Project name
Component offer (component)
Project Name – Component offer
Tips for completing templates
–
Every section of the template should be addressed. If the section is not relevant to the
project, use ‘not applicable to this project’. This enables the project manager to tailor
the documentation to the needs of the project, while ensuring the knowledge areas of
project management have been addressed.
–
While deleting the guidance box streamlines the appearance of the document it is also
useful to save a version with all guidance intact. This allows you to review the guidance
again if any changes are required to the document, following review by other parties.
–
Information can be presented in table form.
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This document should be managed in accordance with the Department of Transport and
Main Roads Recordkeeping Policy.
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It could be useful to refer to a completed component offer as an example of how to
complete this document.
–
Templates should be completed in a language that is:
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clear and easy to understand
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pleasant to read
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well-punctuated and grammatically correct.
To delete this guidance text box, double mouse click in the left margin and then press delete.
Project Name
Component offer (component)
Department of Transport and Main Roads
Component OnQ template
Page 2 of 12
Project Name – Component offer
Document control sheet
Action statement
Date
Name
Position
Action required
Due date
(Review/Endorse/Approve)
Version history
Version no.
Date
Changed by
dd/mm/yyyy
Prepared by:
Title:
Branch/District:
Division/Region:
Location:
Version no:
Version date:
Statu;s
DMS ref. no:
File/Doc no:
Nature of amendment
Initial draft.
Name
Job title
Branch/District
Division/Region
Floor, street, city
0.1
dd mmmm yyyy
Initial Draft / Consultation Draft / Approved Document / Minor Revision / Major Revision
DMS reference number
File number/document number
Contact for enquiries and proposed changes
If you have any questions regarding this document or if you have a suggestion for
improvements, please contact:
Project manager: Insert Project Manager's name here
Phone:
Insert phone number here
Department of Transport and Main Roads
Component OnQ template
Page 3 of 12
Project Name – Component offer
Component offer approval
In signing this approval:

I agree that the document meets the standard required for the component offer.
Overall project manager
Name
Position
Signature
Date
Component sponsor
Name
Position
Signature
The following officer has endorsed this document.
Date
Name
Position
Signature
Date
Add further names as required
Department of Transport and Main Roads
Component OnQ template
Page 4 of 12
Project Name – Component offer
Contents
Executive summary .................................................................................................. 6
1
Introduction .................................................................................................. 7
1.1
Purpose of this document .............................................................................. 7
2
Overall project .............................................................................................. 7
2.1
Project name and description ........................................................................ 7
2.2
Project customer ............................................................................................ 7
2.3
Project sponsor .............................................................................................. 7
2.4
Project manager............................................................................................. 8
2.5
Objectives ...................................................................................................... 8
2.6
Scope............................................................................................................. 8
3
Component project ...................................................................................... 9
3.1
Project purpose .............................................................................................. 9
3.1.1
Background and current situation ............................................................................ 9
3.2
Objectives ...................................................................................................... 9
3.3
Scope of project ............................................................................................. 9
3.3.1
3.3.2
3.3.3
3.3.4
3.3.5
3.3.6
In scope ................................................................................................................... 9
Out of scope ...........................................................................................................10
Related projects ......................................................................................................10
Constraints .............................................................................................................10
Urgency ..................................................................................................................10
Assumptions ...........................................................................................................10
3.4
Risks ............................................................................................................ 11
4
Approach to delivery of agreed ................................................................ 11
4.1
Possible approaches.................................................................................... 11
4.2
Proposed approach...................................................................................... 11
5
Deliverables ................................................................................................ 11
6
Areas or business units affected.............................................................. 11
7
Impact on operation................................................................................... 12
8
Relationship to other projects .................................................................. 12
9
Cost forecast .............................................................................................. 12
10
Key dates and resources .......................................................................... 12
Department of Transport and Main Roads
Component OnQ template
Page 5 of 12
Project Name – Component offer
Executive summary
–
The executive summary is mandatory.
–
Outline the strengths and weaknesses of the options considered and summarise key
justification for the recommended option.
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Type here
Department of Transport and Main Roads
Component OnQ template
Page 6 of 12
Project Name – Component offer
1
Introduction
1.1
Purpose of this document
Type here
2
Overall project
2.1
Project name and description
Enter the name and description of the overall project.
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Type here
2.2
Project customer
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Accountable for ensuring the stated benefit(s) of the project to the business have been
measured and achieved.
