EXHIBITOR PROSPECTUS
NANS 2-NIC: A Joint Meeting
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June 25–29, 2016
Baltimore, MD
Sheraton Inner Harbor
NANS2-NIC: A Joint Meeting, June 25–29, 2016
Please join us at the North American Neuromodulation Society and Neural Interfaces Conference joint meeting in
Baltimore, Maryland. Known for many firsts, Baltimore if the ideal location to host the inaugural NANS2-NIC: A Joint Meeting.
Baltimore's history includes:
•• Establishing the nation’s first research university, John’s Hopkins, in 1876
•• Chartering the first railroad, the B&O, in the United States in 1828
•• Sending the first telegraph, courtesy of Samuel Morse, in 1844
•• Establishing the first dental college in 1840.
We look forward to welcoming you!
Sincerely,
Joseph Pancrazio, PhD
Parag Patil, MD PhD Steven Falowski, MD
Jason Pope, MD
Educational Program
Format will include individual lectures, hands-on lab/workshops, and panel discussions.
Program Goal and Objectives
At the completion of this activity, participants should be better prepared to
•• Recognize and evaluate pain, descriptions of pain, and pain markers
•• Interpret new federal regulations to assist in implementing standards of care and to assist in patient compliance
•• Achieve a greater understanding of best practices and available guidelines on new techniques, agents, and therapies for patients.
Accreditation Statement Credit Designation
Disclosure Policy
Location
The Sheraton Inner Harbor
300 South Charles Street
Baltimore, MD 21201
Reservations: 800.325.3533 or www.starwoodmeeting.
com/events/start.action?id=1512048270&key=2401F9DD
All faculty are required to indicate any discussion on products that are unlabeled or for investigational use. All educational grants will be acknowledged on the day of the
symposium.
Exhibiting
Premier Exhibit Space—$3,000 (Chesapeake Gallery)
Exhibit Space—$1,500 (Severn)
A limited number of displays are available. Please reserve your
space early. Exhibits are located in the Chesapeake Gallery,
adjacent to the meeting space. Premier exhibitors will receive
•• 6’ draped display table, 1 wastebasket
•• 3 complimentary program badges
•• Listing in program book
•• 1 preconference registration list
•• 1 postconference attendee list
•• 3 VIP tickets to the Saturday evening Pisces Rooftop
Welcome Reception to extend to clients or colleagues
•• Corporate recognition on the meeting website
•• Access to lead generation and reporting service for
Sunshine Act compliance
Location of display will be assigned by the planning committee. All breaks will take place within the exhibit hall area.
Exhibitors will receive
•• 6’ draped display table, 1 wastebasket
•• 1 complimentary program badge
•• 1 postconference attendee list
•• Access to lead generation and reporting service for
Sunshine Act compliance
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Sponsorship Opportunities
Platinum Sponsor—$40,000
Silver Sponsor—$15,000
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Platinum sponsor recognition in program book
Premier conference signage recognition
10’ x 10’ exhibit space in a prime location
Premium Lunch Symposium Sponsorship*— $20,000 of
the sponsorship includes lunch sponsorship. Food and
beverage are paid directly to the venue.
$20,000 of the sponsorship supports the cadaver
workshop; includes one lab station and 3 admissions
5 invitations to the Science and Innovation Reception
(Sunday)
5 invitations to the Pisces Rooftop Welcome Reception
(Saturday)
2 invitations to the Faculty Dinner
Sponsorship of the Speaker Ready Room with 1
representative present
Prominent logo placement on the step & repeat banner
Full-page ad space in meeting program book
5 complimentary program badges
Inclusion of 1 printed piece in attendee meeting bags
1 pre- and 1 postconference registration list
1 e-blast to NANS and NIC lists
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Bronze Sponsor—$10,000 (3 available)
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Bronze sponsor recognition in program book
Supporter conference signage recognition
1 6’ exhibit table in a prime location
Sponsor recognition of 1 break
3 invitations to the Pisces Rooftop Welcome Reception
(Saturday)
•• 1 invitation to the Faculty Dinner
•• 3 complimentary program badges
•• 1 pre- and 1 postconference registration list
Gold Sponsor—$20,000
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Silver sponsor recognition in program book
Supporter conference signage recognition
10’ x 10’ exhibit space in a prime location
Breakfast Symposium Sponsorship (eligible)*
3 invitations to the Pisces Rooftop Welcome Reception
(Saturday)
2 invitations to the Faculty Dinner
Recognition on the step & repeat banner
Half-page ad space in meeting program
3 complimentary program badges
1 pre- and 1 postconference registration list
Program or Reception Sponsor—$5,000
(3 available for each)
Gold sponsor recognition in program book
Supporter conference signage recognition
10’ x 10’ exhibit space in a prime location
1 complimentary lab admission
Breakfast Symposium Sponsorship (eligible)*
4 invitations to the Science and Innovation Reception
(Sunday)
4 invitations to the Pisces Rooftop Welcome Reception
(Saturday)
2 invitations to the Faculty Dinner
Recognition on the step & repeat banner
Full-page ad space in meeting program book
4 complimentary program badges
1 pre- and 1 postconference registration list
Inclusion of 1 printed piece in attendee meeting bags
•• Inclusion in program book
•• 2 complimentary program badges
•• 2 invitations to the Pisces Rooftop Welcome Reception
(Saturday)
Preconference Sponsorships
•• Fellows Workshop sponsorship—$5,000
•• Cadaveric station with C-arm—$7,000
•• Non-cadaveric station (no C-arm)—$3,500
*Platinum sponsorship is limited and does not guarantee a symposium due to limited availability.
