DC3B/3529
Defence Clothing
Uniform ClothingTeam
1 YEAR FIXED QUANTITY
CONTRACT
DC3B/3529
Scottish Regalia Stockings
REDACTED INFORMATION – PERSONAL INFORMATION
DC3B/3529
SCHEDULE OF TERMS AND CONDITIONS OF THE CONTRACT (INDEX) DC3B/3529
DEFFORM 110 – SCHEDULE OF REQUIREMENTS (SOR)
ANNEX A to Defform 110 SOR
ANNEX B to Defform 110 SOR – Government Buying Standards (GBS) (Minimum Level)
SCHEDULE 1 - CONDITIONS OF CONTRACT
1.
GENERAL CONDITIONS
SPECIAL CONDITIONS
2.
QUALITY ASSURANCE
3.
PRICE
4.
SPECIFICATION
5.
EC METRICATION
6.
MARKING
7.
COMMERCIAL PACKAGING
8.
DELIVERY
9.
MOD FORM 640
10.
MINIMUM AGE
11.
PUBLICITY AND PUBLIC RELATIONS
12.
GOVERNMENT BUYING STANDARDS FOR TEXTILES
DEFFORM 68 - Supply of Data for Hazardous Articles, Materials and Substances – This needs to be completed and
returned with the acceptance of the contract.
ANNEXES
ANNEX A – DEFFORM 522A
ANNEX B - TIMBER AND WOOD-CONTAINING PRODUCTS SUPPLIED
ANNEX C - PALLETISATION
APPENDIX
DEFFORM 111
DC3B/3529
Ministry of Defence
Defence Clothing Team
Conditions of Contract
1.
General Conditions of Contract
The following DEFCONs shall apply :
DEFCON 5 (Edn 07/99)
-
MOD Form 640- Advice and Inspection Note
DEFCON 68 (Edn 05/11)
-
Supply of Data for Hazardous Articles, Materials and Substances.
Note: See attached DEFFORM 68
DEFCON 129 (Edn 07/08)
-
Packaging (For Articles Other Than Ammunition and Explosives)
DEFCON 501 (Edn 04/04)
-
Definitions and Interpretations
DEFCON 502 (Edn 06/08)
-
Specifications
DEFCON 503 (Edn 07/05)
-
Amendments to Contract
DEFCON 507 (Edn 10/98)
-
Delivery
DEFCON 509 (Edn 09/97)
-
Recovery of Sums Due
DEFCON 513 (Edn 06/10)
-
Value Added Tax
DEFCON 515 (Edn 10/04)
-
Bankruptcy and Insolvency
DEFCON 516 (Edn 06/04)
-
Racial Discrimination
DEFCON 518 (Edn 09/97)
-
Transfer
DEFCON 520 (Edn 07/11)
-
Corrupt Gifts and Payments of Commission
DEFCON 521 (Edn 10/04)
-
Sub-Contracting to Supported Employment Enterprises
DEFCON 522 (Edn 07/99)
-
Payment Note: See DEFFORM 522A at Annex A
DEFCON 523 (Edn 03/99)
-
Payment of Bills Using the Bankers Automated Clearing Service
(BACS) System
DEFCON 524 (Edn 10/98)
-
Rejection
DEFCON 525 (Edn 10/98)
-
Acceptance
DEFCON 526 (Edn 08/02)
-
Notices
DEFCON 527 (Edn 09/97)
-
Waiver
DEFCON 528 (Edn 10/04)
-
Overseas Expenditure and Import Licences
DEFCON 529 (Edn 09/97)
-
Law (English)
DEFCON 530 (Edn 07/04)
-
Dispute Resolution (English Law)
DC3B/3529
DEFCON 531 (Edn 05/05)
-
Disclosure of Information
DEFCON 532A (Edn 06/10
-
Protection of Personal Data (Where Personal Data is not being
processed on behalf of the Authority)
DEFCON 534 (Edn 06/97)
-
Prompt Payment (Subcontracts)
DEFCON 537 (Edn 06/02)
-
Rights of Third Parties
DEFCON 538 (Edn 06/02)
-
Severability
DEFCON 566 (Edn 02/11)
-
Change of Control of Contractor.
