BEAP PROJECT PLAN
BASE ID
BASE NAME
LOCATION & STATE
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TABLE OF CONTENTS
INTRODUCTION
Background
References
Purpose and scope of plan
SCOPE OF SERVICES
Extent of Condition Capacity Compliance Assessment
Responsibilities of BEAP Team at Base Level
Deliverables
Scheduling & Programming
Risk Management
HEALTH SAFETY & ENVIRONMENT
Health Safety
Environment
MANAGEMENT & CONTROL OF INFORMATION
Introduction
Protocols
Defence Restricted Network (DRN) Access
Data / Source Register
Information Transmittal
Requests for Information Register
PROJECT CLOSURE
Appendices
Appendix A Project Schedule for Site (Gantt Chart)
Appendix B Stakeholder Register
Appendix C Safe Work Method Statement (SWMS)
Appendix D Engineering Services Data Source Register
Appendix E Document Transmittal
Appendix F Request for Information (RFI) Register
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INTRODUCTION
Background
1.
Introduce the Project Plan
2.
Introduce the Commonwealth Representatives
3.
Introduce Consultant’s project management team
References
4.
State the primary references use for development of this plan. Typically

RFP Brief

Consultant’s DCAP

DEQMS process
Purpose and scope of this plan
5.
Describe the purpose and scope of this project plan.
6.
Describe the document hierarchy and revision control procedures.
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SCOPE OF SERVICES
Extent of the BEAP (Current Condition, Capacity & Compliance Assessments)
7.
Confirm the range of infrastructure engineering services which must be assessed at
each base
8.
Describe the extent of each infrastructure service to be assessed in the project.
9.
Describe the geographic extent applying to the project
Responsibilities of Consultant’s Team at Base Level
10.
Describe the responsibilities of the Consultant’s Team Members as applicable to
the site.
11.
In addition, as an overriding responsibility, all team members are to comply with
References A & B. Reference A (the Brief) has primacy over any perceived ambiguity
between these three references.
Table 1 – Consultant’s Team Responsibilities
Team Member(s)
Responsibilities
Project
Management
Team:

Describe each team members Key Responsibilities
Base Site Lead

Describe each team members Key Responsibilities
Technical
Assessment Team

Describe each team members Key Responsibilities
Deliverables
12.
Describe the deliverables and associated coordinating information
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Table 2 – Deliverables applicable to Base
Activity
Milestone
/ Deliverables
Coordinating Details
1. Investigation 
and Analysis
Describe each Deliverable for Phase 1 of 
the project
Input Key Dates
2. Physical
Investigations

Describe each Deliverable for Phase 2 of 
the project
Input Key Dates
3. Consolidation
of CCC
reports/Final
Report



CCC Reports:
Value For Money (VFM) Review.
Support PgM team as required.
Input Key Dates
Scheduling & Programming
13.
Nominate the milestone dates and other coordinating information are provided in
the Schedule in Appendix A.
Risk Management
14.
Describe how the consultant will provide proactive risk management throughout
the BEA program; with risk analysis, reporting and mitigation activities targeting the
following:
a.
Project Risk Management. Risks to the BEAP project will be recorded in a
central Risk Register, and managed as an ongoing key responsibility of the
Consultant’s Project Management team. Base stakeholders may obtain a copy
and review the Program Risk Register at any given time through liaison with
the Commonwealth Representative.
b.
Base Infrastructure Risks Reporting. Risks associated with each
engineering infrastructure type at each base will be identified and analysed by
AC Consultant as an important consultancy deliverable. Risks will be
considered in each of the categories typically identified by DSG’s PRT tool
(i.e. including capability, financial, environmental, OH&S, and reputation).
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These risks will be reported on at each of the three milestones, including an
initial assessment at the desktop study milestone, with greater resolution
following the physical investigations and subsequently consolidation
milestones. Base stakeholders will be provided a copy of the risk reports on
each infrastructure type in the consultancy reports associated with each
milestone.
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HEALTH, SAFETY & ENVIRONMENT
Health and safety
15.
Describe how Health and Safety will be managed during the project.
16.
The following general activities are expected to be undertaken

Office-based, desktop studies

Travelling to site

Site-based inspections, including working in controlled/uncontrolled areas on site
17.
A review of potential hazardous activities as applicable to this project includes,
during the physical investigation phase:
18.

Working in confined spaces or underground

Working in the vicinity of construction equipment

Site investigations including geotechnical and survey

Site specific security, travel or health and safety risks

Potential exposure to heat/cold/hazardous materials/contaminants

<Note SEMP which will need to be prepared for Physical Investigations Phase>.
Describe the responsibility levels for managing Health & Safety at Project and Site
Levels. This includes any sub-contractors (which may be engaged).
19.
Includes full adherence to Base safety protocols, preparation of safety planning
documentation for the discovery & desktop phase in addition to the physical investigation
stage (to be completed during the desktop stage) and maintenance of Safe Work Method
Statements (SWMSs) appropriate to the activities being undertaken.
20.
Contamination
Environment
21.
Describe how Environmental matters will be managed. This is a minor activity
during the discovery & desktop phase but requires planning and adherence to protocols
for physical investigations.
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22.
Note responsibilities for preparing and complying with SEMP, in addition to noting
how the Base Environment Clearance Certificate will be obtained and managed.
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MANAGEMENT & CONTROL OF INFORMATION
Introduction
23.
Introduce managing and processing official information as a central activity within
the BEAP.
Protocols
24.
Describe how the consultant intends to maintain Defence strict protocols on
managing official information. For each situation

Defence Restricted Network (DRN) Access protocols

Data / Source Register

Information Transmittal

Requests for Information Register
PROJECT CLOSURE
25.
Describe the project close out process
APPENDIXES:
Appendix A
Project Schedule (Gantt Chart)
Appendix B
Stakeholder Register
Appendix C
Safe Work Method Statement (SWMS)
Appendix D
Engineering Services Data Source Register
Appendix E
Document Transmittal
Appendix F
Request for Information (RFI) Register
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