Lytham St. Annes Technology
and Performing Arts College
Parents, Teachers and Friends Association
Meeting, 07.05.15
Minutes
1.Members Present
Rachel Hinchliffe,Debbie Fox, Sandra Madden, Alison Dunn, Jo Allitt, Carol Horridge, Claire
Sutcliffe, Amanda Wiseman, Sarah Davies, Deborah Blore, Diane Hammond, Karen Shepherd,
Chris Challenger, Alison Murphy, Sally Windsor, Andrew Moxham, Jenny Hartley, Helen Cass,
Sarah Owen, Robert Owen, Mandy Palmer, Peter Jackson, Liz Nunez, Andrea Menzies.
Apologies
Michelle Riley, Jo Kember, Lesley Dobson, Jo Millar, Adele Tate, Julie Thornton.
2. Minutes
The minutes of the previous meeting were accepted as a true and accurate record.
3. Finances
Andy reported that finances were looking fairly healthy at the moment with £3,000 in the account.
A cheque was written for the PE department, however, for £1,000 to match the fund raising that
they have done recently as per the PTFA’s agreement.
4.300 club
The winners for this month 300 club draw are:
60 – Anne Swindlehurst
71 – Joanne Cain
126 – Phil Wood
5.Fundraising
Potential second Stringers shopping event in November: Debbie reported that she had contacted the
lady at Stringers who organises this; however, she is on holiday currently and will not be back for a
further 2 weeks. Debbie will follow this up.
ACTION: Debbie to speak to Andrea
Shop to Drop – Alison Dunn from the subcommittee reported that all was going well with the
organisation of this event and that the main focus was to sell tickets. She asked that everyone
present take some tickets away and sell these and bring the money back for the next meeting on the
4th June. It is imperative that we sell at least 80 tickets to ensure the event will take place. Tickets
have been priced at £5, there will be a licensed bar and raffle prizes were generously given by the
group to use on the evening. It was explained to the group that teenagers are welcome but that they
cannot be counted in the minimum 80 ticket sales.
ACTION: Jo Kember to apply for license. Debbie to send out email to parents advising them of
evening and update website.
ACTION: All members to try and sell at least 3 – 4 tickets before next meeting.
Summer Ball- Ball subcommittee advised that all was going well with the organisation of the ball,
nearly all the tables have now been sold and a lot of high end auction prizes are to be available,
such as tickets for Neil Diamond concert, Lytham Proms, and a family zoo pass for the year. It was
brought to the attention of the group that advertising space is available for the brochure on the night
at £200 per page and £100 for half a page. Sarah advised that a wine list will be available for people
to pre order their wine.
Rag bag – Debbie advised that the bin had recently been emptied again and we had received another
cheque for £32. The bin is almost ready for its third empty in a short space of time. It was generally
felt that this scheme was successful and that it was important to ensure that regular reminders are
sent out to keep the donations coming in.
6.Updates
Catering Van – Mr Wood informed the group that a photo had been taken that day of the van with
representatives from the PTFA, the catering team and Holly from year 8 who designed the logo.
Debbie reported that the new aprons with the PTFA logo stitched on were being worn by all
catering staff in the van and that they looked great. An article was being prepared for the website
and would be in the local paper also.
Email newsletter – Sandra and Debbie reported that a newsletter had been prepared and forwarded
to Ian Richardson, who would get the letter into the appropriate format and that it would be sent out
to all parents as soon as possible.
ACTION: Sandra to follow this up with Ian to ensure that this is delivered as soon as possible.
PE presentation – Mr Wood informed the group that the PE department had now raised an
impressive £1600 and that we could now give our donation to the department. Debbie volunteered
to present the cheque for this.
ACTION: Debbie to liaise with Sarah (Mr Wood’s secretary) re a convenient date.
Shopping link – Mr Wood confirmed that there is mention of the shopping link on the school
website, as had previously been discussed, it was felt however, that many parents would not
necessarily be aware of this and that a reminder would be beneficial. This should be put in the next
newsletter.
ACTION: Debbie to put this in next newsletter
Lighting – This is ongoing and currently Sarah is looking to liaise to get someone from a
professional group to come into school to give an idea as to what would be required in the way of
equipment and a quotation to supply this. Ongoing.
ACTION: Sarah Owen to report back to group as progress made
7. Refreshments
Sally advised the group that refreshments would be required for the music concert interval next
term and that she would liaise with Mr Holt over this.
8. Head Teacher’s Forum
Library Development plans - Mr Wood advised that a group had been put together to look at the
development of this project and that it was felt that it would be most useful to have a liaise/contact
point from the PTFA committee that the Library group could keep updated on plans and get input
from them etc. as things develop. Kindly Robert volunteered for this role and it was generally
agreed to be a good idea.
ACTION: Robert to contact Library group and keep PTFA updated.
9. Any Other Business
AGM - Rachel advised the group that the next meeting would be the AGM and that election to the
committee positions would take place. Rachel advised the group that she would not be standing for
chairperson again next year as her daughter was now moving on. Debbie advised that she would
willingly continue in her role as secretary if the group were happy for her to do so, however, if
someone else would like to stand for Secretary she would be more than happy to step aside also.
Andy advised that he would stand again, but that this would most probably be his last year as
Treasurer and therefore, it would be ideal if someone would like to shadow him for the forthcoming
year in readiness to take over next year. Rachel asked for the group to consider if they would like to
stand for election and to let Debbie know accordingly before the next meeting.
Table Tennis Tables – A discussion as to the possible funding of the table tennis tables was raised
again and an idea was put forward to allocate funds for this from the Rag Bag collection and the
monthly raffle. Peter asked was there any reason that we could not just buy the tables now whilst
there were still funds in the bank. After some discussion this was accepted and Debbie agreed to go
back to Andrea Boyle, who requested the tables initially, and ask her to reaffirm the price of the
tables.
ACTION: Debbie to liaise with Andrea and get back to the group.
Aprons – Sarah Owen had originally suggested the wearing of PTFA logo tabards when serving
refreshments at school. This had been superseded by the Catering Van aprons; however, it was
generally felt that this was still a good idea and that we should pursue this.
ACTION: Sarah to get quote for a couple of logo embossed tabards.
Music concert – At the last music concert the groups had organised a Tombola for the music
department to raise funds and it was felt that this would be a good idea to repeat.
ACTION: Robert/Sarah to contact Mr Holt re organising this again.
Fun Run – Robert put forward the idea of other fund raising events, a fun run being amongst them,
to consider for the next academic year. This can be a very lucrative event and quite popular with all
ages. It was generally felt to be a good idea and that it should be put onto the Agenda for discussion
to be held early next year with the influx of new parents.
The meeting closed at 21.00
Date of next meeting
Thursday 4th June