Fifth Tuna Data Workshop (TDW-5)
18-22 April 2011, Noumea, New Caledonia
SESSION 2
Review of Recommendations from TDW-4
Oceanic Fisheries Programme (OFP)
Secretariat of the Pacific Community (SPC)
Review of TDW-4 Recommendations
1. With respect to the legal aspects of data provision, the following were
recommended:
a. SPC and FFA collaborate to consider the development of a set of legal
guidelines (including reference to best-practice laws) that could be used by
member countries for review of their various legal documents/mechanisms (i.e.
access agreements, licence conditions, regulations, etc). The set of legal
guidelines should cover all types of data collection (i.e. logsheets, unloadings,
licence data, port sampling data, observer data, etc), based on the obligations
and requirements at both the regional and national level, in particular the
obligations for reporting non-target species catch.
b. Member countries examine their legislation on data collection to see if it is
legally enforceable, including associated fines;
c. Member countries should enforce legislation on data collection to ensure
accurate and timely data is provided from all vessels operating within their
waters.
d. Upon examination of legislation on data collection, Member countries should
make requests to FFA Secretariat where assistance is required. Please note
where assistance to undertake an overall legislative review has been requested,
this will include data collection legislation.
To be discussed under TDW-5 Agenda Item 8
Review of TDW-4 Recommendations
2. SPC should consider implementing the following updates to
TUFMAN:
a.
Consider specifying a module to reconcile VDS, VMS and
Logsheet data
b. WCPFC Reporting feature
c. Mapping by company and dates
d. More enhanced features to reporting
e. More in-country training …
Most of the minor requests satisfied with the release of
v6 TUFMAN
See Agenda Item 7.1.1
See Agenda Item 9.2 for VMS/Logsheet Reconciliation
Review of TDW-4 Recommendations
3. In regards to scanning,
a. Member countries should endeavour to task the scanning
responsibility to specific staff(s) and to set up scheduled
scanning and data transfer times.
b. SPC will install the latest version of SLOPs as soon as possible
in member country offices in order to improve the quality of
scans.
See TDW-5 Agenda Item 7.5
• Member countries will be asked to briefly describe their
scanning issues
• SPC will provide an update on the status of scanning
software
Review of TDW-4 Recommendations
4. With respect to observer data management, the following were
recommended:
a. SPC will review the need for dedicated scanners in the offices of
member countries with a high volume of observer data. It was noted
that other equipment, such as tools to remove and reinstate the
bindings on observer workbook, undertaken during the scanning
process, may also be required.
b.
It was noted that the provision of scanned, raw ROP observer data
was a member country obligation to the WCPFC, so Member
countries should endeavour to scan and provide observer data to SPC
(as WCPFC data service provider) as regular as possible.
ACTION TAKEN
•
SPC has provided support for purchasing scanners (three) in the past
year and will continue to review the need for scanning equipment incountry
•
After initial difficulties, most Member countries are now regularly
scanning and submitting observer data to SPC
Review of TDW-4 Recommendations
5. With respect to the draft Port Sampling Audit workbook, SPC was
recommended to undertake the following work:
a. Consider restructuring the workbook to better cater for the
individual tasks to be undertaken by the auditor, for example,
separate the areas where (i) each interview conducts with each key
staff member in the port sampling programme, (ii) instances where the
auditor reviews/analyses data collected/recorded, (iii) instances when
the auditor observes operations, etc.
CURRENT STATUS
•
No progress at this stage
•
The Fisheries Data Audit officer commenced work in December 2010
and will be involved in this work over the coming years in conjunction
with the Fisheries Monitoring Supervisor.
Review of TDW-4 Recommendations
5. With respect to the draft Port Sampling Audit workbook, SPC was
recommended to undertake the following work:
……
b. It was noted that the work of an independent auditor may be viewed
negatively by the country where the audit will take place, so the
workbook and future manual needs a section to clearly indicate the
approach that the auditor needs to adopt when introducing the need
for the audit. In particular, there is a need for diplomacy, placing the
country at ease, stressing that the purpose of the audit is to improve
data quality and that the usual outcome is where to target future
training/re-training. It should also be noted that the audit report is
of a confidential nature.
CURRENT STATUS
•
No progress at this stage
•
The Fisheries Data Audit officer commenced work in December 2010
and will be involved in this work over the coming years in conjunction
with the Fisheries Monitoring Supervisor.
Review of TDW-4 Recommendations
6. With respect to implementing the new DCC data collection forms, the
following were recommended:
a. SPC will prepare an information sheet that lists what needs to be done
to implement new Longline logsheet, including the reasons for its
establishment and associated obligations;
b. SPC will prepare formal guidelines for the collection of data and
monitoring of unloadings/transshipment and provide to member
countries;
c. SPC, FFA and Member countries will consider developing a
mechanism to facilitate the provision of unloadings data for national
fleets that unload in foreign countries;
d. SPC will work with PNG/NFA to produce a document for other TDW
participants describing approach taken by PNG/NFA in working with
industry to warn them of their obligations before they infringe with
respect to data provision
CURRENT STATUS
•
•
•
Little progress at this stage
Focus on observer work has been priority in past year
Four new positions at SPC should result in work being directed to
these areas over coming year