contract in an amount greater than $125.00.
3) Community Relations. The President ensures that the organization maintains
positive and productive relationships with the legal community. In this capacity, the
President serves as primary spokesperson for the organization. The President is
required to represent NAPALSA at community events during his/her term. Events
attended by President shall be recorded in the Executive Board Minutes.
4) Newsletters. The President ensures dissemination of at least four (4) NAPALSA
Newsletters each Term. The President may delegate this duty to another Executive
Officer or Board Member. The Secretary is responsible for its dissemination, only upon
editing and approval of the President.
5) NAPABA Liaison. The President maintains an open and communicative partnership
with the National Asian Pacific American Bar Association (NAPABA), its local affiliates,
and other legal and community organizations.
6) Local Affiliates. The President ensures positive and open communication, through
NAPALSA Regional Directors, to local Affiliate organizations and their Members.
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7) Conference Planning Committee. The President serves as an ex-officio member of
the Conference Planning Committee. In this capacity, the role of the President is to:
 serve as a voting member of the committee;
 negotiate reporting schedules;
 identify problems and assist the Conference Chair to resolve;
 plan and organize the Mock Interview Session in coordination with the Conference
Chair, and with aid from the other Executive Board Officers;
 manage and give final approval for the Conference budget;
 fundraise for the associated costs of the conference.
8) Fund Raising. The President, with aid from the Executive Board, shall actively recruit
new streams of sponsorship for NAPALSA or solicit contributions (in kind or cash
donations), if needed.
VICE PRESIDENT
General Responsibilities. The Vice President is responsible for supporting the efforts of
the President. The Vice President is chiefly responsible for community relations and
serves as NAPALSA representative to the American Bar Association (ABA). In addition,
the Vice President is the primary liaison between the Executive Board and the Regional
Directors. The Vice President ensures all Regional Directors fulfill their governance
responsibilities, comply with applicable rules and bylaws, conduct board business
effectively and efficiently, are accountable for their performance and assignments, and
represent NAPALSA positively in the community. The Vice President serves in the role
of President when the President is not available to fulfill his/her duties, pursuant to the
NAPALSA Constitution.
Essential Tasks. The Vice President shall perform the following essential tasks:
 Represent NAPALSA in the legal and greater community;
 Preside over meetings, both Executive Board and full Board of Director Meetings,
in the absence of the President;
 Participate in all meetings of NAPALSA;
 Attend the Annual NAPALSA Conference during Term year;
 Attend (if possible) and report on the Annual ABA Conference;
 Monitor and report on the performance of Regional Directors;
 Serve as Sergeant at Arms and time-keeper of the Annual General Membership
and Election Meeting, pursuant to Election Bylaws;
 Solicit contributions (in kind or cash donations), if needed.
Accountability. The Vice President is accountable to the President. The Vice President
may only delegate specific duties with approval of the President.
Specific Duties. The Vice President is responsible for the following specific duties:
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1) Acting President. Act as President when President not available to preside over
meetings or represent NAPALSA in the greater community. In exceptional
circumstances, the Vice President may be delegated signing officer authority in
situations where the President is incapacitated or otherwise not able to fulfill NAPALSA
obligations.
2) Primary Liaison to Regions. Manages and monitors Regional Directors, including
duties and assignments delegated to Regional Directors. Responsible for ensuring the
timely and accurate completion of all assignments, tasks, or other duties of Regional
Director. Also serves as primary contact and questions from Regions and Affiliate
Members and ensures that local Affiliates and student organizations not yet chartered
with NAPALSA are aware of NAPALSA events and services. The Vice President may
take independent action to ensure that all Regional Directors are compliant with their
duties as described in this Addendum B.
3) Maintain Regional Lists. Compile and maintain, with the assistance of Regional
Directors, current, accurate, and comprehensive list of all ABA-approved schools,
mailing and contact information, and record contact information of any affiliated
APALSA organization at each school.
4) Meetings. Participate in all NAPALSA meetings and serve as sergeant at arms during
Board of Director meetings to ensure full participation of all Directors. In absence of the
President, the Vice President shall preside over meetings.
