University of the District of Columbia Draft Institutional Measures of Effectiveness July 23, 2004 Essence The University of the District of Columbia (UDC) is the sole source for accessible, inclusive, affordable, and comprehensive public higher education and provides additional life-long learning opportunities. UDC delivers quality instruction and uses student-centered approaches to empower and benefit both individuals and its local communities. UDC, an urban land grant institution, is a very diverse community, a gateway to the world, and a significant investment engine for the District of Columbia. Stakeholders Internal Stakeholders Alumni Faculty Board of trustees Students Staff Governments Mayor & Executive branches – government employees City council Congress Media US Department of Education Communities DC residents Surrounding local neighborhood community Civic and faith based organizations Metropolitan area International community Educational District of Columbia Public Schools Surrounding K-12 districts Post graduates programs Regional and professional accreditation agencies Consortium of Universities of the Washington Metropolitan Area External Empowerment programs Economic Stakeholder Business and Industry International communities and governments Granting agencies Donors Scope What we are Comprehensive University Land-grant institution Open admissions Empowering students who are under-prepared (educational leveling) Life-long learning institution Primarily a teaching institution Very affordable – high educational value Urban university/commuter school with metro access Funding is by the District, but dependent upon the Congress and President Tenant organization – land owned by Federal Government HBCU Predominantly Black, multicultural, and international Post secondary vocational opportunities The State University System for the District of Columbia Law School Engineering School Architecture Program Education Program Business School Very prime location Responsive to the stakeholders need with limited funds More than a traditional four year college What are we not A residential campus A public facility for use by the D.C. community for free A political organization responding to political issues Just a city agency - to meet accreditation requirements – must be a stand alone independent educational institution A Carnegie classified research one university The only funded higher educational institution by the District – the District provides significant funding for other colleges through tuition reimbursement Primarily a distance learning institution A conference center UDC’s Ongoing goals for each of the next three years (2004 – 2007) Academics Expand relevant and state-of-the-art learning and instructional environments based upon student centered learning Improve, document, and promote the quality of academic programs Grow student enrollment by increasing admissions, retention, and completion rates for the wide-range of programs Student Development Improve student life and support services for a more holistic collegiate experience Help new students to become college ready Keep the best and brightest of district college students home Service to the Community Strengthening the mission of empowering k-12 to go to college Address the needs of the community to effectively fulfill the importance of the land grant status and obligations Strengthen the service orientation and mindsets through more service learning and institutional volunteerism Administration Build and sustain a solid leadership and management team Do an annual needs analysis of the stakeholders so the university can respond effectively Develop non-DC government revenue sources as well as improve DC funded resources to advance and maintain University infrastructure and critical programs and advance quality and address the new needs Advance the resources for operations such as telecommunications, computer systems, and key structures. Improve the public image of the university, including its website as to increase visibility Goals to be accomplished by 2007 Teaching and Learning Be known for our empowerment of the under-prepared students leading to successful completion of their academic plans. Advance the quality of teaching/learning through an evolving set of cultural values and practices that embrace stronger pedagogical approaches especially active learning, student-centered learning environments, innovative instructional design, effective use of technology, and applied internships and disciplinary practice. Increase the standards for performance throughout the university, especially the expectations for student achievement and have in place more rewards for outstanding performance To become the major source for delivery professional development for the district’s professionals Scholarship Improve significantly the national reputation of UDC through its academic programs especially in its faculty’s set of accomplishments in teaching and research Administration Strengthen management processes, systems, and structures that leverage the many planned changes in the district government systems and processes. Advance the planning, budgeting, decision making, tracking, measurement, assessment, and evaluation of the university’s critical resources. Institutional Advancement Funded master plan for capital improvement $2,000,000 annual external funding long-term commitment Create a cohort of advocates coordinated by a key person that produces effective resource development by the many agencies that support higher education Developing and Promoting Quality The consensus perception regionally is that UDC is the