Grant Writing
Workshop
Facilitator: Kate McIntosh
Wednesday 2nd September 2015
Expected outcomes
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Understanding the grants landscape
Grant writing process
How to develop statement of need
How to present your proposal & tell a story
Clarifying project deliverables and outcomes
Who to involve
Useful things to include in your application
Making friends with the grantmakers
Grant Landscape
Eligibility
• Incorporated Organisation
• DGR – Deductible Gift Recipient
• TCC – Tax Concession Charity
http://abr.business.gov.au/Index.aspx
The Grant Process
1. Read the grant information thoroughly!
• What are they looking for?
• What is their motivation?
The Grant Process
2. Bring people together
3. Determine roles & application process
• Who will do what by when…
4. Talk to the funding body
The Grant Process
5. Write grant – Come up with a catchy name!
6. Submit & sit tight – allow time for submission
Statement of need
• What are the motivations for the funding?
• What is the purpose of your proposal?
You need to be clear of this so your information
is logical.
Statement of need
• Data sources:
• Campaspe PCP Community Profile
http://www.campaspepcp.com.au/
• Profile ID – Shire of Campaspe
http://www.campaspe.vic.gov.au/
ACTIVITY
• Using the application form and scenario
provided, write a brief statement of need
using data to support your position.
Project Proposal
• What are you going to do? What are your
aims, objectives, outputs, timeframes?
Present this info as a plan.
Project Proposal
• Develop your action plan
• Goal
• Objectives
• Strategies
• Measure or Deliverable
Project Proposal
• Include aims/goals & objectives, and TELL THE
STORY:
• What is the logic?
• Cost-benefit? How do strategies and/or
objectives link and synergise?
• Local considerations
• What is unique or innovative
ACTIVITY
• Complete the Project description section on
your application form.
Project Outcomes
• Outcomes/output/deliverables/benefits
• “Funders like Numbers”
• Think in terms of individual, organisational,
community.
• Address sustainability
ACTIVITY
• Complete the Project outcomes and benefits
section on your application form
Who is involved?
• Partnerships are very favourably viewed by
funders;
• Know why partners are involved and what
strengths they bring, be strategic;
• Provide evidence of the strength of the
partnership (if possible)
• Partnering agreement, governance structure,
letters of support etc.
Who is involved?
• Organisational experience
• Organisational capacity
• Individual capability
ACTIVITY
• Complete the Project Partners section on the
application form:
• List the organisation’s name and role in project
What else to include?
• BUDGET: Financial co-contributions and inkind contributions are favourable.
• In-kind may be office rental, facility use,
supervision, consumables, time (e.g. meeting
attendees), vehicle use etc.
• Include hourly rate + oncosts for staffing costs
(oncosts are roughly 30% of hourly rate, round
up)
• Volunteer hourly rate is approx. $32/hr
ACTIVITY
• Complete the Budget section of the
application form
What else to include?
• DRAFT ACTION PLAN: Demonstrates you
are ready to go. Include evaluation details to
show you understand you need to measure
your successes and what has changed.
• GOVERNANCE STRUCTURE: Shows where
the accountability lies and the project will be
monitored.
What else to include?
• DRAFT AGREEMENTS: Partnering agreements,
sub-contractor agreements, etc. Demonstrates
you have worked in partnership before and have
good processes in place.
• RISK MANAGEMENT PLAN: Demonstrates
good project management processes.
• COMMUNICATION STRATEGY: How you will
involve and inform the community in your project.
What else to include?
Some grants will request the following:
• Financial statement – last audited statement
• Certificate of ABN or Incorporation
• Certificate of Public Liability Insurance
• Legal information
• Other plans and policies as requested
Checklist
Also included:
• Action Plan
• Governance Structure
• Referee letter –
Sharman Stone
ACTIVITY
• List the attachments you will include with your
application.
Building a relationship
• Ask questions
• Seek input
• Make yourself known
Revisit – grant process
• Read information
• Bring people together
• Determine roles & process
• Talk to funding body
• Write grant (remember that catchy name will be
abbreviated)
• Submit & cross fingers
Questions & Evaluation
1. Thumb – good stuff
2. Pointer – where has it
pointed you?
3. The bird – not so good
4. Commitment – have you
made any after today?
5. Pinky – what links have
you made or plan to do?
Thank you!
Kate McIntosh
Special Projects Manager
Campaspe PCP
[email protected]
www.campaspepcp.com.au
Campaspe Primary Care Partnership