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Meeting Materials
Meeting Lanyards . . . . . . . . . . . . . . . . . . . . . . $2,500
Gobo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,000
•• Imprinted with supporter logo
•• Supporter acknowledgment signage
•• Distinguish your logo in lights at the Chesapeake gallery!
Program Book Advertising
•• iPad Kiosk promotions with rolling sponsor messaging
•• Used for agenda and information access
iPad Kiosk . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3,000
•• Full-page ad space—$2,800
•• Half-page ad space—$1,500
Meeting Area Wi-Fi . . . . . . . . . . . . . . . . . . . . $10,000
Meeting Bags Large Logo (2 available) . . . . . $3,000
•• Sponsor logo and message on login page
•• Imprinted with supporter logo
E-Blast Opportunity . . . . . . . . . . . . . . . . . . . . $1,000
Inclusion of Materials in Meeting Bags . . . . $1,500
•• E-blast of approved message to membership
•• 1 printed piece placed inside bags
Pub Hub Opportunity . . . . . . . . . . . . . . . . . . . $7,000
Faculty Dinner . . . . . . . . . . . . . . . . . . . . . . . . . $5,000
•• The Publication section will be branded with your
company logo, 2 company representatives, 1 dedicated
poster section to remain up throughout the conference
•• Sponsors are invited to an intimate get together, with the
recognition of your partnership. (6-9)
Electronics Charging Station . . . . . . . . . . . . . $5,000
•• Premium sponsor branding
•• Stand-alone station with multiple ports
•• Manned by sponsor representative for touchpoint
opportunity
*Confirmation of sponsorship is not a confirmation of symposium due to limited availability.
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Exhibit & Poster Hours
Sunday, June 26, 2016
Tuesday, June 28, 2016
Load-In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7–9 am
Exhibits & Posters . . . . . . . . . . . . . . . . . . . . . 10:30–11 am
Lunch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12–1:30 pm
Afternoon Break . . . . . . . . . . . . . . . . . . . . . . . . . 3–3:30 pm
Breakfast with Exhibits & Posters . . . . . . . . . . 7:30–8 am
Morning Break . . . . . . . . . . . . . . . . . . . . . . . 9:30–9:45 am
Lunch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12–1:30 pm
Afternoon Break . . . . . . . . . . . . . . . . . . . . . . . . . 3–3:15 pm
Poster Reception . . . . . . . . . . . . . . . . . . . . . . . . 4:45–6 pm
Monday, June 27, 2016
Wednesday, June 29, 2016
Exhibits & Posters . . . . . . . . . . . . . . . . . . . . . . . 7:30–8 am
Morning Break . . . . . . . . . . . . . . . . . . . . . . . . . 9:45–10 am
Breakfast with Exhibits & Posters . . . . . . . . . . 7:30–8 am
Morning Break . . . . . . . . . . . . . . . . . . . . . . . . 10–10:15 am
Lunch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12–1:30 pm
Break down & Loadout . . . . . . . . . . . . . . . . . . . . . 1:45 pm
Lunch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12–1:30 pm
Poster Reception and Mixer . . . . . . . . . . . . 3:15–5:45 pm
Beverages and breaks with be served in the Exhibits and Posters area. Times may vary from this schedule. A final schedule will be provided
closer to the date of the meeting.
Receptions
Saturday, Pisces Rooftop
Welcome Reception, 6-8 pm
Sunday, Innovation Visionary
Museum Meet & Greet, 6-9 pm
Monday's Mixer on the Harbor,
6-8 pm
Hyatt, Inner Harbor
Maryland featured menu with
breathtaking views
American Visionary Art Museum
Signature drinks, carving stations, and
docent tours
Location TBD
Symposia Sponsorship*: Lunch ������������������������������������������������������������������������������������������������������������������$15,000
Symposia sponsorships are restricted to Platinum, Gold, and Silver sponsors only. Symposia will NOT be eligible for AMA
PRA Category 1 Credit™. The Planning Committee must approve symposia topic and faculty and reserve the right to alter
or change to insure compliance, fair balance, and program integrity. Symposia times will be assigned on a first-come, firstserved basis.