District’s University System for addressing the wide-range of public mission that each state expects and funds to fulfill its obligations. Advancing new relationships and partnerships by providing meaningful services and helpfulness for key stakeholders Produce a community where all stakeholders enjoy performing on a daily basis with professional pride, sense of valued contribution, and with a continuous quality improvement mindset UDC’s Key Products, Assets, Accomplishments, and Cultural Values Full Accreditation Caring Faculty & Staff Inspiring Leadership team Location Capital plant Graduates who are competitive for graduate school and employment Diversity of the student, faculty and staff Richness of the diverse experiences of the administration, faculty, and staff UDC’s Key Processes, systems, structures and policies Faculty tenure process: A well-defined set of criteria for faculty performance, a strong mentoring system for the first three years, an assessment system to provide annual feedback, an effective midtenure review, and fair evaluation of performance against the standards. Merit and performance reward system: An annual process that have all professionals produce a professional plan for the year, collect performance data, and produce ongoing self-assessments and an annual assessment report that gets reviewed and used with a mentoring program and also used as evidence for rewards based on performance. Robust financial support system: provides strong planning (budgeting), monitoring of the progress, and ability to analyze and model (what if) thus improve the financial operations of the university. On-line registration An Integrated Assessment System: for periodic assessment of programs, systems, and processes. Scheduling of Facilities and Rooms: Events and space reservation and support process Professional Development: Process for developing professionalism in administrators, faculty and staff, positive cultural attributes, including academic and administrative leadership Promoting UDC Image: Proactive promotional development of the UDC image and the ramifications for increase national image. The planning and decision making process: for allocating or reallocation of its limited resources thus producing the greatest return in the near future to constantly build rationale for greater internal and external investments. Enrollment Management - Key administrative processes such as procurement, personal, and payroll Strategic academic planning Top Ten performance Criteria for the University Student centered: The whole university community collaborates and focuses on meeting the specific needs of each student through a unique developmental process in producing selfdirected learners capable of their own future development. Success oriented: All individuals clearly know what they and others expect, plan effectively, are driven to exceed expectations, and desire the feelings that comes from accomplishing these challenging outcomes. Customer-focused: An organization that engages its clients through effective communication, analysis of their needs, and providing effective services that exceed their expectations as agreed upon with the clients. High performers: Self-reflective individuals, who set high standards, exceed expectations, are committed to successful and innovative outcomes, and have superior performance through a well developed skills set and dedication. Service oriented: UDC community members consistently reach out and help those in need by volunteering, mentoring, and civic responsibility to the betterment of others. Economically efficient: The institution builds the future upon strong economic modeling using return on investment, makes the tough decisions, has strong strategic and operational planning and adapts to the economic needs of the extended regional community. Innovative: Professionals within the UDC community constantly are seeking out the best practices within their disciplines, faculty are researching their teaching and learning practices, and investments are made in professional and faculty development leading to effective and appropriate selection and implementation of state-of-the-art technology and best practices. Comprehensive: UDC fulfills the mission of a university system through providing a foundations program for the under-prepared learner, vocational opportunities, a range of liberal arts program, an extensive set of professional programs, teacher preparation, and quality key graduate programs for the DC professional community. Community oriented: UDC is a citizen of the local neighborhood as well as the metro region, a leader for advancing the individual and strengthening community, seeks opportunities for strengthening educational experiences across the District, offers full range of programs on campus advancing cultural experiences, community efforts, and professional development. Renowned: UDC is considered one of the strongest HBCUs, with expertise on the empowerment of the individual, research in regionally critical areas, viewed as the first choice for the DC resident, international prestige, and valued as the place to invest developmental dollars. Assessing the last year performance 2003- 2004 Performance Strengths – why & how Criteria Establishment and engagement of the core student leadership in a collaborative teaming for advancing the quality of UDC – established a student leadership institute, student ambassador, town hall meetings, school pride week program – students participate in some of the advocacy Student efforts Student leadership retreat Centered The number of professional development and special projects to