l
r
ti
G
AGENDA REPORT
OR1D
F
DATE
June 28 2010
TO
City
FROM
Gregory
SUBJECT
Water Fluoridation Grant
Commission
S Horwedel
City Manager
Agreement
Letter of Interest
RECOMMENDATION
That the
City
Commission
Consider
adoption of a resolution and submittal of a Letter of Interest to the State of Florida
Department of Health regarding the City
s interest in obtaining a Fluoridation grant and
the
commitment
to
construct
fluoridation systems and to operate them
stating
s
City
perpetually following execution
of a grant agreement
EXECUTIVE SUMMARY
The Florida
Department
of Health
Department
of Dental Health
DOH operates
a
grant
facilitate construction of fluoridation systems for Public Water Supplies The
initial step in the grant application process is submittal of a Letter of Interest The DOH has
requested that the Letter of Interest include a commitment from the City that the City will
program to
construct
and operate
a
fluoridation system if
a
grant agreement is executed
BACKGROUND
In November
2009 the
Hillsborough County Health Department Health Department
approached City staff to request that Plant City fluoridate its Public Water System In
January 2010 staff presented a report to the Commission outlining the capital and operation
and maintenance
appropriate
MEETING
OF
for
costs
use
associated with the type of fluoridation system that would be most
s water system The staff report also outlined the
City
in Plant
June 28, 2010
AGENDA ITEM NO
3(i)
availability of grant funds from the DOH
Following presentations from staff of the
for construction
Health
of fluoridation
Department
the
systems
Florida
Association and others the Commission authorized the staff of the Health
Dental
Department
to
prepare and submit an application on the behalf of the City for a fluoridation grant We have
since learned that the grant application may not be submitted by others on behalf ofthe City
and that the initial step in the grant process is submittal of a Letter of Interest
The attached draft Letter of Interest fulfills
the
requirements of the DOH specifically
including the request for a statement committing the City to completing the project and
perpetual operation of the fluoridation system after a grant application has been approved
and grant funds have been exhausted The letter further clarifies that the City
s commitment
is dependent upon capital costs being paid through grant agreements with the DOH and
HCHD
FUNDS AVAILABLE
Capital
will be
costs
of this
Implementation
maintenance
dollars and
paid through grant agreements
costs
of
will
project
obligate
approximately 45
000
City
to
term
long
000 All
60
annual
operating
estimated
costs are
and
at 2009
annual average flow rate of S
5 million gallons per day The
DOH Fluoridation grant program provides funds to cover the cost of chemicals during the
initial two years of operation and equipment replacement costs will not likely be significant
are
based
the
to
with the DOH and HCHD
on an
until after five years of operation The total estimated cost for staff time is 8
000 per year
this cost can be absorbed in the existing operating and maintenance budgets provided that
major
staff reductions
are
not necessary
Additional
costs
will be
phased
in
as
summarized
below
Time
Period
years after
Additional
Incremental
Total
Responsibility
Additional
Additional
Annual Cost
Annual Cost
Up
Start
1
2
Laboratory Analysis
3
5
Fluoridation Chemicals
after 5
Funds have
not
Equipment Replacement
been
specifically
costs
equipment replacement
0
0
0
1
00
3 gallons of potable
identified
The
unit
000 15
5
000
000
20
000
17
000
15
to cover
cost
chemical laboratory
is
estimated
at
and
less than
be covered through a potable water
1
0
0
0
00
3 gallons With recent reductions in utility system revenues and
ensuing reductions in budgets and expenditures staff has not specifically reserved funds for
operation of a fluoridation system and operating margins have been dramatically reduced
Due to the time involved in obtaining the grants and for design
construction of
permitting
the system actual expenses for the initial year of operation will not need to be budgeted at
this time The earliest possible initial year of operation would be FY11
12
rate
increase of
water
These
the estimated
of fluoridation
000 15
5
000
20 35
000
000
000 52
37
000
costs may
O
P
L
T
A
885
c
i
r
CITY OF PLANT CITY
F
June
29
2010
Mr Sean
Isaac Administrator
Public Health Dental
Florida
Program
Fluoridation
Program
of Health
Department
4052 Bald Cypress Way Bin
1721
Tallahassee FL 32399
Plant
Subject
A14
City Public
Water
System PWS ID
6290323
Letter of Interest in Fluoridation Grant