Symposia fees do not include food and beverage charges. Symposia fees include program ad and audio-visual. Hand-outs
or materials associated with symposia must be pre-approved by the planning committee.
*Confirmation of sponsorship is not a confirmation of symposium due to limited availability.
Company/Product Description Listing in Program
All exhibitors and sponsors will receive complimentary listing in the meeting program. Each listing will contain the company
name, logo, and 50-word description of the company, products, or services.
E-mail your 50-word product/company/service description to the program planners no later than May 15, 2016, for inclusion in
the meeting program at: [email protected].
Questions?
Complete the online exhibitor application and submit
payment to:
NANS
8735 W. Higgins Road, Suite 300
Chicago, IL, 60631
Stephanie McKinnon
Director of Industry Relations
Phone: 800.580.4129 or 651.600.1860
E-mail: [email protected]
NANS Tax ID#: 46-1883419
All payers must submit W9s.
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Exhibit Hall Floor Plan
Platinum, Gold, Silver, and Bronze: 10’ x 10’ exhibit booth space
Premier exhibit booth space 6’ draped display table ($3,000)
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Exhibit Hall Floor Plan
6’ tabletop exhibit space $1,500/$3,000 Premier corner placement / Posters on the perimeter
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Exhibit Space Application
NANS2-NIC: A Joint Meeting | Sheraton Inner Harbor, Baltimore, MD
Exhibit dates: June 26–29, 2016
Please print or type.
Firm name_________________________________________________________________
(exactly as you wish it to appear in printed program and on exhibit sign)
We understand that space will be rented by the following rates:
10’ x 10’ (100 sq ft) Platinum, Gold, Silver, and Bronze $3,000
6’ draped table in Prime Location $3,000
Street Address______________________________________________________________
City, State, ZIP______________________________________________________________
(Chesapeake or Severn Corner)
6’ draped table (Severn)
Phone (____)________________________________________________________________
$1,500
Fax* (____)__________________________________________________________________
Note. Exhibit space is completely carpeted.
E-mail______________________________________________________________________
Selection(s):_______________________________Total:_______________
Web Address_______________________________________________________________
We understand that all space must be paid for in full by May 1, 2016. If as-
Signature___________________________________________________________________
signed space is not paid for in full by the specified date, it may be assigned
Name______________________________________________________________________
(first)
(last)
to another exhibitor at the discretion of the North American Neuromodula-
Title________________________________________________________________________
*I understand that by providing the fax number listed above, on behalf of the
company specified above, I am authorized to and hereby consent for the
company to receive faxes sent by or on behalf of NANS.
tion Society.
We agree to abide by the NANS2-NIC Terms and Conditions (p. 8).
The signer of the application for exhibit space or person designated below,
if different, shall be the official representative of the exhibitor and shall have
After referring to the floor plan, please indicate preferred booth location.
the authority to certify representatives and act on behalf of the exhibitor in all
1st choice__________________________ 2nd choice____________________________
negotiations. This contract and related future mailings will be addressed to
3rd choice__________________________ 4th choice_____________________________
the signer (or designee indicated below, if different).
List companies that you would prefer not to be near.
____________________________________________________________________________
Name______________________________________________________________________
(first)
(last)
____________________________________________________________________________
Title ________________________________________________________________________
____________________________________________________________________________
Firm Name_________________________________________________________________
____________________________________________________________________________
Address ____________________________________________________________________
____________________________________________________________________________
(if different from above)
____________________________________________________________________________
City, State, ZIP______________________________________________________________
____________________________________________________________________________
Mobile (____)____________________________ Fax (____)__________________________
On-site Contact_________________________ Mobile (____)_______________________
List the products that will be exhibited.
E-mail______________________________________________________________________
____________________________________________________________________________
To guarantee your exhibit space:
____________________________________________________________________________
1. Fax this completed form to 800.580.4129.
____________________________________________________________________________
2. Make a copy for your records.
____________________________________________________________________________
3. Return the original with the appropriate fee per booth to:
____________________________________________________________________________
NANS2NIC Meeting Exhibits
8735 W. Higgins Road, Suite 300
Chicago, IL 60631
____________________________________________________________________________
____________________________________________________________________________
We acknowledge that products not approved by the FDA require written au-
Make checks payable to North American Neuromodulation Society
(NANS) or charge the following account:
thorization from the NANS Executive Director and clearly displayed signage
of this status.
q Visa q MasterCard q American Express q Discover
Submit electronically, in 50 words or fewer, a description of your products
Card Number or services to be exhibited, exactly as you want the information to appear
in the conference program book. Submit to [email protected]
Signature (required)
along with this form.