5) Community Relations. Represent NAPALSA and act as liaison to other organizations
including the American Bar Association.
6) Fund Raising. The Vice President shall assist the President to actively recruit new
streams of sponsorship for NAPALSA, if needed.
CONFERENCE CHAIR
General Responsibilities. The Conference Chair (Chair) is responsible for the planning,
coordination, oversight, and execution of the Annual NAPALSA Conference, held
conjointly with the NAPABA Annual Convention. The Chair will work in cooperation and
partnership with the NAPABA Host Committee and will participate on the NAPABA
Committee as NAPALSA Representative and Liaison. The Chair is responsible for the
development of all logistical elements of conference planning, including solicitation of
plenary and panel segment topics, speakers, and materials. The Chair is chiefly
responsible for the planning and coordination of NAPALSA Socials, Keynote Reception,
Plenary and Panel Sessions, and other events as budget and space permits. The Chair
is responsible for providing detailed reports of the progress of the Conference to the
Executive Board on a monthly basis. The Chair shall maintain detailed records of any
anticipated expenditures and will inform the Executive Board of an accurate anticipated
list of expenditures and costs on a quarterly basis.
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Essential Tasks. The Conference Chair shall perform the following essential tasks:
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Work cooperatively on the NAPABA Convention Host Committee as NAPALSA
Representative and Liaison;
Plan, coordinate, and execute plenary and panel substantive sessions of the
NAPALSA Conference, including, but not limited to, a NAPALSA track of breakout
sessions, 8-Minute Mentoring in coordination with NAPABA, and a NAPALSA
Keynote Reception;
Plan, coordinate, and execute social and networking sessions during the
NAPALSA Conference, including, but not limited to, NAPALSA Socials, Keynote
Reception, and other events as budget and space permits.
Coordinate and manage Regional Directors in planning panel topics and sessions;
Develop and maintain Conference Budget, in coordination with Treasurer, through
quarterly meetings or teleconferences. The Chair is responsible for
communicating budgetary needs to the Treasurer and President to ensure
adequate funds are available;
Develop and maintain Conference Timeline, in coordination with President,
through monthly meetings of teleconferences;
Complete duties as assigned by President, including, but not limited to,
development of a schedule of events, agendas, formal budgetary proposals,
articles for the newsletter, email notices, updates for the Board, or participation in
meetings, training conferences, or other events, solicitation of gifts and awards for
speakers, moderators, and participants;
Serve as NAPALSA point-of-contact at Annual Conference;
Other essential duties as assigned by Executive Board in relation to the Annual
Conference.
Accountability. The Conference Chair is accountable to the Executive Board, with
ultimate oversight by the President. The Chair may delegate any duties within reason to
a Conference Committee Member, with notice to the President; however, the Chair is
still responsible for all duties delegated to another individual.
Specific Duties. The Conference Chair is responsible for the following specific duties:
1) Conference Events Planned by Executive Board of Officers. The Conference Chair
shall accommodate the scheduling of events required by the Executive Board relating to
the Annual General Membership Meeting and Elections, Transitional Board Meeting,
Advisory Council or Past Presidents' Meeting, and NAPALSA Student/Attorney Mock
Interview Sessions. The Executive Board shall be responsible for planning all events
falling under this category; however, planning duties may be delegated to the
Conference Committee based on mutual agreement of the President and Conference
Chair. Such agreement shall be recorded in the Executive Board Minutes.
Conference Committee. All individuals participating on the Conference Committee shall
be members of the Board of Directors. If the Chair desires to appoint other individuals
to the Conference Committee, notice must be provided to the President in advance,
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including the names and contact information for each person, including school name
and anticipated graduation year. The Conference Committee shall not exceed five (5)
total members including the Chair, except under extraordinary circumstances and with
approval of the President.
