To be filled in by DPOD
Disability Fund ref. no.
Date received
Danish Disability Fund
APPLICATION
B: PARTNERSHIP INTERVENTION
OR SMALL-SCALE PROJECT(max. DKK 500,000)
1. Cover page
Grant modality
(Insert X)
Danish applicant organisation
(financially responsible):
Contact person for the project:
Partnership intervention:
Small-scale project:
Name:
Email:
Phone:
Other Danish partner(s):
(if relevant)
South Partner(s):
Project title:
Country’s GDP per capita:
Country(ies):
Project period:
Commencement date:
Completion date:
Total
number
months:
of
Total amount applied for:
Is this a new activity?
[ ] Yes, a new activity
[ ] An activity in extension of a previous project, namely:
Is this a re-submission?
(i.e. a revised version of a previously submitted application).
[ ] No
[ ] Yes, date/year of previous application:
Do you want a response letter in [ ] Danish or
[ ] English
Insert synthesis of the project in Danish
(max. 200 words. This will be used as a presentation of the project on DPOD’s website)
Application – B: Partnership intervention/ small-scale project – DANISH DISABILITY FUND (Jan 2017)
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Danish Disability Fund
Guide to the application form
The application form consists of five parts:
Part 1.
Cover page
Factual information about the application and applicant(s).
Part 2.
Narrative application
Description of the intervention, its background and future perspectives. The narrative application
should follow the structure of the format, and must be written in a manner which can be
understood by an external reader without prior knowledge of the context, project or applicant.
The application must be able to stand on its own. For instance, when explaining which learning
took place in a previous project phase it is not sufficient to simply refer to an evaluation. The
application must highlight the main learning points, and then possibly refer to an annexed
evaluation
(or
other
background
document)
for
further
details.
The narrative application is divided into four main sections. Each question comes with a guiding
text and/or sub-questions written in italics, on a coloured background, and demarcated by square
brackets [...].This guiding text must be deleted before the application is submitted.
Alternatively, the application can be written in a ‘CLEAN’ version of the application format which
does not contain any explanatory text.
Please note that the higher the amount applied for, the stricter the requirements as to the
project’s professional quality as well as the applicants’ and Southern partners professional and
organisational capacity.
Part 2 of the application should not exceed 15 standard pages.
Part 3.
Budget summary
Summary of the main items of the budget drawn up for the project. Please note that the budget
summary must be elaborated upon in Annex C: ‘B-E Budget format”.
Part 4.
Cross-cutting issues
An estimate of what percentage of the budget applied for is allocated in pursuit of one or several
of the cross-cutting issues as defined by Danida.
Part 5.
List of annexes
A list of the obligatory as well as supplementary annexes underpinning the application.
Deadline: If application kr. 200.000 and above: 1. March
If application LESS than kr. 200.000: No deadline – applications can be made all year
Please also note that: The application must be drawn up in cooperation between the South partner(s) and
the Danish applicant organisation. An application document must therefore be available in a language
understood by the South partner. The actual application to the Danish Disability Fund, however, can only be
submitted in Danish or English.
Submit application to:
The signed application, annexes and checklist must be emailed to: [email protected]
Application – B: Partnership intervention/ small-scale project – DANISH DISABILITY FUND (Jan 2017)
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2. Narrative application
1. WHAT IS THE CONTEXT AND THE PROBLEM? (suggested length: 2-3 pages)
[The purpose of Section 1 is to outline the context in which the project will take place, as well as to
lay the groundwork for a relatively brief but targeted problem analysis. Particularly Section 1.a must
be short and concise. It should not aspire to provide an exhaustive introduction to the country and its
disability issues, but focus on the information that is most relevant to the problems addressed in the
application.]
1.a The overall context (max. 1-1½ page*)
[Briefly describe:
 Overall conditions in the country at the national level (e.g. political, social, human rights, legal,
economic, cultural and organisational matters), which are useful to know in order to understand
the context in which the project will take place.