DEFCON 602B (Edn 12/06)
-
Quality Assurance (without Deliverable Quality Plan)
DEFCON 612 (Edn 10/98)
-
Loss of or Damage to the Articles
DEFCON 614 (Edn 09/03)
-
Default
DEFCON 621B (Edn 10/04)
-
Transport (If The Contractor Is Responsible For Transport)
DEFCON 624 (Edn 04/10)
-
Use of Asbestos in Arms, Munitions or War Materials
DEFCON 627 (Edn 12/10)
-
Requirement for a Certificate of Conformity
DEFCON 632 (Edn 02/07)
-
Third Party Intellectual Property – Rights and Restrictions
DEFCON 644 (Edn 10/98)
-
Marking of Articles
Interim DEFCON 691 (Edn 08/02) -
Timber and Wood-Containing Products Supplied under the Contract –
See DEFFORM 691A at Annex B
DC3B/3529
Special Conditions of Contract
These Special Conditions of Contract will take precedence over any General Condition of Contract (DEFCON) called up in
the Contract.
2.
Quality Assurance
a)
Conditions.
In addition to the General Conditions of the Contract, the following Quality Assurance requirements shall
apply;
i
DEF STAN 05-61 (Part 1, Issue 5) - Quality Assurance Procedural Requirements.
ii
AQAP 2130 - NATO Quality Assurance Requirements for Inspection and Tests.
b) Quality Control of Materiel Used by the Contractor
3
i.
For the purpose of testing samples of materiel to be used in the Contract, the Contractor shall
use only Laboratories accredited for the required test to either: ISO/IEC 17025 by the United
Kingdom Accreditation Scheme (UKAS) (or an equivalent body recognised by UKAS
Multilateral Mutual Recognition Agreement).
ii.
Samples of materiel used by the Contractor may be called for by the Quality Assurance
Representative for verification at any time during the currency of the Contract.
Price
Unless otherwise stated in the Schedule of Requirements, the firm price (i.e not subject to variation) shall be the price
of the Articles packaged in accordance with the terms of the Contract. Prices shall be net, after allowing for all cash
and trade discounts
4
Specification
Any reference in the Specification(s) for the Article(s) required or in any other document which forms part of the
Contract, to the provisions of DEFCON 112B, shall be taken to refer to the Conditions of the Contract.
5
EC Metrication
All imperial units of measurement included in the technical documentation (specifications, drawings and subsidiary
specifications and standards etc.) for the Articles required under the Contract are to be converted to metric units in
accordance with the requirements of BS 350. The resulting metric units are to be regarded as the primary unit of
measurement and the imperial units retained as a supplementary indication.
6
Marking
In addition to the requirements specified elsewhere in the Contract, the manufacturers attention is drawn to the need
for all labels to include the following detail;
Item Name.
NATO Stock No.
Size.
Contract No.
DC3B/3529
7
Commercial Packaging
a) The Articles to be supplied under the Contract shall be packaged in accordance with the Commercial Packaging
standards detailed in DEFCON 129 amended/ amplified as follows;
(i) All goods shall be supplied in a consignment pack (outer pack) consisting of a double wall corrugated
carton. These consignment packs must be durable enough to withstand transportation and handling and arrive in
'reasonable' condition at DSDA.
(ii) PPQ packs, overpacks and consignment packs are to be filled to capacity to provide further protection
against their collapse when palletised. Voids shall be filled with appropriate packaging materiel.
(iii)
The maximum weight per PPQ pack, overpack or consignment pack is not to exceed 23 kg.
(iv) In addition to the labelling requirement within Defcon 129, each consignment pack shall in addition carry
a label detailing the following information;
(v)
A.
F640 number
B.
Delivery Address
C.
Packer's confirmation stamp
Labels shall be positioned centrally on each consignment pack such that the carton can be opened for
examination without damage to the labels
(vi)
The consignment pack that contains the consignment documentation is to be clearly marked
'Documentation Here'
Palletisation
b)
All goods shall be delivered to the consignee in accordance with the Palletisation requirement detailed at Annex
C to the Contract.
