You Need What? When?
Updated 7/29/2015
PowerPoint will Cover
1. How to use the Print Site
2. How to submit a “Design”, “Print” or
“Creative & Print” Request on
InMotion
Part 1
How to use the Print Site!
How do I order Print Collateral?
Go to the Print Site to find what you’re
looking for! www.four51.com/ui/logon.aspx
Print Site Login
• The login page of
the print site looks
like this. ->
• Visit AS Central to
obtain the URL
and your initial
login credentials.
• Please e-mail
Kristen Hager if
you have trouble
logging in.
Print Site Homepage
Note: There is a
Field & Non-Field
Section on the
Print Site.
2 Types of Print Site Items
•
Static Item
– The item DOES
NOT change. It will
ship 2-3 days after
the order is
submitted.
• Variable Item
– You have to fill out
a template to order
the item. Since it is
customized, it will
take 5-7 days for it
to be produced and
then it needs to
ship.
Logo Requirements
• Some templates on the print site require you to upload logos.
• Make sure you ASK YOUR SPONSORS to send a logo that
meets the following requirements!
150 dpi (dots per inch) in JPG, JPEG, EPS, or PDF
Your logo
did not
upload.
Your logo
uploaded!
Review PDF Proof BEFORE
Submitting Order!
• Click “View PDF” to
review your proof. DO
NOT REVIEW THE
PICTURE ON THE
SITE. REVIEW THE
PDF!
• What you see on the
PDF PROOF will GO
TO PRINT.
• Once you submit your
order it CANNOT BE
CHANGED.
What is the status of my order?
Go to the homepage of the print site to see the
list of your orders. The list looks like this:
What do the statuses mean?
Unsubmitted:
Order hasn’t been placed and is sitting in your cart.
Awaiting Approval:
Order was submitted & sent to your approver (s) to approve.
Declined:
Your approver rejected your order. (To find out how to resubmit a
declined order, please go to Kristen’s Print Site FAQ #4 and see
Questions #19 & 20.)
Open:
Your order is in the printing or shipping stage.
Completed:
Your order has delivered to the shipping address and/or has gone out
to the mailing list.
Cancelled:
The print company has manually cancelled the order.
How do I CANCEL my order?
• If your order hasn’t been approved yet, notify your
approver to decline the order for you. Provide your
approver the Order ID#, so they know which order
to cancel.
• This should be in case of emergency ONLY!
If your order was already SUBMITTED &
APPROVED, e-mail Kristen Hager your ORDER ID#
(starting with 25066-), copy your supervisor and
advise Kristen to cancel the order. Kristen will see
if she can have the order cancelled if it hasn’t been
printed already.
How do I know who my approver is?
• Approvers are
assigned BY
PROJECT CODES
aka cost centers.
• You can have UP TO
3 APPROVERS for a
project code.
• Your order is not
sent to print until
THE LAST
APPROVER
APPROVES IT.
How do I change who is approving my
order?
If you feel your order was sent to the wrong approver,
you will need to have the approver updated:
• Please e-mail Kristen Hager the project code you
placed the order to and the person who approved it.
• Please state who the correct approver should be.
• Please copy the old approver, new approver and Jose
Dell’Aglio (if you are in Field) on your e-mail.
• Jose will have the final call on who the approver
should be if it is for Field.
How do I see the tracking of my
shipment?
1. Go to “Open Orders” ->
1. Click on the Order ID# of the order you want to find
tracking for ->
How do I see the tracking of my
shipment?
• Click on
SMALL
YELLOW
BOX with a
green arrow
on it.
Close up
version
below:
How do I see the tracking of my
shipment?
• Click on the
TRACKING
NUMBER to
see the
shipping
status of
your order.
• This is UPS
tracking.
When will my print order ship?
• Static items will ship within 48 HOURS after the order IS
APPROVED.
• Variable items take 5-7 BUSINESS DAYS to be produced after
the order IS APPROVED. Once the items are produced, they
will ship.
• Because WALK BROCHURES require gluing, they take 7-10
BUSINESS DAYS to be produced after the order IS
APPROVED. Once the walk brochures are produced, they
will ship
How long does shipping take?
•
•
•
Our printer is
located in ST.
LOUIS, MO.
It takes 1-5
BUSINESS DAYS
to ship GROUND
depending on
where you are.
To find out how
long it takes for a
package to ship to
you from the print
company, click on
the below link and
insert the zip code
63043.
http://www.ups.co
m/maps?loc=en_P
R
What is the Turnaround Time
for T-SHIRT orders?
• Once your Walk Shirt order is APPROVED, it is sent to the tshirt vendor. The t-shirt vendor sets up a proof for you to
approve which will be sent to you by Kristen Hager. Once the
proof is approved, it takes 2-3 BUSINESS DAYS for the Walk
Shirts to be produced. Once the Walk Shirts are produced,
they will ship.
PLACE YOUR SHIRT ORDERS AT LEAST THREE WEEKS
AHEAD OF THE IN-HAND DATE!
• Once your Committee and Volunteer Shirt order is
APPROVED, it is sent to the t-shirt vendor. It takes 2-3
BUSINESS DAYS for the Committee and Volunteer shirts to
be produced. Once the Walk Shirts are produced, they will
ship.
Part 2
How to use InMotion!
How to Submit Requests on
InMotion
• If you cannot find what you are looking for on the Print Site,
you will need to submit a request in InMotion.
• Go to AS Cenrtal > Resources > Marketing & Licensing to find
the log in link.
• You will need to register before logging in for your first time. To
register, click here:
How do I use InMotion?
• Please read the
InMotion
Welcome
Guide and
watch the
InMotion
Training Video
which is
posted on AS
Central >
Resources >
Marketing &
Licensing >
Resources.
What is the turn around time for
each request?
1. Print requests require ATLEAST 1 WEEK to be
completed.
2. Design requests require ATLEAST 1 WEEK to be
completed.
3. Print & Design requests require ATLEAST 2 WEEKS
to be completed.
• If you do not leave enough turnaround time, your
request on InMotion will be rejected, and you will
need to change and re-submit your request!
What happens after I submit my
request?
• Once you submit your request, it goes into the design/print
production queue.
• The Marketing & Licensing team will review your request to
ensure it can be completed.
• The request is either rejected or opened as a project.
• If it is opened as a project, a proof will be posted for approval
by our designer.
• You will receive an e-mail notifcation stating you need to log in
to InMotion to review the proof.
• If you DO NOT finish your review of the proof, the project will
not move forward.
• Please make sure you finish the review process on a timely
manner! You MUST hit submit!
What happens after I approve the
final proof?
• If your request was
for something to be
designed only, you
need to make sure
you DOWNLOAD
the final file before
you approve the
proof.
• The link to
download the file
will appear here
(see right). Please
save the file and
then finish the
review process.
What happens after I approve the
final proof?
• If your request was for something to be designed and
printed, soon after you approve the final proof the
artwork will be sent to print.
• You will receive the tracking from Sheila or Kristen via
e-mail.
What if I submitted just a PRINT
request?
• Your print request will be opened as a project after it
has been reviewed and approved by the Marketing &
Licensing team and then it will go to print.
• You will receive tracking from Sheila or Kristen via email.
More questions?
• Please e-mail Kristen Hager or give her a call during
her open hours. She will be glad to assist you.
• If it is an emergency and you cannot get in touch
with Kristen, please reach out to Sheila Sullivan or
Kathleen McKeever.
THANKS!
You Need What? When?