shift the university culture to more student-centered model. Engagement with Pacific Crest in the areas of PE teaching institute, course design, program assessment, and learning to learn camps. Consultation in self-study USS of special presentations, Advanced the number of students receiving AA, BA, or BS degrees. Success Oriented Retains students who may not be initially college ready to be successful college students. Some faculty members have received significant federal grants and collaboration opportunities with a major research university (Georgetown University Medical Center) and federal agencies (NASA). Improvements – clarification of the issue and the action plan (how) Advancing the best-practices of a studentcentered learning environment – to involve more faculty in the planning of professional development, direction, and make that a special charge for the associate provost to foster and stimulate a culture and practice of engaging students inside and outside of formal courses Engage students more in shared governance. Add them on major committees – senate, Having systematic focus groups and open sharing sessions. Create a more interactive means for collecting effective feedback from the students. Increase effective mentoring, advising, and counseling support and resources. Institute strong Foundations of Learning Courses in first year; integrate Process learning throughout first year core courses; have summer Learning to Learn Camp. Institute incentive system which allows faculty their school/college, Office of Sponsored Research, and the Office of Academic Affairs to receive a percentage of indirect costs. Offer opportunities for research presentations and publicize research efforts. Establish funding to offer faculty research grants to increase publication. Insights - meaningful learning and so what Student are a very powerful resource, that when informed and engaged become a very critical resource for advancing the individual as well as the university. They resourceful, have energy, time, skills and capacity to do projects, lead efforts and contribute to ongoing efforts. A community of empowered learners becomes amazing peer models for raising the level of expectations throughout the student population. Commitment to targets requires strategic planning of interim measures to achieve intended results. Retention is a by-product of successful experiences , and the probability of success is increased with appropriate support. Several community forums which provide customer access to executive level staff through the town hall meeting format. Customer Focus Students and alumni leadership serve on the Board of Trustee. Growing emphasis on the promotion of a student centered environment. NIH grant award that brings recognition and Reaccredidation for the Nursing program High Performers Conduct formal standardized customer satisfaction survey. Improve mechanisms to provide better communication flow of information. A large majority of customers appear very satisfied with their experience at UDC. Establish a customer service committee to brainstorm new strategies to increase customer satisfaction while incorporating best practices in customer service. Include improving customer service as part of staff development activities institution-wide. Increase the level of scholarship among the uniersity community – helping mentor the research opportunities, strengthening their research skills, and advance the proposal writing and publishing skills of the faculty in both disciplinary as well teaching and learning. (Delia – willing to be the sponsor for a Research Institute in the Scholarship of Learning and Teaching) Advance the role of faculty in the areas of the land grant mission. Developing a institute for each major area where both internal and external faculty are invited to both give and participate in current research efforts across the range of possible future projects. People can work with less. Money does drive performance and other factors can be tapped into for supporting intrinsic rewards and that sole dependency on extrinsic misses the total holistic meaning for most professionals. There are an amazing number of reasons and forces for why external agencies and colleges want to and should collaborate more with UDC and expand current efforts. Service Oriented UDC participated in a wide range of activities over the last year – community fairs, economic and workforce development conferences, learning to learn camp, Saturday camp, academic and sports camps, TRIO, Need for better knowledge of what we are doing and why – Need to systematize the various efforts so as to both capture opportunities and results so that allocation of resources can be better accomplished in the future. Design and develop an annual service oriented program initiative by the university aligning with its other efforts. Continued to meet the city’s management requirements and had a clean audit. – The set of management practices such as effective accounting processes and controls. Economically efficient The closely develop working relationship as well the fiscal responsibility has produced confidence and professional that produced increased funding Increase the effectiveness of financial management reporting to the internal departments within the university. Find a set of opportunities to shift from paper reporting to access for electronic resources with shared access areas. Increase the user-friendly nature of the administrative systems – The city will be installing new systems that we will provide training and coaching on the benefits and use to solve current access issues. Some service oriented