Dear Mr
Isaac
The
of Plant
City is interested in providing Fluoridation ofthe City
s drinking water system
28 2010 meeting the City Commission authorized this Letter of Interest in grant
Public Health Dental Program
funding from the State of Florida Department of Health
Fluoridation Program DOH Attached for your use is a copy of Resolution
2010
City
At their June
The Plant
500 residents ofPlant City
City Public Water System PWS serves approximately 35
and unincorporated Hillsborough County The PWS currently includes four independent water
production facilities each with its own well water plant and finished water storage system To
uniformly fluoridate the entire system each water plant must be retrofitted with a fluoridation
system The City is planning construction of a fifth water facility and that facility will also need a
fluoridation system The City has estimated a total capital cost of 386
000 including 61
000
for Engineering and Permitting 235
000 fora 30 project
000 for Construction and 90
contingency Total annual operation and maintenance cost is estimated at 45
000 60
000
000 20
000 for
including 15
000 for chemicals 5
000 15
000 for laboratory analyses 17
000 for staff time Additional details are provided in the City
s
equipment replacement and 8
Water Fluoridation Study dated January 2010 a copy of the report is provided for your
reference
The
City
grant
understands that up to
capital costs and
to cover
Hillsborough County
pay
capital
costs
Health
which
are
000
150
two years
per year may be available through a DOH fluoridation
of chemical supply The City also understands that the
Department HCHD
not
otherwise covered
has offered
by
capital
a
to
provide
up to
000
86
DOH fluoridation grant The
to
City
help
will
fluoridation system if all
costs can be paid through grants with the
understands
that
execution
ofthe
DOH grant agreement will commit
City
the City to pay all operation and maintenance costs perpetually including chemical costs after
DOH grant funds for the initial two year supply have been exhausted
construct and
operate
a
DOH and HCHD The
AN
1L OPPORTUNITY
EQU
EMPLOYER
Letter of
Plant
Interest
City PWS
29
6
2010
Fluoridation Grant
Page
Because of the
2 of 2
high installation cost during these difficult economic times the
all State grant funds available in each ofthe next two fiscal
years All funding
before installation ofthe fluoride equipment can
Since we have four
City would need
must be in place
wellheads the
begin
equipment
must
and
amount
Fluoridating
be installed and
thereby equalize
water at
only
operational
fluoridated
one or
on
water
all four in order
throughout
two wellheads will not
to
inject
entire
the
correct
fluoride
distribution system
balance fluoridated water
our
water
throughout
the system
The DOH grant agreement or attachments will need to assure that the
City will not be obligated
fund completion of the system or operation ofthe system in the event that DOH and HCHD
funds are not available for timely completion of the
project We will be pleased to discuss the
project schedule and other details with you
to
If you
need
additional information or to continue the grant process
please contact
Utilities
Coughenour P
at
E
Operations Manager
or
813 757
9191
a lantcity
henour
fcou
com
ov
Frank
I
Sincerely
Gregory
S Horwedel
City Manager
cc
Douglas
Willie
A Holt
Nabong
D Director Hillsborough County
M
Frank I Coughenour P
E Utilities
enclosures
Health
Dept
E Public Works Director
P
Operations Manager
Water Fluoridation
Study for City of Plant City January 2010
Correspondence Hillsborough County Health Department June 2
2010
RESOLUTION NO
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF PLANT
CITY FLORIDA
AUTHORIZING THE CITY MANAGER TO SUBMIT LETTER OF INTEREST TO THE
FLORIDA DEPARTMENT OF HEALTH TO OBTAIN A FLUORIDATION GRANT
WHEREAS
the estimated
WHEREAS
if all
Health and
capital
capital
costs can
Hillsborough County
implement a fluoridation system
cost
Health
now
for
be
a
fluoridation system is
paid through grants
Department
the
City
000 and
386
with the State
Commission
Department
would like
of
to
therefore
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF PLANT
CITY
FLORIDA
Section 1
Florida
Department
The
City Manager
of Health
to
is
obtain
a
hereby
authorized
Commission
submit the letter of interest
fluoridation grant
Section 2 This resolution shall be effective
Adopted by the City
to
on
June
immediately
28
upon passage
2010
Daniel D Raulerson
Commissioner
Mayor
ATTEST
Kerri J Miller
City Clerk
Approved
as
to form and correctness
Kenneth W Buchman
City Attorney
to
the