DYNAMIC
CONTENT MANAGEMENT
for
Centriworks Lunch and Learn
we have
HEADQUARTERS IN
TEXAS & FINLAND
we have customers of
ALL SIZES
IN 100+ COUNTRIES
customers & INDUSTRIES
ELECTRONICS
SOFTWARE
MEDIA
we have
CUSTOMERS IN
MANY
INDUSTRIES
MANUFACTURING
HEALTHCARE
PHARMACEUTICAL
ACCOUNTING
PROPERTY MGMT
AEC
GOVERNMENT
MARKETING/PR
recognition AND AWARDS
MAGIC QUADRANT FOR ENTERPRISE
CONTENT MANAGEMENT
2012, 2013, 2014, 2015
FORRESTER RESEARCH ECM WAVE
2013/2014/2015 (Leader in 2015)
TREND-SETTING PRODUCT OF
THE YEAR
2012
100 GLOBAL FINALIST
2010
CONTENT MANAGEMENT FOR
KNOWLEDGE WORKERS VENDOR
LANDSCAPE REPORT- ”MARKET PILLAR”
DELOITTE TECHNOLOGY FAST 500 EMEA
- FINALIST 2010, 2011 & 2013
MAGIC QUADRANT FOR ENTERPRISE
CONTENT MANAGEMENT
2012, 2013, 2014
LEADERS
ABILITY TO EXECUTE
CHALLENGERS
'14
'12
'13
NICHE PLAYERS
VISIONARIES
COMPLETENESS OF VISION
competitive info - TOPTENREVIEWS
http://enterprise-content-management-systemreview.toptenreviews.com/
WHO WE ARE
WE HELP BUSINESSES MANAGE INFORMATION
•
•
•
•
Broad ECM platform
Excel in Quality and Compliance
Strong channel support
Exceeding 50% YOY growth
FIND, SHARE, AND SECURE
DOCUMENTS AND INFORMATION
QUICKLY AND EASILY
OUR SOLUTIONS
TO THE ECM DILEMMA
A TRULY
HIGH
SIMPLE
USER
ADOPTION
INTERFACE
CRM
IT TASKS
ERP
make stuff better.
ALL OF YOUR
CONTROL
INFORMATION
IS
CONNECTED
GIVES
DMS
BACK
TO
USERS
DYNAMIC
CONTENT MANAGEMENT
ORGANIZED BY
WHAT
WHERE
SOMETHING IS
IT'S BEEN STORED
VS
DOCUMENT TYPE
CUSTOMER
DATE
PERMISSIONS
It's as simple as an
iPhone
Playlist
Genre
Artist
Album
Gartner Magic Quadrant for ECM 2012/2013/2014/2015
Strengths
Metadata-driven architecture
Folderless
Navigation, Permissions, Replication
Workflow - notifications/assignments
Windows Explorer/Office integration
M: Drive
M-Files buttons inside Word/Excel/Outlook/PPT
On-premise and cloud
Full multitenant, public cloud offering (Cloud Vault)
Run natively on Windows Azure
DYNAMIC
CONTENT MANAGEMENT
organized by
WHAT
SOMETHING IS
not
WHERE
IT'S BEEN STORED
DOCUMENT TYPE
CUSTOMER
DATE
PERMISSIONS
Technology is built around an easy to use and very flexible metadata model
Several strong vertical use-cases in quality management and contract management
the problem
?
WITH FOLDER STRUCTURES
Hearing Aid Proposal 2013
for A&A Consulting
Prepared by Andy
WHERE IS THE BEST PLACE TO SAVE THE DOCUMENT?
why
MANAGE CONTENT?
CHAOTIC NETWORK FOLDERS
•
Employees use up to 20% of their time searching
for documents - costs $10K/employee/year
DUPLICATE FILES
•
•
50% of all docs in the shared drive are copies
Lost docs cost up to $700 misfiled docs cost $125
EMAIL ATTACHMENTS
•
•
Sales has no access to emails in Accounting
Archive emails and attachments with metadata
PAPER DOCS
•
•
Digitize incoming paper docs and import archives
Hot Folders and Zonal Scanning for Metadata Capture + Workflow
DATABASES
•
Connect to 3rd party systems (ERP,CRM, etc) to retrieve data to support
metadata requirements (Customer, Project, Vendor etc)
BUSINESS PROCESSES
•
•
Implement Workflows across the business to improve efficiencies
Support Quality Initiatives (ISO, FDA, SOX, HIPPA) with QMS
savingDOCUMENTS TO M-FILES
SAVE TO THE M: DRIVE
FILL OUT PROPERTIES
DOCUMENT TYPE
DATE
CUSTOMER
PROJECT
ENJOY THE BENEFITS
LIGHTNING FAST SEARCH
•
Contents or Metadata
ONE, ALWAYS UP-TO-DATE DOCUMENT
•
Every change creates a new version
OFFLINE AVAILABILITY
•
Single document or any View (group of documents)
DYNAMIC VIEWS
•
Saved Searches using Filters on Metadata Properties
Automatic Workflow
• DYNAMIC VIEWS
VIEW YOUR DOCUMENTS AND DATA
ANY WAY YOU WANT TO
• ACCESS TO DOCUMENTS RESEMBLES
TRADITIONAL FOLDER DIRECTORIES
• Easy to use
• DEFINE VIEWS BASED ON DOCUMENT
PROPERTIES
• One document can be found several ways
• VIEWS ARE CENTRALLY MANAGED
• ANYONE CAN CREATE VIEWS SPECIFIC
TO THEM
TRADITIONAL FOLDER PITFALLS:
Files only have one location
Multiple copies of files may be in different locations
why M-FILES
?
METADATA-DRIVEN (WHAT VS. WHERE)
•
Only 100% metadata based product currently available
FLEXIBLE DEPLOYMENT: CLOUD, ON-PREMISE, HYBRID
•
Use your infrastructure or use ours reducing your IT expenditures
SIMPLE, YET HIGHLY CONFIGURABLE ECM
•
•
No programming required, full functionality out of the box
Short implementations, usually 3-5 days including training
INSTANTLY FAMILIAR (INTEGRATED IN TO WINDOWS)
•
•
M Drive - drag/drop or File Save As
M-Files function buttons inside MS Office Products
INTEGRATES WELL WITH OTHER SOFTWARE
•
MS DCRM, Salesforce.com, MS GP, ConnectWise, AccountMate and more
ACCESSIBILITY ON EVERY DEVICE
•
•
•
Windows Client
Web Client
Mobile Client - Smart phones, Tablets
the best OF BOTH WORLDS
Documentum
OpenText
Hyland
Windows Folders
Box, Dropbox
• Perceived as "easy,"
but lack key ECM features
• Low cost
Complete feature set
Easy to use and deploy
Uniquely differentiated
• Lots of
Features
• Complicated
• Expensive
the BOTTOM LINE!
x ORGANIZE EVERYTHING BY WHAT IT IS
FIND WHAT YOU'RE LOOKING FOR
IMPROVE SECURITY
SHARE & COLLABORATE
STAY COMPLIANT
BEST VALUE AND QUICKEST RETURN?
M-FILES DMS/QMS
Questions & Answers
We are on the web and on social media
www.centriworks.com
LINKED IN https://www.linkedin.com/company/centriworks
TWITTER https://twitter.com/centriworks
GOOGLE+ https://plus.google.com/+Centriworks-USA
Email Us
[email protected]
[email protected]
Call us
865-524-1124