activities showcase UDC and its attributes in some of the best light and can lead to much more impact of its future. Understanding this allows for leveraging the opportunities and results back into other efforts. We are doing more than we think and know we are doing. As we better know and promote what we are doing, the quality of what we are doing, many of the factors causing poorer images shifts to causes positive images. University needs to expand its resources to supplement the base line budget by the District. There probably will never be the level of resources both needed and desire by UDC to fulfill its vision and mission. Innovative Comprehensive Engagement of OCTO to better understand UDC and for UDC to understand OCTO had to offer led to new capital dollars, rebate of dollars from O&M Use of best practices of engagement of Faculty Union leaders in mutual respectful relationship supported by openness and follow through on the part of administration led to resolution of a number of historical grievances and new contract 10 years overdue Engagement of District CFO by Pres/Adm to gain special funding to facilitate faculty renewal thru enhanced retirement plan. Engagement of OPM and OCP on 90+ bathroom capital project to bid project to comply with MSBD requirements but not having to manage 6 different contracts by having only MSBD contractors bid the total job Almost all the programs up for accreditation were successful with positive site visits by accreditation teams – several engineering, (electrical, mechanical, civil) nursing, nutrition, and even the others look through response will achieve accreditation Advanced the number of professional development and training opportunities by the university. Advance processes and systems in sponsored research programs to meet external and granting agencies requirements and expectations. Established required committees, design web sites, informational program greater sponsored research, and understanding rules and requirements. Continue to build our internal IT capacity and analysis of total cost and benchmark against other peer universities to determine best approach Complete the backlog of cases. Restructure the AA/University counsel partnership in union issues. More professional development programs – grant writing, scholarship, designing research initiatives – look for ways to solidifying the staffing to support research efforts. Develop a system of rewards that promote faculty through incentives the accomplishments of research. If you don’t understand the market cost of the services you received, its easy to believe that you are getting a good deal which not be so good for UDC. Ill feelings can be overcome if acknowledged and then honesty addressed A robust sponsored research program requires a change in the expectations in the existing faculty as well as the recruitment of a new breed of researchers with credentials. Community Oriented Programs are developed to meet individual’s core needs Provides cultural experiences that build on community heritage Public interest law program – Only college of choice for District high risk students Renown Cancer research Nursing program Publicize community offerings more Solicit ideas, needs from community Offer community programs that enhance day-to-day life for community Advance the accreditation for the law school to full accreditation. Provide greater social, psychological, academic support for students Greater incentives and support for faculty research Jazz program Strengthen faculty on quantity of nursing faculty Strengthen number of faculty and improve facilities Effective community oriented programs enhance community perception and drive UDC to be the education provider of choice Have more positives than thought – thus we don’t even promote within. Need a better job of story telling by everyone. The ranked set of Institutional Measures Graduation rate Student retention rate Assessment of student needs and learning goals Job placement Teaching/learning practices Number of accredited professional programs Servicing the needs of students, faculty, staff, and stakeholders Number of sponsored research programs Graduate school placement Effectiveness of initial placement of students Number of opportunities for certification and degrees Extent in which programs meet the set of community needs Student retention rate Assessment of student needs and learning goals Job placement Teaching & learning practices Number of accredited professional programs Servicing the needs of students, faculty, staff, and stakeholders Student centered X Success Oriented X Customer Focus X X X X X X X X X X X X High Performers X Service Oriented Economically efficient Innovative Comprehensive Community Oriented X Renown X X X X PC vs. Measures Graduation rate Number of sponsored research programs Graduate school placement Eff of i pla stu X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X Table of Measures Measures Means Instruments Graduation rate Registrar Registrar Learning plans through a new Foundations of Learning course See instrument 1 See instrument 2 Percentage of learning plans meeting specifications (see rubric 1) Student retention rate Assessment of student needs and learning goals Job placement Teaching & learning practices Number of accredited professional programs Servicing the needs of students, faculty, staff, and stakeholders Number of sponsored research programs Graduate school placement Effectiveness of initial placement of students Number of opportunities for certification and degrees Extent in which programs meet the set of community needs Baseline Performance 2003/2004 