Project Control Group Meeting Agenda
Meeting Details
Project:
Project Name
Meeting Date:
Day Date Month Year
Time:
00:00am/pm
Venue:
Location
Meeting No:
PCG – 1
Next Meeting:
Day Date Month Year
1.
Attendance/Apologies
2.
Minutes of the last PCG Meeting
3.
Business Arising
4.
Contractor Report (Post construction only)
4.1. Site Meeting Report - Summary of matters arising
4.2. Site Safety Report
4.3. Project Status and Program
4.3.1.
Progress to date
4.3.2.
Rate of work actual v planned
4.3.3.
Current delays/Extension of Time
4.3.4.
Expected completion
4.4. Administration and claim status
4.4.1.
Payment claims
4.4.2.
Variation claims
4.4.3.
Potential claims/claims in dispute
4.4.4.
Instructions/correspondence/approvals
4.4.5.
Workforce Participation and Skills Development Reporting
4.4.6.
Industry Participation Policy Reporting
4.4.7.
Environmental Management Plan/Waste Management Plan/Quality Plan
4.5. Management Issues
5.
4.5.1.
Site issues
4.5.2.
Existing issues of risk
4.5.3.
Potential issues of risk
Lead Professional Service Contractor Report
Document1
Updated October 2016
Project Control Group Meeting Agenda
5.1. Project Report
6.
5.1.1.
Progress
5.1.2.
Status of Required Completion Documents
5.1.3.
Risk issues
5.1.4.
Contractors submissions i.e. selections/drawings/certificates
5.1.5.
Change requests
5.1.6.
Variations/Contract Memorandums/RFI
5.1.7.
Contract management issues
5.1.8.
Other
Discipline Professional Service Contractors Reports
6.1. Project Report
7.
6.1.1.
Progress
6.1.2.
Risk issues
6.1.3.
Contractors submissions i.e. selections/drawings/certificates
6.1.4.
Change requests
6.1.5.
Variations/Contract Memorandums/RFI
6.1.6.
Contract management issues
6.1.7.
Other
Cost Manager Report
7.1. Financial report
7.1.1.
Committed cost
7.1.2.
Forecast cost to complete
7.1.3.
Cash flow – actual vs planned
7.1.4.
Payment claims
7.1.5.
Variations accepted
8.
Lead Agency Report
9.
End User Report
9.1. Local issues
9.2. Site management
9.3. Procurement issues
10.
DPTI Project Risk Manager Report
10.1. Program and budget summary
10.2. Risk management plan
10.3. Design/construction adviser issues
10.4. Approvals/communications/relationships management
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Project Control Group Meeting Agenda
11.
Other Business
12.
Next Meeting
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