Illustrated Word 2016 | Module 5: SAM Project 1a
TopJobs Website
CREATE AND FORMAT TABLES
“Detailed Teaching Instructions” have been prepared for NGU students to enhance the
learning experience. Red, green (for MAC users), and italic text are additional details to
the SAM instruction documents designed to “teach” as you work. The italic and red
words are the words your instructor would likely speak while demonstrating the skill in a
classroom setting.
There is usually more than one way to complete a task. Your instructions will indicate
one method; however, you should never be afraid to experience with other shortcuts to
accomplish the same task. When in doubt, just google for answers!
PC users will find many additional commands and options from the dialog box launchers
that appear in the lower right corner of many ribbon groups. Click the button for a dialog
box to reveal additional choices.
MAC users should turn on Ribbon Group Names if you have not already done so. Move
the mouse pointer to the top left of the screen. Click Word/Preferences. Click View,
check “Show group titles.” Once you turn on group titles, the titles will appear across the
bottom of the ribbon and will remain until you turn them off again. The “Detailed
Teaching Instructions” will mention group names to make it easier for you to find
commands.
MAC users will find many additional commands and options from the Menu Bar that
appears across the top of the page when the mouse pointer is moved to that area. Move
the mouse pointer to the top left and watch for the menu bar to appear.
The SAM account is designed primarily for PC use; however, your instructor has included
details for use with MAC computers. Using a PC type keyboard and mouse will make
some steps easier and will allow you to use certain PC keyboard and mouse shortcuts. If
you have problems using a MAC for your SAM projects, you should use a PC on campus.
FOLLOW THE GETTING STARTED INSTRUCTIONS AND SAVE THE FILE BEFORE MOVING
FORWARD!
GETTING STARTED (Go to your SAM Account Activity List and select the link for this
project, click Start)

Open the file IL_WD16_5a_FirstLastName_1.docx, available for download
from the SAM website.
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Save the file as IL_WD16_5a_FirstLastName_2.docx by changing the “1” to
a “2”.
o
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If you do not see the .docx file extension in the Save As dialog box, do
not type it. The program will add the file extension for you automatically.
With the file IL_WD16_5a_FirstLastName_2.docx still open, ensure that
your first and last name is displayed in the footer.
Illustrated Word 2016 | Module 5: SAM Project 1a
PROJECT STEPS
1.
You are writing an article that will be available as a file to download from the
TopJobs website, and you need to update and format the tables in the
document. Start by sorting the “Personality types” table on page 1 as follows:
a.
Sort the table in ascending order by the contents of the “Type” column.
b.
Specify that the table has a header row so you do not include the header
row in the sort.
Instructor Explanation: You have seen tables in previous projects, and in this project
you will learn more about tables and their capabilities. A table is an area made up of
columns and rows. Tables make it easier to organize and display text and images.
Here’s how:
 On the first page, click in the Table under “Personality types” and click the table
selection button in the upper left corner
 On the Table Layout Ribbon, Data Group, click the Sort Button
 In the lower left of the dialogue box, select Header Row under “My list has”
 Click the drop-down arrow under “Sort by”
 Select Type, Ascending, OK
2.
Format the “Personality types” table as follows to add visual appeal:
a.
Apply the Grid Table 4 - Accent 1 style to the table.
b.
Remove the special formatting from the first column only.
Instructor Explanation: After you create a table, Microsoft Office Word offers you
many ways to format that table. If you decide to use Table Styles, you can format your
table all at once, and even see a preview of what your table will look like formatted in a
particular style before you actually apply the style.
Here’s how:
 Select the “Personality types” table by clicking the selection button found in the
upper left when you click in the table
 On the Table Design Ribbon, Table Styles Group, click the drop-down arrow in the
Styles Gallery
 Select Grid Table 4 – Accent 1
 On the Design Ribbon, Table Style Options Group, uncheck “First Column”
3.
In the “Fastest-growing occupations” table at the bottom of page 1 and
continuing on page 2, include information about another occupation by
inserting a new row below the “Emergency medical technician” row, which
appears on page 2, with the data shown in Table 1 below.
Here’s how:
 At the bottom of page 1, in the “Fastest-growing occupations” table, click in the
row with “Emergency medical technician”
 On the Layout Ribbon, Rows & Columns Group, click the Insert Below Button
 Type the information from the table below into the new row (Use the tab key to
move from cell to cell)
Illustrated Word 2016 | Module 5: SAM Project 1a
Table 1: New Row in Fastest-growing occupations Table
4.
