Institutional Effectiveness Partnership Initiative:
Reflections on PRT Visits
Presented by:
Randy Beach, Faculty, Southwestern College, ASCCC Facilitator
Diana Bennett, Faculty, College of San Mateo
Santanu Bandyopadhyay, Executive VP, Cypress College
May Chen, CSSO, Berkeley City College
Bill McGinnis, Trustee, Butte-Glenn Community College District
Kindred Murillo, Superintendent/President, Lake Tahoe Community College
Jeff Spano, Dean, Institutional Effectiveness, CCC Chancellor’s Office
Matthew C. Lee, Project Director, Institutional Effectiveness Partnership Initiative
ASCCC Instructional Design and Innovation Institute, January 23, 2016
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Institutional Effectiveness
Partnership Initiative Goals
Advance the California Community Colleges as the
most effective and innovative system of higher
education in the world
Eliminate accreditation sanctions and audit
findings at colleges
Enhance student access, success, and equity
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IEPI Major Components
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Indicators
Professional Development
Policy, Procedures, and Practice
Partnership Resource Teams:
Our Focus Today
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Partnership Resource Teams
• Expertise is matched to institution’s Areas of Focus
• Not just a single visit: Each team commits to 3 visits
or more as needed
• The visits are designed to:
1. Understand issues and identify scope of support
2. Develop ideas for institution’s Innovation and
Effectiveness Plan to address Areas of Focus
3. Provide follow up support as needed
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Partnership Resource Teams
• Institutional CEO completes a short Letter of Interest to
identify Areas of Focus for technical assistance. That
initiates the process.
• Well before the initial PRT visit, the CEO, with the
participation of the Academic Senate president and others
as appropriate, develops a somewhat more detailed (but
still concise) description of each Area of Focus.
• Seed grants of up to $150,000 are available after the second
visit to expedite implementation of institution’s Innovation
and Effectiveness Plan (available until funds run out).
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Partnership Resource Teams
• 35 institutions so far have been selected to receive technical
assistance by PRTs.
– Spring 2015 cohort: 8 institutions
– Fall 2015 cohort: 15 colleges, 1 center, and 1 district
– Spring 2016 cohort: 10 institutions
• PRTs are drawn from a pool of more than 230 subject matter experts
from within CCC system.
• PRT Training occurs twice each year, through a webinar and two
face-to-face workshops.
• Volunteer to join the pool from which PRTs are drawn!
– Current faculty survey:
https://www.surveymonkey.com/s/Faculty_PRT_team_survey
– Current non-faculty survey:
https://www.surveymonkey.com/r/IEPI-PRTExpertiseInventory2015-2
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Examples of Areas of Focus Identified
by Institutions
• Integrated planning at all levels, with resource
allocation
• SLO and SAO assessment, reporting,
improvement, and integration with institutional
planning
• Using student success and achievement data for
improving decision-making and institutional
effectiveness
• Enrollment management, strategic and otherwise
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Areas of Focus (cont.)
• Delineation of function between college and
district
• Technology tools for monitoring and
management of institutional effectiveness
processes
• Improvement of governance, decision-making,
and communication
• Fiscal management and strategies
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PRT Process Enhancements
• PRT training and preparation
• Documentation
• Information flow
– To and from client institutions
– To and from PRTs
• Future enhancements
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Handbooks
Continuing presentations
Harvesting best practices
Scheduling
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The Panel
• Diana Bennett serves on the Hartnell PRT.
• Santanu Bandyopadhyay serves on the Yuba PRT, whose follow-up
visit will be in Summer or early Fall.
• May Chen also serves on the Hartnell PRT, and is receiving PRT
support at Berkeley, whose third visit will be in early April.
• Bill McGinnis serves on the Berkeley PRT.
• Kindred Murillo serves as Lead on the Barstow PRT, and is receiving
PRT support at Lake Tahoe, whose first visit will be on Feb. 29.
• [ASCCC Facilitator Randy Beach serves on the CCSF PRT, whose
second visit will be on Jan. 27, and will be receiving PRT support at
Southwestern starting this Spring.]
• [Facilitator Jeff Spano serves on the Merritt PRT, whose first visit
was on Oct. 28, and will be receiving PRT support at the
Chancellor’s Office starting this Spring.]
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Panel Discussion Questions
• Overall, what's the most valuable aspect of the
PRT process for our colleges?
• What did you find most useful and effective in
preparing for the initial visit?
• What surprised you about the process?
• What challenges did you encounter?
• How does your institution plan to use its seed
grant to expedite I&EP implementation?
• What advice would you offer those who wish to
participate in the process on either side?
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Questions from the Audience
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Thanks for joining us today!
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IEPI Contact Information
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Matthew C. Lee, IEPI Project Director, [email protected]
Jeff Spano, Dean IE, Chancellor’s Office, [email protected]
Theresa Tena VC IE, Chancellor’s Office, [email protected]
http://extranet.cccco.edu/Divisions/InstitutionalEffectiveness.aspx
Barry Gribbons, Deputy Chancellor, College of the Canyons,
[email protected]
• Paul Steenhausen, Ex Dir., Success Center [email protected]
• www.canyons.edu/IEPI
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