Job Aids
Leave of Absence
Definite Leave of Absence
Mandatory Leaves
Leave
Type
Deferred
Salary
Leave
Maximum
SGEU
6 - 12 months
Perm Full Time
Maximum
CUPE
6 - 12 months
Perm Full Time
Maximum
Labour Service
6 - 12 months
Perm Full Time
Maximum
Out of Scope
6 - 12 months
Perm Full Time
& Order in
Council Appts.
Judges
6 - 12 months
Perm Judges
Ministerial
Assistants
6 - 12 months
Perm Full Time
Maternity,
Parental,
Adoption
2 years
1 year (plus 1
year extension other reasons)
2 years or
2 seasons of
work
2 years
Leave with Pay
1 year
National
Defense
(reserve)
2 years
1 year (plus 1
year extension other reasons)
2 years or
2 seasons of
work
2 years
1 year
Prolonged
Illness Adjudicated
2 years
1 year (then
indefinite)
2 years or
2 seasons of
work
2 years
1 year
Non Adjudicated
2 years (then reemployment
list)
2 years or
2 seasons of
work
2 years
1 year
Union Business
2 years
Perm - 2 years
Non perm - 1
year (no access
to indefinite
leave)
Perm - 1 year
(after 1 year to
have name
placed on
reemployment
list)
Note: Term/non-permanent employees shall be granted a definite leave of absence for the purposes of maternity/paternity/
adoption or prolonged illness. The difference is that the leave expiry date shall be the same date the term appointment was
scheduled to end (not to exceed 24 months).
ESC Job Aids – Leave of Absence
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Version #2: February 2010
Definite Leave of Absence
Discretionary Leaves
Leave
Type
Maximum
SGEU
Learning &
Development
2 years
Work-Life Balance
(care for child, elder
care etc.)
2 year
Personal Interest
2 years
Community Service
2 years
Career Development
(accept a term/ nonperm position with
the same/ another
employer
Involuntary transfer
(transfer not
accepted)
Perm – 2
years
Employee
Accompanying
Spouse
Perm - 1 year
(then reemployment
list)
20 weeks
(2 sessions)
calendar year
Apprenticeship
Leave
Paid Education
Leave
1 year (Perm
SGEU only)
1 year
(calendar)
Union Business
Maximum
CUPE
12 Months
(unless noted)
Maximum
Labour Service
Maximum
Out of Scope
Judges
Ministerial
Assistants
Perm - 1 year
(plus 1 year
extension –
other reasons)
Perm - 1 year
(plus 1 year
extension –
other reasons)
Perm - 1 year
(plus 1 year
extension other reasons)
1 year
(plus 1 year
extensionother)
Perm - 1 year
(plus 1 year
extensionother)
2 years or
2 seasons of
work
2 years
1 year
2 years or
2 seasons of
work
2 years
1 year
2 years or
2 seasons of
work
2 years
1 year
2 years or
2 seasons of
work
2 years
1 year
Perm - 2 years
or 2 seasons of
work
Perm – 2 years
1 year
1 year
indefinite
leave then
could be
placed on reemployment
list
1 year
Perm - 1 year or
1 season of
work
1 year or
1 season of
work
Perm - 1 year
1 year
N/A
20 weeks
(2 sessions)
calendar year
N/A
N/A
1 year
(calendar)
1 year
(calendar)
1 year
(calendar)
1 year
(calendar)
2 years or
2 seasons of
work
Note: Leaves for term (SGEU), temp/part-time (CUPE) or non perm (out-of-scope) employees are based on operational feasibility
and, if granted, are not approved beyond the appointment expiry date.
ESC Job Aids – Leave of Absence
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Version #2: February 2010
Indefinite Leave of Absence
Mandatory
Leave Type
Maximum
SGEU
Employee accept perm
position with a Crown
(prolonged illness for all
other claims – other than
adjudicated)
Workers Compensation
Employee is receiving
payments pursuant to The
Workers Compensation Act,
1979 – they will be placed
on an Indefinite leave 2
years (cumulative) after the
date of injury or the day
following the day when the
employee’s sick leave credits
are exhausted (whichever
occurs first)
Job Abolishment for Perm
SGEU
Maximum
Labour Service
Maximum
Out of Scope
Judges
Ministerial
Assistants
N/A
For as long as the employee is employed with the Crown
Employee accepts position
in unclassified division
(e.g. Order-in-Council,
permanent heads, etc.)
Prolonged Illness Adjudicated Claims
(claims accepted by a third
party – employee’s disability
insurance plan, other
insurance agencies such as
SGI, etc.)
Prolonged Illness –
Non Adjudicated Claims
Maximum
CUPE
N/A
For as long as the employee is employed in the unclassified
division
N/A
Indefinite leave is approved for the length of time that the
employee is unable to return to work due to prolonged illness
(as supported by medical evidence or claim)
No
indefinite
leave
CUPE perm
only
18 month
definite
leave, then
reemployment
list
Indefinite
leave is
approved for
the length of
time that the
employee is
unable to
return to
work due to
prolonged
illness (as
supported by
medical
evidence)
N/A
Out-of-Scope
(all)
N/A
Indefinite
leave is
approved for
the length of
time that the
employee is
unable to
return to
work due to
prolonged
illness (as
supported by
medical
evidence)
N/A
Indefinite leave is approved for the length of time that the
employee is unable to return to work due to prolonged illness
(as supported by medical evidence or claim)
Permanent
Only
ESC Job Aids – Leave of Absence
N/A
N/A
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N/A
N/A
N/A
Version #2: February 2010
Indefinite Leave of Absence
Discretionary
Examples where "Discretionary" Indefinite Leaves of Absence without pay are commonly granted (chart does not include situations
where indefinite leaves are automatically granted):
Leave
Type
Personal Leave
for
Family Reasons
Maximum
SGEU
Maximum
CUPE
Maximum
Labour Service
Maximum
Out of Scope
Judges
Ministerial
Assistants
N/A
To be reviewed on an annual basis.
Education
N/A
To be reviewed on a case by case basis.
Not to extend beyond the length of the educational program.
Other Situations
N/A
To be reviewed on a case by case basis.
Extensions should not be automatically granted.
Note: Term (SGEU; temporary/part-time (CUPE); or non-permanent (out-of-scope) employees are not eligible for discretionary
indefinite leaves of absence.
ESC Job Aids – Leave of Absence
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Version #2: February 2010