Goal Performance 2006/2007 Career planning and survey Teacher portfolios Provost Annual Assessment Report FSSE NSSE External survey of community satisfaction Sponsored Research Program Assessment Report Alumni Survey Analysis of gatekeeper course retention Provost Annual Assessment Report External survey of community satisfaction Instrument 1: Graduation Rate - (3 measures of graduation rate) The percentage of students who enroll full-time in a matriculation designated for a degree – 2 – year; 4-year; or graduate degree who completed those degrees in 4 years ( AA degree), 6 years (bachelors), 3 years (masters). Instrument 2: Retention Rate – (1st year retention and completion rate of courses) For 1st year retention – the denominator includes full-time and first-time students who have less than 15 college credits coming in. The numerator counts every student who comes back during the next academic year even if he/she skips either the first or second term. Accoun Completion – the denominator is fixed at week three of the term – after add/drop is finalized. The numerator counts the A, B, and C. Rubric 1: The strength of a learning plan meeting the defined specifications is based on the rubric for learning plan development. This is for all full-time undergraduates. Appendix A: Signature of the UDC Graduate The UDC graduate: thinks critically and holistically to analyze issues accesses critical information, verifies its validity, and maps alternatives uses converges quickly to common solutions/diverges creatively to solve complex problems analyzes data and builds models to help others understand situations better effectively applies disciplinary knowledge and skills to a wide range of challenges effectively accesses, learns, and uses state-of-the-art technology professionally continues to learn by aggressively pursuing opportunities for professional development uses principles, tools and approaches from many disciplines to perform in interdisciplinary situations communicates diplomatically, graciously, and respectfully with patience and empathy teams with others effectively in producing greater results and consensus decisions accepts challenges, navigates effectively within organizations, and takes action decisively gives back to the community time, effort, resources and critical leadership Uses others’ languages, honors their ways of living, values, beliefs, customs, and traditions knows his/her cultural roots, personal history, and has developed a strong sense of self and vision models integrity by aligning actions with high morals, values, and principles in times of dilemmas works hard and perseveres through difficult times to live up to commitments consistently self-assesses his/her performance to improve future performance Appendix B: Profile of Quality Educators: Connecting to the learner 1. Respect and strongly believe in their learners’ potential for success. 2. Effectively identify learner needs, wants and capabilities early in the process. 3. Value and effectively tap into learners’ prior knowledge and experiences to help meet new learning challenges. 4. Value adapting a process to meet individual needs without compromising standards. Facilitation 5. Produce quality learning environments that induce risk-taking. 6. Use a variety of effective active learning tools to shift the primary responsibility to the learners. 7. Consistently model the discipline skills and share their excitement. 8. Manage time effectively with appropriate pacing and variation in its use. Mentoring 9. Challenge the learner to define their own learning objectives, plans, and expectations so they can realize their desired learning and growth outcomes. 10. Employ timely, effective interventions on process versus content. 11. Demonstrate strong mentoring skills, especially in raising the bar while also effectively providing affective management. Curriculum Design 12. Clearly articulate in writing the course’s competencies (learning outcomes) and performance criteria related to the evaluation process. 13. Produce effective curriculum, including activities, methodologies, rubrics and connective processes that align with course performance criteria and learning outcomes. 14. Seamlessly integrate learning opportunities and resources in and out of the classroom to produce holistic development of learners. Assessment 15. Continuously assess learners’ cognitive, social, affective and psychomotor needs through observation, reading, active listening, and questioning. 16. Embed self-assessment, peer-assessment, and other forms of assessment as valuable learning and growth processes for both learners and themselves. Appendix c: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Profile Professional in Higher Education Effective at developing strong project plans, build productive teams that collectively buy into the goals and philosophy, consistently identifies their needs, facilitates each person’s role and performance, and constantly monitors the plan and assesses to make the critical decision to improve performance. Is constantly aware of themselves in their environment, thus able to culturally assimilate without losing their own values, present themselves in a very professional manner, organized in both operations and in time effectiveness, and is consider trustworthy and honest. Technically competent in their ability to quick grasp and use all forms of technology, with awareness of where technology is headed, and also can access expertise and resources to advance their effective use. Are known for their ability to deliver an effort on time that exceeds expectation by not over committing, taking on