2) Costs and Expenses. The Conference Chair is responsible for maintaining an
appropriate budget and for soliciting advance approval of the Conference Budget from
the Executive Board. The President is the only signing officer of NAPALSA and is the
only Officer whom may enter into or approve contracts on behalf of
NAPALSA. NAPALSA is not responsible for any expenses or costs outside or in excess
of the approved budget and the Conference Chair may be personally liable for any
costs, expenses, or contractual obligations agreed to in excess of the approved
budget. Further, NAPALSA is not responsible for personal or travel-related costs or
expenses incurred by members of the Conference Committee whom are not members
of the Board of Directors, except for those approved in advance by the Executive Board,
pursuant to any existing financial bylaws or policies.
3) Governance Voting. The Conference Chair shall only vote during Board of Director
Meetings on issues pertaining to the Annual Conference, pursuant to the NAPALSA
Constitution. The Conference Chair shall not vote in general governance matters and is
not required to participate in Board of Director Meetings, unless the Annual Conference
is a listed Agenda item, in which case, the Conference Chair is required to participate or
designate a Committee Member to serve as proxy. The Conference Chair will be given
advance notice of meetings, pursuant to the NAPALSA Constitution. Should the
participation of the Conference Chair not be required, yet a vote taken pertaining the
Annual Conference, the Conference Chair shall be notified within twenty-four (24) hours
in order to provide input and/or vote.
4) NAPALSA Fiduciary. As an elected representative of NAPALSA, the Chair shall
serve as a fiduciary to the Association and shall fulfill his/her fiduciary responsibilities in
a timely and professional manner, comply with applicable rules and bylaws, conduct
NAPALSA business effectively and efficiently, be accountable for his/her performance
and assignments, and shall represent NAPALSA positively in the community.
SECRETARY
General Responsibilities. The Secretary is responsible for supporting the Board of
Directors in the fulfillment of their responsibilities. The Secretary is primarily responsible
for media outreach and communications through accurate documentation of NAPALSA
history, activities, and meetings. In addition, the Secretary serves as Chair of the
Election Committee during the Annual Membership Meeting of his/her Term. The
Secretary documents compliance of all Officers and Directors and assists the President
to ensure all Officers and Directors fulfill their governance responsibilities, comply with
applicable rules and bylaws, conduct board business effectively and efficiently, are
accountable for their performance and assignments, and represent NAPALSA positively
in the community.
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Essential Tasks. The Secretary shall perform the following essential tasks:
 Communicate effectively with the Board of Directors to schedule meetings, send
reminder notices, and update Board and community of NAPALSA activities and
events;
 Maintain accurate Minutes of all NAPALSA meetings, both Executive Board and
full Board of Director Meetings;
 Attend the Annual NAPALSA Conference during Term year;
 Maintain the NAPALSA Media and Mailing List;
 Disseminate the NAPALSA Newsletter to the NAPALSA mailing list, as delegated
by the President;
 Serve as Chair of the Election Committee during Term, including solicitation of
candidates, hosting informational teleconference, and updating and revising
Election Bylaws as necessary. Facilitate and moderate Elections during the
Annual General Membership and Election Meeting. Tally votes and determine
Incoming Board of Directors with assistance of the President and Treasurer,
pursuant to Election Bylaws;
 Solicit contributions (in kind or cash donations), if needed.
Accountability. The Secretary is accountable to the President. The Secretary may only
delegate specific duties with approval of the President.
Specific Duties. The Secretary is responsible for the following specific duties:
1) Meetings. The Secretary shall assist the President in the logistical planning of all
NAPALSA meetings. The Secretary is responsible for coordinating meeting dates and
times among the Board of Directors in a timely and regular fashion. The Secretary is
also responsible for disseminating, in coordination with the President, an accurate and
detailed agenda for each meeting, within the requisite time frame. The Secretary shall
also maintain a record of attendance, voting, and other relevant information in formal
Minutes to ensure accountability of the Board of Directors. Such minutes and records
are also to be reasonably accessible by the Board of Directors; The Secretary may
make minutes, documents, and other organizational information available through the
NAPALSA website, or by email correspondence, or by whatever method the Secretary
determines is most effective and efficient.