To remove inaccurate information, delete the “Therapist assistant” row from the
“Fastest-growing occupations” table.
Here’s how:
 Click in the row that contains the text “Therapist assistant”
 On the Layout Ribbon, Rows & Columns Group, click the Delete Button
 Select “Delete Rows”
5.
To emphasize the header row and balance the contents across the page, format
the “Fastest-growing occupations” table as follows:
a.
Shade the header row using the Green, Accent 1, Lighter 80% shading
color (5th column, 2nd row of the Theme Colors palette).
b.
Distribute the columns in the entire table so that the column widths are
equal.
Here’s how:
 Move the mouse pointer to the left of the first row of the “Fastest-growing
occupations” table
 Click to select the row
 On the Design Ribbon, Table Styles Group, click the Shading Button
 Select Green, Accent 1, Lighter 80%
 Click in any cell in the table to deselect the row, but remain in the table
 On the Layout Ribbon, Cell Size Group, select Distribute Columns
6.
Resize the “Typical expenses” table on page 2 so each row has a height of
0.25", making the contents easier to read.
Here’s how:
 On page 2, click in the table under “Typical expenses” and click the table
selection button in the upper left corner
 On the Layout Ribbon, Table Group, click the Properties Button
 Click the Row tab
 Check “Specify Height”
 For the row height type: .25
 Set Row Height on Exactly
 Click OK
7.
Merge and split cells in the “Typical expenses” table as follows to organize its
contents:
Illustrated Word 2016 | Module 5: SAM Project 1a
a.
In column 1, merge the cells in rows 1–6.
b.
Split the last row into one row with three columns.
c.
Type Total: in the last row of column 2, then bold the “Total:” text.
Here’s how:
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8.
In the “Typical expenses” table, select rows 1-6 in the first column only
On the Layout Ribbon, Merge Group, click the Merge Cells Button
Click in the last row of the table
On the Layout Ribbon, Merge Group, click the Split Cells Button
Change the number of columns to 3, click OK
Click in the middle cell of the last row
Type: Total:
(Include the colon)
Select the word Total (Including the colon)
Use the keyboard shortcut Ctrl/B to bold (MAC users Command/B)
Format the “Typical expenses” table as follows to better suit its contents:
a.
Set the width of column 1 to 0.95", then set the width of column 3 to
1.0".
b.
Apply the Align Center alignment option to the contents of column 1.
c.
Apply the Align Center Right alignment option to the following cells:
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All of column 3
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Cell containing the “Preparation Subtotal:” text
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Cell containing the “On the Job Subtotal:” text
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Cell containing the “Total:” text
Here’s how:
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9.
Click in the 1st column of the “Typical expenses” table
On the Layout Ribbon, Cell Size Group, set the width to .95, press Enter
Click in column 3
On the Layout Ribbon, Cell Size Group, set the width to 1.0, press Enter
Position the mouse pointer at the top of column 1 until you see a black down
pointing arrow, click to select the column
On the Layout Ribbon, Alignment Group, select the Align Center Button
Position the mouse pointer at the top of column 3 until you see a black down
pointing arrow, click to select the column
On the Layout Ribbon, Alignment Group, select the Align Center Right Button
Repeat using the Align Center Right command in the cells that contain
“Preparation Subtotal:”, “On the Job subtotal:”, and “Total:”
Complete the “Typical expenses” table by adding fields with formulas as
follows:
a.
In the “Amount” column of the “Preparation Subtotal:” row, insert a field
with a formula that calculates the sum of the four Preparation expenses.
Illustrated Word 2016 | Module 5: SAM Project 1a
b.
In the “Amount” column of the “On the Job Subtotal:” row, insert a field
with the following formula to calculate the sum of the three On the Job
expenses:
=SUM(C7:C9)
c.
In the “Amount” column of the “Total:” row, insert a field with the
following formula to calculate the total expenses:
=C6+C10
d.
Because the Technology expense amount seems low, change the amount
from $750.00 to $1100.00. (Hint: Do not type the period following the
new amount.)
e.
Update the fields showing the “On the Job Subtotal:” and the “Total:” to
display the new amounts.