challenges they know they can accomplish, know what the expectations are and will not let barriers become excuses. Is purposeful in thought and takes in ideas and models from a variety of people and sources, makes solid connections and synthesizes them into a coherent and well developed framework. An effective organizational community member that clearly understand their job performance criteria, the organizational structure, processes, and systems, so that they can flexibly move between, but can remain within role function when necessary, comes across as very supportive in helping other perform their roles, have the teamwork skills to make all team endeavors enjoyable and successful. Effective with communication by being an active listener, uses other discipline’s languages when working with clients, can easily reposition a message to connect with an audience, resulting in strong presentations and effective reports. Has develop and uses strong learning skills and annually lays out their professional development activities and efforts, that align with their long-term learning plan and leverages daily situations balancing current productivity vs. opportunities for learning and development. Values and practices both self-assessment and reflection to help personally and professionally to improve performance and the quality of life based upon both personal and professional values, and takes these skills and helps other to improve their performance through quality peer-assessment and mentoring. Understands and walks the belief that life true value is how much they assists other in increasing the quality of their life vs. themselves by proactively reaching out and providing means of empowerment to assist in the development and growth of individuals and organizations who need help. Locates and identifies key problems that are define with consensus with clearly articulate issues and working assumptions, and then systematically partitions and integrates known workable solution into a validate and document solution that has been generalize across additional opportunities. Effective in supporting engineering design by being able to effectively determine a client’s needs, take care of the client during process, quickly get a prototype so that everyone can see and assess the design’s ability to meet clients needs and expectation and finally tests thoroughly its quality so that it evolves to meets specifications. Can pose quality questions of inquiry, develop a through literature search of what known, then pose an hypothesis that answers the key research question, then develops the experimental design and processes the results in way that addresses and answer the research question;. Evolving an international network of professionals within and outside the discipline by building personal relationships with key individuals through professional and community collaborations, efforts to strengthen both professional and community organizations. Able to grasp larger viewpoints than most by taking on a variety of perspectives to be build a strong framework of the cultural, social, organizational, economic, technology and other key influences on the current status, while seeing what will happen in future thus allowing to take on larger perceived risks Appendix D: Profile for a Quality Graduate Student Cognitive Skills Has mastered a body of theory & methods appropriate to their discipline. (expert in field) Constantly identifies important problems and define appropriate research methods. (researcher) Efficiently inventories, interprets, identifies criteria, evaluates, and links resources relevant to a particular project in teaching or research. (information processor) Social Skills Accepts responsibility for building and facilitating teamwork to complete a project within explicit time constraints. (manager) Meets and interacts with colleagues outside the institution who are working on similar teaching and research problems. (collaborator) Communicates research in peer-reviewed literature, often in collaboration with faculty and graduate-student peers. (published writer) Personal Development Skills Leverages others’ teaching, writings, and research programs to integrate a broad range of disciplines and alternate/contradictory views. (holistic thinker) Uses continuous assessment to improve work products and processes. (real-time assessor) Has built the emotional fortitude required in successful grant making, including proposal preparation, budgeting, and responding to critique. (entrepreneur) Business manager 1. 2. 3. 4. 5. 6. 7. Strategic Planning - Ability to develop a strategic plan and evolve it annually to constantly get buy-in to the strategic direction of each and every new stakeholder. Business Plan - The ability to put together an annual business plan that documents to all members of the organization what the projects, activities, outcomes, responsibilities, and resources are and how they are organization. Marketing - Perform needs analyses to prioritize opportunity, knows the best means to connect client to build a community presence, Sales - Builds and manage prospective lists to strengthen organizational ties, resulting in increased closure rate, and to leverage referrals into sales completion Budgeting – identify existing and potential resources to effectively allocate resources to support key activities and rewards past performance Recruiting, hiring and retaining, and “determination” – Mentoring – valuing others and their needs, and facilitating their growth and development, and advising and challenging others to reach potential
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