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Enter the name of the project customer.
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Insert name
2.3
Project sponsor
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Accountable for representing the organisation that is delivering the project.
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Enter the name of the project sponsor.
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Insert name
Department of Transport and Main Roads
Component OnQ template
Page 7 of 12
Project Name – Component offer
2.4
Project manager
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Appointed by the project sponsor to manage the project (and responsible for preparing
this document).
–
Enter the name of the project manager.
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Insert name
2.5
Objectives
A statement of what the overall project is expected to achieve including potential benefits
based upon the current state of knowledge and understanding.
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Type here
2.6
Scope
Statement of what is in and out of scope for the overall project.
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Type here
Department of Transport and Main Roads
Component OnQ template
Page 8 of 12
Project Name – Component offer
3
Component project
3.1 Project purpose
3.1.1
Background and current situation
–
Provide a brief history to bring the reader up to speed on the subject matter of the
component project including a brief history.
–
Describe here the current situation and the problems along with their associated
impacts on internal and external stakeholders.
–
This section should describe the history of the component project. It should include
details of:
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who initiated the component project and how it was initiated
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identify the impact of problems or issues over time
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describe any other initiatives carried out previously to address related issues.
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Type here
3.2 Objectives
A statement of what the component project is expected to achieve including potential benefits
based upon the current state of knowledge and understanding.
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Type here
3.3 Scope of project
3.3.1
In scope
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This defines the component project boundaries.
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The scope outlined in any previous document should be confirmed here or updated as
necessary.
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List all items that are included in the scope of the component project.
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Department of Transport and Main Roads
Component OnQ template
Page 9 of 12
Project Name – Component offer
3.3.2
Out of scope
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List identified items that will not be delivered as part of this component project.
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This is most important as it specifies items that will not be undertaken as part of the
component project.
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This assists in managing or avoiding scope creep.
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The importance of individual out of scope items should be mentioned.
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Such items may pose significant risks to the project if they are not done at all by others.
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This may create risks for the project that need to be recognised and managed.
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3.3.3
Related projects
List any related projects or proposals affecting this component of the project (whether past,
current or planned) and their relationship to this component. Such projects may pose
significant risks to the project if they are not done at all by others or not completed in time.
This may create risks for the project that need to be recognised and managed.
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Type here
3.3.4
Constraints
Restrictions that will limit the way the objective is to be achieved (describe anything that might
impact on the successful development or implementation of the component project). This may
include restrictions on budget or funding, political issues, limited resources to work on the
overall project, timing constraints or constraints on the implementation of the outcomes of the
project.
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Type here
3.3.5
Urgency
Identify the urgency of the component project stating reasons.
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Type here
3.3.6
Assumptions
List all assumptions made in producing this document.
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Type here
Department of Transport and Main Roads
Component OnQ template
Page 10 of 12
Project Name – Component offer
3.4 Risks
Identify the risks associated with the component project development and implementation.
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Type here
4
Approach to delivery of agreed
4.1 Possible approaches
Describe the alternative approaches considered as part of preparing the offer. Provide a
justification for the proposed approach.
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Type here
4.2 Proposed approach
Describe the proposed approach.
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Type here
5
Deliverables
Identify component project deliverables.
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Type here
6
Areas or business units affected
Identify other business units affected by the development and implementation of this
component. Outline the expected impacts.
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Type here
Department of Transport and Main Roads
Component OnQ template
Page 11 of 12
Project Name – Component offer
7
Impact on operation
Identify the ongoing impact on the operational areas after the projects completion (for
example maintenance requirements).
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Type here
8
Relationship to other projects
Describe the relationship to any other known projects that affect this component project.
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Type here
9
Cost forecast
Provide a detailed cost forecast for the component project. This should be broken down in a
work breakdown structure consistent with the overall project manager’s requirements.
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Type here
10
Key dates and resources
Provide a detailed breakdown of component activities showing start dates, end dates,
resources and resource quantities for the component project. This should be broken down in
a work breakdown structure consistent with the overall project manager’s requirements.
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Type here
When all information has been put into this document and the guidance text boxes have been
deleted, it will be necessary to reformat the document. To update the table of contents:
–
right click mouse in the table of content, ‘click update fields’
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click on ‘update entire table’, then click ‘ok’. (This will update the table of
contents to show the new page numbers).
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Department of Transport and Main Roads
Component OnQ template
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