2) Historical Records. The Secretary shall maintain the organizational, historical, and
relevant documents to the organization, including, but not limited to: the Constitution,
Bylaws, Mission and Goals Statements, History of NAPALSA Statement; copies of all
Newsletters, advertisements, or brochures; and electronic copies of letterhead, logos, or
other proprietary information related to NAPALSA. The Secretary shall also ensure that
historical documents are accessible by potential and existing Affiliates and Members as
appropriate.
3) Media and Mailing Lists. The Secretary shall maintain an accurate and updated
contact list for the Board of Directors, including: mailing address, phone number, email
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address(es), graduation date, law school name, law school mailing address, name of
law school dean, and law school website. The Secretary shall also maintain a Media
and Mailing List, with the assistance of the President, for dissemination of all NAPALSA
media releases, including the NAPALSA Newsletter.
4) Chair of the Election Committee. The Secretary shall serve as the Chair of the
Election Committee, pursuant to the NAPALSA Constitution. As Chair, the Secretary is
responsible for updating the Election Bylaws, with assistance of the President, and
facilitate NAPALSA Elections. It is imperative that the Secretary ensure fairness and
impartiality in all stages of Elections proceedings, both in fact and in perception. The
Secretary may be ultimately held accountable for any indiscretions related to the
Elections. It is also important that the Secretary seek to be as inclusive as possible
when carrying out Election procedures, so that every eligible individual have an
opportunity to run for an elected position if they so choose, and every eligible Affiliate
may cast an informed vote if they so choose. The Secretary shall ensure that Elections
are properly executed, including the following essential tasks:
 Notice to General Membership of Elections and Elections procedure;
 Call for applications for elected positions;
 Collect applications for elected positions;
 Manage and execute a procedure for collecting votes from all eligible voters,
including those who are unable to attend the General Membership meeting.
5) Fund Raising. The Secretary shall assist the President to actively recruit new
streams of sponsorship for NAPALSA, if needed.
TREASURER
General Responsibilities. The Treasurer is responsible for supporting the Board of
Directors in the fulfillment of their responsibilities through fiscal management of
NAPALSA. The Treasurer is primarily responsible for maintaining all of NAPALSA's
financial accounts, records, membership dues, and other financial matters. In addition,
the Treasurer shall be responsible for maintaining, updating, and reviewing compliance
with NAPALSA reimbursement and spending policies, as appropriate. In addition, the
Treasurer shall monitor fiscal solvency for NAPALSA and, in coordination with
President, fundraise sufficient funds to support the annual NAPALSA Conference, if
needed. As a member of the Executive Board of Officers, the Treasurer also has
governance responsibilities and assists the President to ensure all Officers and
Directors fulfill their governance responsibilities, comply with applicable rules and
bylaws, conduct board business effectively and efficiently, are accountable for their
performance and assignments, and represent NAPALSA positively in the community.
Essential Tasks. The Treasurer shall perform the following essential tasks:
 Maintain general account and issue checks with approval of the President;
 Collect and record Membership Dues in coordination with Vice President;
 Oversee all financial matters related to NAPALSA, including incorporated status
(annual incorporation fees and taxes);
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Assist Advisory Council in filing NAPALSA taxes;
Make sure all fees for NAPALSA website are paid and up to date;
Provide financial updates and account balances during all NAPALSA Executive
Board of Officers and Board of Director Meetings;
Attend the Annual NAPALSA Conference during Term year;
Under direction of the Secretary, and with assistance of the President, verify tally
of votes for Incoming Board of Directors, pursuant to Election Bylaws;
Solicit contributions (in kind or cash donations), if needed.
Accountability. The Treasurer is accountable to the President. The Treasurer may only
delegate specific duties with approval of the President.