General conditions concerning legislation, human rights, economy, sociocultural practices,
organisation, etc. which apply to persons with disabilities and their next-of-kin, as well as to the
disability movement or to selected disability organisations in the country concerned.]
*If the project is intended to take place in several countries, the context analysis can be expanded by up to
1½ pages.
1.b Specific challenges faced by those groups of persons with disabilities, or their
organisations, for whom the project aims to bring about change
[Elaborate upon:
 The specific conditions, challenges and violations that affect the group of persons with disabilities
targeted by the application.
 The specific challenges faced by the disability organisation(s) targeted by the application.
 What are the prospects as regards the challenges mentioned? Are political, economic or some
other changes underway?
Focus in particular on the main problem(s)/challenges which the project will address. ]
2. WHICH EXPERIENCES AND RESULTS DOES THE PROJECT BUILD
UPON? (suggested length: 2-3 pages)
[The purpose of Section 2 is to identify which relevant experience – good and bad – underpin the
project application and proposed cooperation. It may be appropriate not only to draw on experience
with partners considered in this application, but also to involve experience and learning from other
projects/partners.]
Application – B: Partnership intervention/ small-scale project – DANISH DISABILITY FUND (Jan 2017)
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2.a Knowledge about or previous experience of cooperation with the South partner
Is the partnership between the Danish applicant and the South partner organisation known to the
Danish Disability Fund, i.e. described in (an)other application(s) in previous years?
Yes
No
Insert the six-figure Danish Disability Fund reference number(s):
Does the project’s theme lies within the partners’ normal field of work?
Yes
No
[If no, please describe and justify the relevance of the new working area(s) in view of the
organisations’ previous experience of cooperation.
The description in section 2.a must be supplemented by Annex A: Partner Profile.]
2.b Assessment of partner capacity
[Please briefly explain
 On which basis do you assume that your partner has the required capacity to implement and
monitor this project? (Has your partner previously managed projects of this type or size? How
big is this project compared with their existing portfolio? Etc. )]
2.c Learning of relevance to the application
[Describe what learning the Danish organisation and the South partner(s) have attained through
similar interventions, and how the project applied for might build upon previous cooperation.

What are the main learning points, which you bring into the design of this project, i.e. in relation to
both the project (its contents, approaches and methodologies) and the
partnership/cooperation?]
2.d Preparatory process
[Briefly outline the preparatory process.
 Who has taken part in the planning, including what has been the role of the project’s target
group, the South partner and the Danish organisation?
In the event that:
 A pre-study has been conducted prior to this application, please describe its main conclusions.
 This is a re-submission, please describe which initiatives and studies have been conducted in
response to the rejection of the previous version of the application.]
Application – B: Partnership intervention/ small-scale project – DANISH DISABILITY FUND (Jan 2017)
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3. WHAT CHANGE WILL THE PROJECT ACHIEVE AND HOW? (suggested
length 6-8 pages)
[The purpose of Section 3 is primarily to explain the project’s objectives in terms of the positive
change which the project sets out to achieve for specific target groups, as well as the specific
methods/approaches to be used. The assessment of the application will place emphasis on the
project design being realistic, and on a clear consistency between the change that you aim to bring
about and the approaches and methods that you intend to use.]
3.a Change which the project aims to bring about (max. ½ page)
[Describe briefly and concisely which positive change the project will seek to bring about for the
target group within the given project period and budgetary framework. The change must be
explained as a concrete future situation compared with the situation before the project. Be as precise
as possible.
This narrative description of the change pursued by the project is supplemented in question 3.c by
more specific objectives and indicators. ]
3.b Target groups– among whom will you achieve change? (1-2 pages)
[Describe which groups the project is targeted at. Focus first and foremost on the primary target
group, which the project will specifically target: both rights-holders (the group of persons with
disabilities), who will be involved in the project and benefit directly from the change achieved, as
well as the duty-bearers, who will play an important and direct role in bringing about the desired
change.
Be as specific as possible, and distinguish between target groups for different aspects of the
project, e.g.:

If the project encompasses organisational development, who in the organisation will be targeted
(which structures/positions within the partner organisation)?

If the project includes strategic service delivery or empowerment, which rights holders do they
then target (expected number of persons, breakdown by gender, age, geographical distribution
and /or other relevant background characteristics), and which duty bearers are involved?

If the project entails advocacy or more general awareness-raising efforts, at whom will it be
targeted (which duty-bearers, communities, population groups)?]
3.c Objectives and success criteria (1 page)
[We encourage you to use a log frame (LFA matrix) when determining your objectives and success
criteria (for help and inspiration, see DPOD’s guide “Planning for Change”, on DPOD’s website.
Have you chosen to attach a log frame or a similar type of results framework?
Application – B: Partnership intervention/ small-scale project – DANISH DISABILITY FUND (Jan 2017)
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Yes
No
[If not, please set out here:


The primary objectives of the project.
Success criteria/indicators.
Explain how you can measure and verify whether you achieve the results planned for. What are your
qualitative and/or quantitative indicators or success criteria, which you can use to measure and
verify the extent to which you reach the projected results?]
3.d Strategy (suggested length: 3-4 pages)
[The strategy describes the overall approach to the project and how it is to be implemented. It must
set out the following:

Which types of interventions will you focus on (e.g. organisational development, strategic
service deliveries, advocacy, etc.)?

