WELCOME TO M.P.A.
2013/2014
Making the difference between
good music programs and
outstanding music programs
Agenda
MPA 101 - Presentation
 Various Position Reports/Announcements
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 DSF
 Concessions
 Financials
 Packet
Review
Directors Portion
 Keeping it moving….. So you will come
back 
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What is MPA?
You may be wondering, "What is the
Music Parents Association?" In a word
"You!" And a lot of like-minded supporters
like you who want to see our kids get the
best experience they can from being
involved in the Music programs offered at
DHS. We are parents of students
participating in band, color guard, choir,
and orchestra at STEM, Downingtown
East, and West High Schools
M.P.A. is also ?
A Business – Incorporated in PA
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It Generates Revenue
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Concessions
Fundraising
It has Expenses
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Program Support ( 10 Programs between East, West, STEM)
Operating Expenses
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It Has a Board
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Concessions
Insurances
All Volunteers
Non profit 501(c) 3 ( tax deductible )
What does this business do?
M.P.A Provides what DASD doesn’t
 Financial support to each program
Tuxes, Gowns, Cummerbunds
Instruments
Equipment
Equipment Repairs
 Supplemental staffing (Instructors)
 Senior Awards
 Choir Uniform – Cleaning
 Trip Funding for the financially in need
 Pays for Master classes
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How does it generate Revenue?
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Concession stands – Largest
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2013/14
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Last year:
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Continue or hosting of Mini/ Annual Events
Cougar Cabaret for East Choir
Guard Beef and Beer for the Winter Guard
Drumline Beef and Beer for the Indoor Drumline
Raffle for all and MPA
Drumline hosted a competition at West for the Indoor DL
Hosted Downingtown Classic – Drum and Bugle Corp competition
Not Student fundraisers
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Separate entity
Overview
Food or
Fundraisers
Directors Request
Generates
Cash
Many Reasons
Goes in Bank
We pay the bill
Who gets what and how?
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Budgets are based on last year’s cash
earned.
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We have $36,000 earned from 12/13
 That
is the money we use for 13/14
 What is earned in 13/14 will be used for
14/15
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This year we have extra cash
 Distribute
to each program by headcounts
Where do the funds go?
STEM
Orchestra,
1,500
STEM CHOIR,
1,500
East Band,
2,700
East Choir,
3,300
Indoor Guard,
1,200
East Orchestra,
2,000
Indoor
Drumline,
2,500
West
Orchestra,
2,000
East Drumline,
3,000
West Choir,
3,300
East Guard,
3,500
West Guard,
3,500
West Drumline,
3,000
West Band,
2,700
What if we don’t reach budgeted
revenue?
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Reduce Funding to programs
 Impacts
directors
 Impacts students
 Impacts DASD
 Our programs
 State
 Country
 Impacts
are known
our Hometowns
 Volunteering
 Event
Attendance
How you can become involved
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Work the Concessions…Please
Become a Board member
Assist with Fundraising efforts
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Ideas
Time
Share your connections…. Who do you know
Share your talents…. Web design
We are 700 families strong
Attend meetings …. Follow online
Follow the website – www.dhsmpa.org
Stay informed
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www.DHSMPA.org
 Master
Calendar
 Director Moodle Link (coming this fall)
 Current Events
 I-Volunteer Sign up
 Music Notes
 Monthly trivia – Win Candy
Open Board Positions
Current
MPA
Vice
President
Webpage
WEST
STEM
X
X
Secretary
Fund
Development
EAST
X
X
Open Board Positions
June 2014
MPA
President
Vice
President
Secretary
EAST
WEST
x
x
X
X
STEM
2013/14 – A year of continuing new
and changing old
Weekly updates to website
 Job Descriptions for spring elections
 Post Volunteer handbook
 Post by-laws
 Using the WebPages to provide forms
 Continue emails looking for help
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 MPAConcessions
– ( Concessions Help )
 MPAVolunteers – (General Help )
A little more info
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Packet Information
Concessions
 DSF
 Financial Reporting
 Roadies
 Sewing
 Car Washing
 Chaperones
 Events Planning
 Concerts
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In Closing
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It Doesn’t matter
 What
music program
 Which school East, West, STEM
We are a MUSIC family
We support the programs the district
doesn’t
 We are always there for each other
 We are proud to be sharing this special
time with and for our children
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