Specific Duties. The Treasurer is responsible for the following specific duties:
1) Monitor Fiscal Solvency and Maintain all Financial Records. The Treasurer is chiefly
responsible for monitoring the financial solvency of NAPALSA and to maintain accurate
and detailed financial records to ensure NAPALSA funds are being spent appropriately
and within the mission and goals of NAPALSA. The Treasurer, in coordination with the
President, is responsible for notifying the Board of Directors of financial concerns. The
maintenance of records will include, but are not limited to hard-copy and electronic
documents, bank records, incorporation documents, incorporation agency payments
and records, tax information, sponsorship records and receipts, reimbursement and
spending receipts, invoices, conference expenditures, dues membership payments, and
other relevant financial information.
2) Collect Membership Dues. The Treasurer, in coordination with the Executive Board,
will collect Membership Dues pursuant to the NAPALSA Constitution. The Treasurer
will forward notice of receipt of dues payment to the Executive Board so that all relevant
records may be updated. The Treasurer will provide a monthly written summary of
Membership Dues received, or may provide such report during Executive Board
Meeting for record in the NAPALSA Minutes.
3) Report on Financial Matters. The Treasurer shall remain abreast on all current
financial concerns and report to the Board of Directors regarding NAPALSA related
financial matters.
4) Assist in Tax Preparation. The Treasurer shall prepare all documents, financial
information, receipts, and accounts for tax preparation in coordination with the President
and the NAPALSA Advisory Council.
5) Website. The Treasurer will monitor that NAPALSA is up to date on payment for all
website fees. If any fees have not been paid, the Treasurer will pay them as soon as
possible to assure that NAPALSA’s website continues without any problems.
6) Maintain and Monitor Financial Policies. The Treasurer will review, update, and
revise financial policies and procedures and will monitor compliance with all policies, as
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needed. In coordination with President, the Treasurer will notify any Officer, Director, or
Member who is not compliant with existing policies. The Treasurer will also propose
new or revised financial policies and procedures to the Board of Directors. Revisions to
financial policies require a majority vote of the Executive Board of Officers.
7) Conference Planning Committee. The Treasurer serves as an ex-officio member of
the Conference Planning Committee and is primarily responsible for monitoring
compliance with the Approved Conference Budget.
8) Fund Raising. The Treasurer shall assist the President to actively recruit new
streams of sponsorship for NAPALSA, if needed.
PUBLIC RELATIONS OFFICER
General Responsibilities. The Public Relations Officer shall report directly to the
Executive Board and shall have voting rights. The mission of the Public Relations
Officer shall be to work with the Executive Board to communicate on behalf of
NAPALSA to the relevant public. Communications shall include: updating the general
public on upcoming NAPABA and NAPALSA events, promoting upcoming NAPABA and
NAPALSA events, as well as any other pertinent information regarding NAPABA and
NAPALSA.
Specific Duties. The Public Relations Officer is responsible for the following specific
duties:
1) Website. The Public Relations Officer shall be responsible for the NAPALSA website.
The website is to be a tool for the Public Relations Officer to use in maintaining
documents and ensuring their accessibility to relevant parties (Executive Board, full
Board of Directors, General Membership, and general population). The Public Relations
Officer shall be responsible for making sure all documents and information are up to
date. The Public Relations Officer may delegate this responsibility with approval of the
President.
2) Social Media. The Public Relations Officer shall update and maintain the official
NAPALSA website and the official NAPALSA social media accounts, including, but not
limited to, Twitter, Facebook and Facebook page, Instagram, LinkedIn, and any other
NAPALSA presence on the internet.
3) Fund Raising. The Public Relations Officer shall assist the President to actively
recruit new streams of sponsorship for NAPALSA, if needed.
REGIONAL DIRECTORS
General Responsibilities. Regional Directors are responsible for recruitment, outreach,
and support of local NAPALSA Affiliates and Members. The Regional Director of each
region is responsible for actively contacting every APALSA in his/her region and
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encouraging each APALSA to affiliate formally with NAPALSA. Each Regional Director
must attend at least one (1) local events throughout his/her region during the Term (this
can be the event that they organize). Regional Directors are responsible for
encouraging as many students as possible in attending the Annual NAPALSA
Conference and must support NAPALSA through active participation in planning the
Annual Conference, as assigned by the Conference Chair. As members of the
NAPALSA Board of Directors, each Regional Director shall fulfill their governance and
fiduciary responsibilities in a timely and professional manner, comply with applicable
rules and bylaws, conduct board business effectively and efficiently, be accountable for
his/her performance and assignments, and shall represent NAPALSA positively in the
community.