Instructor Explanation: You may be surprised to learn that you can use calculations in
a Word table! The Formula command is found on the Table Tools, Layout tab, in
the Data group. For many calculations, you would want to use Excel, however, there will
be times the convenience of have the capability in Word will be helpful.
Here’s how:
Click in the 3rd column, sixth row cell to the right of “Preparation Subtotal”
On the Layout Ribbon, Data Group, click the Formula Button
Allow the formula to “=SUM(ABOVE)” and click OK
Click in the cell to the right of “On the Job Subtotal”
On the Layout Ribbon, Data Group, click the Formula Button
Edit the formula to: =SUM(C7:C9)
Click OK
Click in the cell to the right of “Total”
On the Layout Ribbon, Data Group, click the Formula Button
Edit the formula to: =C6+C10
Click OK
Change the Technology amount from $750.00 to $1100.00
Press Enter
Right-click in the amount to the right of “On the Job Subtotal” and click Update
Field (MAC users Control/Click)
 Right-click in the amount to the right of “Total” and click Update Field (MAC users
Control/Click)
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10.
In the “Typical expenses” table, remove the right border from column 2 to
reduce clutter.
Here’s how:
 Position the mouse pointer at the top of column 2 until you see the black down
pointing arrow
 Click to select the column
 On the Design Ribbon, Borders Group, click the Borders Button
 Click Right Border to remove the border
Illustrated Word 2016 | Module 5: SAM Project 1a
11.
In the blank paragraph after the “Employment factors” heading, insert a table
with two columns and four rows, then enter the data shown in Table 2 below to
complete the document.
Here’s how:
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Click to position the insertion point in the blank line below “Employment factors”
On the Insert Ribbon, Tables Group, click the Table Button
Use the grid to create a table with 2 columns and 4 rows
Enter the data shown in Table 2
Table 2: Employment factors Table Data
Your document should look like the Final Figure on the following pages. Save your
changes, close the document, then exit Word. Follow the directions on the SAM website
to submit your completed project.
Illustrated Word 2016 | Module 5: SAM Project 1a
Final Steps
 Check and compare your completed document to the Final Figure at the end of
this document
 Save the document to update the changes you have made (If you saved and
named the document properly from the beginning instructions you can click the
Save Button – or – Ctrl/S or MAC users Command/S)
 Close the document
 From the SAM Project Start panel in the SAM account, browse to select the file
(If necessary, you can reopen the start panel by going back to the SAM Activity
List and selecting the project name)
 Verify the name of the file is exactly as shown to the left of the browse button
Occasionally the words “Copy of” will appear before the file name. If so, you will need to
rename the file and delete “Copy of” from the file name.
Select the file
Submit the project and verify the submission by the three green checkmarks
Close the “Assignment Submitted” panel
In the SAM account, go to the Gradebook, select your section, and locate the
submitted project to view the grade
 If your score was not 100%, go to Reports
 Locate the most recently submitted project and click to open the grade report
 Review the report for errors
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In some of your projects, the scoring has been disabled for tasks requiring specific
colors or themes. If you do not select the specified choice due to the choice being not
available on your system, the report will show that step in red. However, you will notice
to the right side that it is scoring 0 of 0 points. In those cases, the choice you made will
not count against you.
To make corrections and resubmit:
 For addition instruction and training, locate the most recently submitted
project under Reports and click the “Study Guide” button to the far right
 Review the training for instruction to correct any errors (Use the Remediation
column for textbook instruction, and the Training column for video training
 Make the corrections in the original document and Save the document
 Close the document
 Resubmit the project
You have three submissions for each project. The highest grade will be recorded in the
gradebook. After the due date or after three submissions, the project will no longer be
available in the SAM activity list. If you do not submit the project, your grade will be “0”
and will appear as soon as the due-date for the project has expired.
Reminder: Once you submit a project for the first time, use the “Study Guide” button in
the Reports section for instruction to learn the specific tasks you need to know. Use the
links in the “Remediation” column for textbook information, and the links in the
“Training” column for video demonstrations. After making the corrections and submitting
a second time, if you still have questions, write your instructor and explain your
questions. You should attempt to make the corrections on your second submission
BEFORE contacting your instructor.
Illustrated Word 2016 | Module 5: SAM Project 1a
Final Figure
Illustrated Word 2016 | Module 5: SAM Project 1a