8
Delivery
a)
The Articles shall be delivered in accordance with the delivery programme in Table 3 of DEFCON110, the
Schedule of Requirements.
b)
Ex-works Freight Within the UK
i)
The Contractor shall arrange for collection by the Authority by submitting electronically a freight
collection request form. Details of the procedure to be followed together with the appropriate forms and
registration details are available at www.freightcollection.com.
ii)
If any difficulties are experienced the Contractor is to contact the DSDA DOCS Helpdesk on
01869 256052
9 MOD Form 640
Green and Brown copies of MOD Forms 640 are to be sent to REDACTED INFORMATION – PERSONAL
INFORMATION. The Contractor shall ensure that the required price details for each item invoiced are included on the
Brown copy of the MOD Form 640. The Contractor shall also ensure that the Consignee details reflect the delivery
address and that the Red copy is packed with the goods. On completion of the Contract, the Contractor shall send a copy of
the final Advice and Inspection Note (MOD Form 640) to the Quality Assurance Representative detailed at Box 2 of
DEFFORM 111, the Appendix to the Contract. Enquiries regarding payments should be made to Accounts Payable
REDACTED INFORMATION – PERSONAL INFORMATION
.
DC3B/3529
10 Minimum Age
No person under the age of 14, or the legal minimum, if higher, shall be employed or otherwise used by the Contractor
in any way to meet the requirements of the Contract. In addition a Clause similar to this must be included in all subcontracts relating to the Contract. The Contractor should take all reasonable steps to ensure that his sub-contractors
comply with this condition.
11 Publicity and Public Relations
Neither the Contractor nor any appointed agent or sub-contractor shall advertise or publicly announce that work is
being undertaken for the Authority, without prior written consent of the Authority.
The responsibility for communicating with representatives of the general and technical press, radio, television and
other communication media on all matters pertaining to the contract is borne by the Authority.
The Contractor shall not communicate on these matters with any communication media representatives unless
specifically granted permission to do so, in writing, by the Authority. Information deriving from the Contract relating
to the Ministry of Defence may not be communicated to a third party without specified permission to do so, in writing
from the Authority.
12
Government Buying Standards For Textiles
a.
The Contractor shall ensure that any products or services supplied under the contract comply with the relevant
Government Buying Standards (GBS) for the product/service. The GBS for textiles is outlined in Annex C to
Schedule 2: Schedule of Requirements.
b.
Where the relevant GBS conflicts with the specification for a product/service then the contractor shall, prior to
delivering the product/service, inform the Authority’s commercial officer named at Box 1 of the Appendix to
contract of the precise area of conflict and the effect on the product/service specification that adherence to the
GBS would entail. The Authority will consider whether the item specification or the GBS should take precedence
and inform the contractor accordingly. The contractor shall deliver the product/service in accordance with the
Authority’s instructions.
c.
The Contractor shall demonstrate compliance with the GBS with the provision of an appropriate EU ecolabel (or
equivalent) or other documentary evidence e.g. test report from a recognized body or technical dossier from the
original manufacturer.
DC3B/3529
Annex A to DC3B/3529
DEFFORM 522A
(Edn 9/99)
Ministry of Defence
RELEVANT FORM DETAILS FOR DEFCON 522 PAYMENT CONDITION
This form must be completed and attached to each contract containing
DEFCON 522.
Contract Number
DC3B/3529
Line item plus further description if
necessary
Relevant Form
Representative of the Authority
ALL
MOD Form 640
Payment Control
DEFFORM 691A
Edn 08/02
Annex B to
DC3B/3529
Ministry of Defence
Timber and Wood-Containing Products Supplied under the Contract :–
Data Requirements
CONTRACT No. DC3B/3529
The following information is provided in respect of Clause 4 of DEFCON 691:
Value (as delivered to the
Authority) of timber with
independently verified evidence
of sustainability
Value (as delivered to the
Authority) of timber with
evidence of sustainability but no
independent verification
Value (as delivered to the
Authority) of timber without
evidence of sustainability
Total value of timber delivered
to the Authority under the
Contract