Essential Tasks. Regional Directors shall perform the following essential tasks:
 Complete all assignments in a timely and accurate manner;
 Actively participate in Regional Director meetings and Board of Director
Meetings. A Regional Director may not be absent for more than two (2) meetings
during any Term without good cause and advance approval of the Vice President;
 Maintain relations with Affiliates in their region and record all contacts;
 Recruit new Affiliates to join NAPALSA;
 Document all contacts with APALSA organizations and community partners;
 Notify NAPALSA of local employment, scholarship, networking or other
opportunities;
 Submit articles for the NAPALSA newsletter;
 Promote regional attendance at NAPALSA National Conference;
 Attend and actively assist in planning of Annual NAPALSA Conference;
 Solicit contributions (in kind or cash donations), if needed.
Accountability. Regional Directors are accountable to the Vice President, with ultimate
oversight by the President. Regional Directors may only delegate specific duties under
extraordinary circumstances and with approval of the Vice President.
Specific Duties. The Regional Directors are responsible for the following specific duties:
1) Affiliate Lists. At the start of the election term, Regional Directors shall update the list
of NAPALSA affiliates passed down to them by their predecessor. Regional Directors
will need to assess the active status of the affiliate and update the affiliate contact
information.
2) Event Planning. The Regional Directors shall organize and assist in planning at least
one (1) regional networking opportunity or program. The Regional Directors must get
advance approval of their event by the President and the Treasurer, detailing the
purpose of the event and the estimated expenses. The Regional Directors are allotted
$200-300 for their event, unless otherwise determined by the Treasurer at the start of
the term.
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OUTGOING BOARD OF DIRECTORS
The Members of the Outgoing Board Directors are responsible to wind down their duties
as efficiently as possible. Each Officer, Director, and Conference Committee Member
must prepare a Transition Summary and provide to Outgoing President by January 1st.
Each member of the Board of Directors shall be responsible for ensuring the efficient
and smooth transition of tasks, duties, and contacts to his/her successor. Each
Outgoing Member must prepare a transition memo for the Incoming Member prior to
January 31st.
The Outgoing President shall be responsible for providing a congratulatory letter to all
incoming members of the Board of Directors and their corresponding law school deans.
In addition, the Outgoing President has the discretion to send letters of appreciation to
the Outgoing Board of Directors and their corresponding law school deans.
The outgoing President shall have continuing NAPALSA responsibilities as a member of
the NAPALSA Advisory Council. The Advisory Council has within its discretion the
option to appoint a member of the Board other than the Outgoing President. An
alternative appointment requires a unanimous vote of the Advisory Council.
TRANSITION MEMOS
All Outgoing Members must prepare a transition memo for the Incoming Members.
These transition memos must, at the very least, contain the following information:
 Board Position (and Regions, if applicable)
 Contact Information: Name, Address, Phone Number, Email Address, School
Name, Graduation Date, Anticipated Bar Exam and Location
 Duties, including general timeline of these duties
 List of Names/Contact Information of anyone of importance
 Current/Pending Projects
 List of Events planned and/or attended
 List of any and all relevant documents and location (ex. Google Drive)
 Summary of Experience
 Any other information that may be useful and helpful in assisting the Incoming
Member
ADVISORY COUNCIL
NAPALSA shall have an Advisory Council comprised of alumni officers which shall
serve as an oversight committee to the current Board of Directors. The mission of the
Advisory Council shall be to promote the interests of NAPALSA, maintain connections
with NAPALSA Alumni, and assist NAPALSA with fundraising efforts.
The positions on the Advisory Council shall be filled in accordance with the Advisory
Council bylaws.
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