Exp. Date
V-Code (3-4 digits on back of card)
FOR NANS USE ONLY
Booth number(s) assigned____________________________________ cc# __________________________________________________ Exp._________________ $______________
Total Cost $__________________________________ Check #______________________________ $_______________________________ Date_______________________________
Amount Paid $________________________________ Check #______________________________ $_______________________________ Date_______________________________
Accepted: NANS, by________________________________________________________________
Chris Welber, Executive Director, Signature (required)______________________________________________________________________________________________________
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NANS2-NIC Terms and Conditions
1. Contract. The following rules and regulations become binding
upon acceptance of this contract between the applicant, its
employees, and the North American Neuromodulation Society (hereinafter “the Society”), the show sponsor.
12. Liability and Insurance. The hotel management and the Society
will take all reasonable precautions to avoid loss of exhibitors’
property by theft or fire, but under no circumstances shall the hotel management or the Society be responsible for such losses.
2. Space Assignment. Exhibit locations will be assigned at
the sole discretion of show management. Placement will be
based on date of reservation.
13.Damage to Property. Exhibitors are liable for any damage
caused to the building, floor, walls, columns, or to standard
booth equipment, or to other exhibitors’ property. Exhibitors
must not apply paint, lacquer, adhesive, or any other coating
to building, columns, floors, or to standard booth equipment.
3. Booth Package Description. Exhibit packages include one 6
ft table and one wastebasket. No walls, partitions, signs, or
decorations may be erected that will interfere with the general
view “down the aisle”, or of other exhibits.
14.Public Policy. Exhibitors are charged with knowledge of all ordinances and regulations pertaining to taxes, health, fire prevention, customs, and public safety while participating in this
show. Compliance with such laws is mandatory for exhibitors
and is the responsibility of the exhibitor.
4. Show Load-In & Load-Out.
•• Load-In. Sunday. June 26, 2016, 7­–9 am
•• Load-Out. Wednesday, June 29, 2016, 1:45 pm
15.Eligible Exhibits & Restrictions. The Society reserves the
right to determine the eligibility of any company or product
for inclusion in the show and reserves the right to reject, evict,
or prohibit any exhibit, in whole or in part, or any exhibitor or
his representatives, with or without giving cause. The Society reserves the right to deny the exhibition of inappropriate
items and products. Drugs, chemicals, or other therapeutic
agents listed in AMA’s New and Non-Official Remedies, National Formulator, or U.S. Pharmacopoeia may be displayed.
Proprietary drugs, mixtures, and special formulas may be displayed if documentary evidence of their acceptance by ethical
medical organizations is on file with the Society. New, unlisted, and/or initial display items must be submitted for clearance prior to the opening of the meeting. If any products that
are not FDA-approved are displayed, they must be labeled appropriately. Clinical and laboratory tests and evaluation on
such items must be submitted at least one month prior to the
opening date of the meeting and receive written consent from
the NANS Executive Director. The same restrictions apply to
medical journal advertisements or other displayed publications and all promotional literature.
5. Unoccupied Space. The Society reserves the right to rent or
occupy said space, should any rented space remain unoccupied after 9 am Sunday, June 29, 2016.
6. Payments & Refunds. The total amount for exhibit space is
due upon serving of space and signing of the contract. In the
event an exhibitor cancels a contract, the Society must be
notified in writing for refunds to be made. A cancellation fee
of $100 will be deducted from any refund made. No refunds
will be made for cancellations within 45 days of the Joint
Meeting.
7. Food Service. The Society reserves the right to provide food
and beverage service during certain hours in the exhibit area.
8. Noisy and Obnoxious Equipment. At no time should music,
videos, or any electrical or other mechanical apparatus be
played at a level that interferes with a neighboring exhibitor’s
booth activities.
9. Security. Exhibitors are responsible for their equipment and
property.
10.Conflicting Events. Ancillary meetings or events may not be
held concurrently with official NANS2-NIC scientific or social
functions. Any function, regardless of size and location, must
have written consent of the Director of Industry Relations.
16.Exhibit Floor Access. The Society reserves the right to limit
access to the exhibit floor to anyone during times the show is
not officially open.
11.Fire and Safety Regulations. All local regulations will be
strictly enforced and the exhibitor assumes all responsibility
for compliance with such regulations. Fire hose cabinets and
fire exits must be left accessible and in full view at all times.
All display materials and decorations must be flame proof
and subject to inspection. No flammable substances may be
used or shown in booths.
17.Use of Booth Space. Exhibitors shall reflect their company’s
highest standards of professionalism while maintaining their
booths during the show hours. No exhibitor shall assign, sublet, or share booth space.
18.Exhibition Sales Policy. Exhibitors may not accept payments
in cash or checks or deliver merchandise in the exhibit hall.
19.Irregular Canvassing & Advertising. Distribution and/or solicitation outside of the purchased exhibit space is prohibited.
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