Septic permitting
Notify
applicant that
application is
incomplete &
track for
expiration
No
Application,
plans, etc. and
fee received
EHS reviews
application/
plans
Submission
complete?
Yes
Yes
Need test
holes?
No
Soil OK?
Contact
supervisor/
coordinator
Yes
No
No
Soil OK after
review?
Eval
group/soil
testing can
OK soil?
Activate eval
group/soil
testing
Yes
No
Deny permit
Yes
Yes
Proposed
plan OK?
No
No
Need help?
Inform
applicant of
issues
No
New plans
submitted?
No
Need help?
Track
application for
expiration
Yes
Yes
Yes
Issue permit
Track permit
for renewal
Contact
supervisor/
coordinator
Yes
Plan OK after
review?
No
Activate
eval group
Eval group
can issue?
Yes
No
Deny permit
Maintain files
for DEQ
audit/use
Septic inspection
Document
deficiencies on
inspection
report, as built,
photos, etc
Contact client
and discuss
issues and ways
to correct
Written
notification of
no pass
Wait for new
inspection request
No
Perform
inspection
Inspection pass?
Yes
Inspection request
EHS can inspect?
No
Yes
Can another EHS
inspect?
No
Installer self
inspect w/
approval from
coordinator
Refer to
another EHS
Yes
Complete
inspection
report, as built,
photos, GPS
Contact client
and sign
inspection card
if needed
Scan/file
documents
Subdivision approvals
file all notes,
plats, etc
Return to
applicant with
explanation
Denial letter
No
No
No
Application
complete?
Yes
Sign final plat,
record
approval on
application
File/scan
Yes
Applicant
agrees to
make
changes?
No
Yes
Need help?
Contact
supervisor/
coordinator
Ok after
review?
Yes
Application,
plat, fee, etc
Discuss issues
with applicant
Yes
File with other
subdivision files
No
Request for
pre-conference
City
subdivision?
Yes
Can
approve?
No
Pre-conference
Application,
checklist,
preliminary
plat, fee, etc
Application
complete?
No
Return to
applicant with
explanation
Yes
Need
test
holes?*
Attend P&Z
hearings/
meetings as
necessary
Approval letter
Create subdivision
file
Final plat
approved
by county
Final plat
is
correct?
No
Return to
applicant with
explanation
Yes
Denial letter
Yes
No
No
Yes
No
Discuss issues
with applicant
* Test holes will be required in virtually all cases.
Sign final plat,
copy to
subdivision file
No
file all notes,
plats, etc
Test holes
OK?
Yes
Applicant
agrees to
make
changes?
No
Yes
Need help?
Contact
supervisor/
coordinator
Ok after
review?
Yes
New Food Estab
Begin compliance
process
Yes
Plan review?
Yes
CSR/EHS receives
application/fee/etc
Plan review fee
paid?
Yes
receipt
Yes
Plan review
OK?
Preopen
inspection
requested/
scheduled/
performed
Inspection
report
Yes
No
No
EHS need
to contact
applicant?
Approval letter
File
application/plan
review/letter
and wait for
request to
inspect
No
EHS contacts
applicant
No
Follow up
inspection
scheduled
No
Permit
fee paid?
Compliance
actions?
Inspection
passed?
Yes
No
Inspection
report
Yes
Receipt/permit
to client
Yes
Preopen
inspection?
No
Opening
inspection
scheduled
No
Inspection
report
Yes
Yes
Preopen
inspection
requested/
scheduled/
performed
Inspection
passed?
Inspection
report
Inspection
report
Follow-up
inspection?
No
VCR
No
VCR
returned?
No
Yes
Violations
corrected?
Yes
Inspection
scheduled for 1
year
Document
corrections
Existing food inspection
Inspection
report
Next inspection
scheduled
Yes
Perform
inspection
Inspection pass?
Document
corrections
Yes
No
Inspection per
schedule
EHS can inspect?
Inspection
report
Yes
Follow-up
inspection?
VCR
returned?
VCR
No
Yes
Yes
No
No
Refer to
supervisor/coordinator
for reassignment
Follow up
inspection
scheduled
No
Inspection
passed?
Yes
Inspection
report
No
Compliance
actions?
Yes
Begin compliance
process
Violations
corrected?
No
Daycare inspection
Inform
IdahoSTARS of
no pass
Inform
IdahoSTARS of
no contact
Inspection
report
EHS logs contact
attempts
No
No
EHS can contact
provider?