Which approaches (methods and activity types) will the project make use of within the various
areas of intervention? (If you use DPOD’s log frame template, please also fill in sheet 2 indicating
the types of activities that you plan to carry out.)

Coherence – explain how this project might possibly interact with what other actors are doing
within the same field of work.

An implementation plan which gives a rough idea of which phases or main components the
project is divided into, their sequence and when roughly they expect to take place.]
3.e Risks
[Risks are potential internal or external hindrances that may jeopardise or complicate the project.
Describe:
 The main internal and external factors that might prevent the project from reaching its
objectives or delay implementation significantly.
 Your plan for how to take these factors into account in project implementation.]
3.f Monitoring, documentation and learning – how to ensure learning in the project
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Danish Disability Fund
[The purpose of monitoring is partly to keep an eye on whether implementation is advancing as
planned, partly to follow on a continuous basis whether the project is achieving the results and
changes for which it was designed. It does not have to be a grandiose M&E scheme, but it is
important to develop some good, simple tools that provide systematic and relevant information on
the project’s results and to identify some natural milestones along the way, where you and the
partner will assess the project’s momentum and possibly make adjustments.

What is your plan for monitoring? How and how often will you follow up the project and collect
information on its results? Who will be responsible? And how should the information be utilised?

Have you planned an internal (or external) mid-term review or evaluation towards the end of
the project or some other type of learning exercise with the partner(s) regarding the project?
How is this to be carried out, and what do you expect to learn from it?

How will you ensure that important experiences and results are utilised?
o How will experiences and results be documented? Who will be responsible for documentation
and sharing of experiences/results in the course of the project?
o How will decisions be taken regarding any adjustments in the project caused by new insights
and/or changes in the context?
o Who will be responsible for subsequently utilising and sharing experiences and results,
feeding them into the design of new projects and partner relations?]
3.g Information work
[Please answer:
 How do you intend to share information and/or tell the Danish organisations own members
about the project and the changes it brings about (e.g. travel articles in your magazine, a
blog, website photos, etc.)?]
[In addition to that, have you considered sharing your experiences and results more widely?
Since it is an important part of Danish development aid to inform about development cooperation
and create interest among people in Denmark, it is possible to apply for an amount equivalent to
2% of project costs (items 1-7 in the budget) for information work. The target group may be the
member organisations’ own constituencies or the Danish public in general.
If you apply for funding of information work, the following data must be provided:
 What is the purpose of the information work?
 Which groups will be targeted by the information?
 Which methods, media and activities will be used (radio, website, brochure, theatre or the
like)?
 Who will be responsible for preparing and carrying out the information work?]
3.h Setup – division of roles and responsibilities between partners
[Describe how you will divide tasks and responsibilities in connection with project implementation,
including:

Division of responsibilities between the Danish organisation(s), the South partner(s) and any
Application – B: Partnership intervention/ small-scale project – DANISH DISABILITY FUND (Jan 2017)
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Danish Disability Fund



