Standard Documents
Communicating Information
Documents and Publications
This icon indicates the slide contains activities created in Flash. These activities are not editable.
For more detailed instructions, see the Getting Started presentation.
1 of 24
© Boardworks Ltd 2003
We still communicate through a
large amount of printed
documents.
How many documents can you think of?
2 of 24
© Boardworks Ltd 2003
That’s the way we are
What type of document are these?
Letters
3 of 24
© Boardworks Ltd 2003
What type of document are these?
Magazines
4 of 24
© Boardworks Ltd 2003
What type of document are these?
Newspapers
5 of 24
© Boardworks Ltd 2003
What type of document are these?
Bills
6 of 24
© Boardworks Ltd 2003
What type of document are these?
Tickets
7 of 24
© Boardworks Ltd 2003
What type of document are these?
Business cards
8 of 24
© Boardworks Ltd 2003
Most documents:
are set out in a certain way
contain certain things
are used for a particular purpose.
9 of 24
© Boardworks Ltd 2003
Guess from a distance
Look at the following documents and see if you can guess
what type of documents they are by how they look.
What type of document is this?
Letter
A way of formal and
informal communication
10 of 24
© Boardworks Ltd 2003
Look at the following documents and see if you can guess
what type of documents they are by how they look.
What type of document is this?
Bill
A document to inform
people that they owe you
money
11 of 24
© Boardworks Ltd 2003
Look at the following documents and see if you can guess
what type of documents they are by how they look.
What type of document is this?
Business card
A document to introduce
yourself to people
12 of 24
© Boardworks Ltd 2003
Look at the following documents and see if you can guess
what type of documents they are by how they look.
What type of document is this?
Poster
A large form of advertising
13 of 24
© Boardworks Ltd 2003
Look at the following documents and see if you can guess
what type of documents they are by how they look.
What type of document is this?
Menu
A document explaining
what types of food and
drink are sold
14 of 24
© Boardworks Ltd 2003
Recognize my style?
In most documents there are
certain things that have to be
there.
For example, in a letter:
address
date
salutation.
These are usually also in a
particular place.
15 of 24
© Boardworks Ltd 2003
Complete the labelling of the letter below by moving the
bottom four labels to their correct positions.
16 of 24
© Boardworks Ltd 2003
Complete the labelling of the bill below by moving the
bottom four labels to their correct positions.
17 of 24
© Boardworks Ltd 2003
Complete the labelling of the business card below by
moving the bottom four labels to their correct positions.
18 of 24
© Boardworks Ltd 2003
Complete the labelling of the poster below by moving the
four labels on the left-hand side to their correct positions.
19 of 24
© Boardworks Ltd 2003
Remember me
When companies design
their documents they
choose what and where
things go. For example:
what logo to choose
and where to place it
the company address
and contact details
what font (type of
writing) to use
what size and colour
font.
20 of 24
© Boardworks Ltd 2003
Imagine you have started working for a company.
How will you remember where the parts of a
letter go?
How do all the other employees know?
They use a:
template
21 of 24
© Boardworks Ltd 2003
When you were young a template helped you draw the
duck or dog.
In maths, a template helps you draw the correct
shapes.
A template enabled you to draw the shapes time and
time again.
22 of 24
© Boardworks Ltd 2003
When using
documents, you can
create a template to
help you to complete
the document
correctly, time after
time.
23 of 24
© Boardworks Ltd 2003
Summary
There are many types of documents in everyday use.
Particular documents come in a particular format (shape,
size, content).
Templates are use to ensure consistency (everything
remains the same).
What can I
remember?
24 of 24
© Boardworks Ltd 2003