Yes
Yes
Provider schedules
inspection?
No
Yes
No
Inspection passed?
Assign to
EHS
Inspection can
pass with
corrective
actions?
No
Yes
Yes
Yes
Inspection
report
Inspection referral
Need water
sample?
No
Follow-up
inspection?
No
Inspection
report &
VCR
Yes
Take water
sample(s)
to lab
Yes
Inform
IdahoSTARS of
passed inspection
Schedule
follow-up
inspection
EHS can inspect?
No
Inform
IdahoSTARS of
passed inspection
Water sample
results OK?
Refer to
supervisor/coordinator
for reassignment
No
No
Yes
Document
results
No
Additional
issues?
Yes
Inspection passed?
VCR returned
within
timeframe?
Yes
P&Z letter
File letter, copy of
stamped plans, etc
Arrange time to
visit site
Perform site
visit
Document
findings (as
built, photos,
soil info, GPS,
etc)
Approval letter
(copy to
applicant),
stamp plans
Yes
Request received
and fee collected
Site visit
required?
Yes
Can approve
request?
No
No
Begin septic
permitting
process
Yes
Septic permit
needed?
No
Discuss issues
and potential
resolutions with
applicant
Yes
Applicant
modifies
request/
provides needed
info, etc?
No
Disapproval
letter, do not
stamp plans
Copy of
disapproval to
applicant
Plans review
Yes
Discuss issues
and potential
resolutions with
applicant
No
Request received
and fee collected
Checklist &
plans
Review
checklist &
plans
Can approve
request?
Yes
Approval letter
(original to
applicant)
File letter, checklist,
plans, etc
Applicant
modifies
request/
provides needed
info, etc?
Disapproval
letter
No
Copy of
disapproval to
applicant
Pumper truck inspections
Yes
Discuss issues
with client
Send list to DEQ
yearly, update
list as needed
Client fixes
issues and
wishes to reinspect?
No
Inspection
report
No
Yearly
inspection
needed
Schedule
inspection
Inspection
passed?
Yes
Inspection
report
Send list to DEQ
yearly, update
list as needed
File inspection, etc
Complaint investigations (general process assuming some level of jurisdiction)
Phone call,
letter, etc
Complaint
confirmed?/
grounds for
inspection?
No
Document
findings
File findings, etc
Document
findings
No
Yes
Complaint
recieved
Complaint
report/
documentation
Get complaint
info to EHS
who will
investigate
Yes
Onsite
inspection
needed?
Yes
Document
agreement
(preferably via
email from PIC,
signed consent
order, etc)
No
Any other
issues noted?
Yes
Yes
No
Perform
inspection
Discuss with
PIC, property
owner, etc
No
Inspection
report,
photos, etc
Complaint
confirmed?
Issues
corrected?
Follow up
as agreed
Yes
PIC agrees to
corrections,
timeframe,
etc?
Yes
New
agreement
can be
reached?
No
Begin applicable
enforcement
procedure, contact
supervisor/coordinator
No
consultations
Begin
collections
procedure
No
Request
received
EHS makes
arrangements/
appointment as
necessary and
informs
applicant of fee
EHS performs
service,
documents
findings, and
records time
spent including
travel & report
writing time
Report
finished
and filed
Bill to client
Fee paid?
Yes
Report to client
Site evaluations
Report is
permanent
record
No
Request
received &
fee paid
EHS makes
arrangements/
appointment as
necessary
EHS performs
service,
documents
findings
Record
findings,
photos,
GPS, etc
Report
to client
& file
Client applies
for permit
within 1 year?
Yes
Begin septic
permitting process
Mortgage surveys
Yes
No
Is 3rd visit?
(or greater)
Yes
Additional
fee paid?
Yes
Record
results, file
lab report
EHS
informs
client &
discusses
options
No
Client will
pay?
No
Yes
Client
requests
resample?
Finalize &
sign report,
file copy
No
No
Request
received &
fee paid
EHS makes
arrangements/
appointment as
necessary
EHS performs
service,
documents
findings
Record
findings,
photos,
GPS, etc
Sample
to lab
Absent?
Yes
Report to person
indicated on
application
Client
requests
results
released as is?
Yes
No
Finalize &
sign report,
file copy
Have 3
months past
since initial
inspection?
Report to person
indicated on
application
No
Yes
No
Client can be
contacted?
Yes
Wait for
client to
contact
EHS