other stakeholders.
Division of powers and responsibilities within the South partner or local stakeholders. Have
special persons or committees been appointed to take responsibility for the intervention?
Responsibilities for implementation within the Danish organisation.
Project management. Set out whether there will be a joint steering committee, a hired project
manager or the like. Attach the Terms of Reference.]
3.i The budget explained
[Briefly describe:
 The prioritisation of your budget items and its justification. The purpose is to explain the
consistency between the strategy (set out above) and the budget.]
Does the budget include spending on the Danish organisation’s man-hours dedicated to activityspecific assistance?
Yes
No
[If yes, briefly describe the tasks to be performed and justify this (see current rules in DPOD’s
“Guide to the preparation of budgets for the Danish Disability Fund” (in Danish) on DPOD’s
website).]
4. WHAT ARE THE PROSPECTS AFTER THE PROJECT?
[The purpose of Section 4 is to ensure that the project forms part of a forward-looking strategy,
and to integrate sustainability into the design in order to maximise the possibility of maintaining
changes also after the project has run its course.]
4.a How to ensure sustainability
[Answer this:
 To what extent are the project’s results and positive changes expected to be maintained or
carried on after completion of the project?
 How has your design of the project sought to promote financial sustainability including cost
efficiency?]
4.b New phases and future cooperation
[Set out the Danish organisations thoughts about the cooperation going forward after this project:
 How does this project fit into a more long-term strategy for cooperation with the South partner?
 If the Danish organisation has not made up its mind as to whether it will continue, then when and
how will it decide this?]
Application – B: Partnership intervention/ small-scale project – DANISH DISABILITY FUND (Jan 2017)
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3. Budget Summary
Here a summary of the main budget items should be provided.
A detailed budget with notes must be submitted in the Annex C:‘B-E Budget format’, in which tabs
1-4 must all be filled in. In case you are applying for disability compensation, this must be set out in
a separate tab in the budget format.
See also DPOD’s “Guide to the preparation of budgets for the Danish Disability Fund” (in Danish).
Main budget items:
Full amount
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Financing plan
Of this, from the
Of this, from
Disability Fund
other sources
Activities
Investments
Expatriate staff
Local staff
Local administration
Danish project monitoring
Evaluation
Information in Denmark (max. 2% of 1-7)
Total project expenses (budget line1-8)
Budget margin (min. 6% and max. 10% of 9)
Disability compensation
Auditing in Denmark
Subtotal (Budget line 9-12)
Administration in Denmark (max. 7% of 13)
Total (Budget line 13+14)
Note: Exchange rate used for the budget: ________________
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4. Cros-cutting issues
Please fill in the information on cross-cutting issues against an assessment of what share of the
budget for this application is allocated in pursuit of each priority. In the fields entitled “weight”, you
indicate the percentage that each cross-cutting issue takes up in the total budget. These figures
should merely be based on an estimate, and not on exact calculations.
Please note that the total allocations may well exceed 100%, as specific initiatives may address
several cross-cutting issues simultaneously, so that funds allocated in favour of women’s
conditions may also contribute to, say, environmental improvements.
Even though Denmark gives priority to these issues being integrated into development work, it
must be stressed that this exercise is not about reporting as high percentage weights as possible.
For instance, you may write 0%, if it is not clearly documented that specific costs are incurred by
promoting the priority in question in the activities.
Cross-cutting issues addressed by the project applied for as percentages of budget
spending
Gender
Weight (%)
%
Environment
Good governance and
human rights
Weight (%)
%
Weight (%)
%
HIV/AIDS
Weight (%)
%
Reproductive, maternal,
neonatal and child
health (RMNCH)
Weight (%)
%
Key words for cross-cutting issues:
Gender:
 Equal rights (political, civil, economic and social rights, including sexual and reproductive as
well as cultural rights) for women and men.
 Equal access to and control over resources for women and men.
 Equal opportunities to obtain political and economic influence for women and men.
Environment:
 Sustainable agriculture/organic farming.
 Nature conservation.
 Integrated water resource management.
 Sustainable energy.
 Cleaner technology.
 Sustainable urban development.
 Drinking water supply.
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Good governance and human rights:
 Transparent and responsible management of human, economic and financial resources.
 For the purposes of just and sustainable development.
 In a political and institutional environment which upholds human rights, democratic
principles and rule of law.
HIV/AIDS:
 Prevention of infection.
 Treatment of AIDS and of “opportunistic infections” (OI).
 Care for people living with HIV/AIDS (PLWHA).
 Orphans and other children left vulnerable as a result of HIV/AIDS.
 Coordination and harmonisation of HIV/AIDS programmes at the national level.
 Fighting stigma, denial and discrimination.
 Links between gender equality, sexual and reproductive health and rights, and HIV/AIDS
programmes.
Reproductive, maternal, neonatal and child health (RMNCH):
 Support for the health of pregnant women, newborn and children, including activities that
promote sexual and reproductive health and rights.
 Family planning, including increased access to contraception, access to safe abortion and
to post-abortion treatment.
 Prevention of diseases of infants and children, such as acute respiratory tract infection and
diarrhoea.
 Support for the development of health systems.
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5. Annexes
i.
OBLIGATORY ANNEXES
A. Updated ‘Partner Profile’ (for the South partner(s))
B. Possibly an LFA
C. Budget format
ii.
SUPPLEMENTARY ANNEXES
Examples of supplementary annexes could be reports or analyses that directly substantiate the
objectives and rationale of your intervention. Only attach annexes that are of crucial importance
to understanding or assessing the project.
Annex no.
D.
E.
etc.
Annex title:
Please note:

All annexes should be submitted by email along with the application

All annexes should be submitted in a format that allows for easy photocopying (i.e. no
magazines, books or newspaper cuttings, but A4-sized copies of relevant excerpts thereof).

Annex A. ‘Partner Profile’ must be filled in and signed by the South partner(s). You are
welcome to submit it in a photocopied/scanned version. If this annex is written in Spanish or
French by the partner(s), a translation into Danish or English must be attached. (But only
English in the case of applications for more than DKK 5 million.)

In addition to the aforementioned annexes, all member organisations engaged in
development cooperation and applying for funding from the Danish Disability Fund must
submit the following documents by email to DPOD once a year:
o
o
o
o
Statutes
Annual report
Audited annual accounts of the organisation
Updated ‘Development Profile’ (U-landsprofil)
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