I
RFQ.No.6000004781
REQUEST FOR QUOTATION
Collective RFQ No.: 593
Date
: 04.05.2012
Contact Person : Mathew Samue
Telephone
Date :04.05.2012
Services Required at:
M/s Hindustan Organic Chemicals Limited,
P.O. Ambalamugal, Kochi-682302
India.
Dear Sirs,
1. Sealed quotations in duplicate are invited by General,Hindustan
Organic Chemicals Ltd., Ambalamugal for the works as detailed below. A set
of tender document is enclosed for submitting your quotation.
2. Name of Work:ENERGY AUDIT-2012
A brief description of the scope of works given separately in which is
attached herewith.
3. Last Date of Receipt of Quotations : Tenders will be received at the
office of General Manager (P&A), Hindustan Organic Chemicals Ltd.,
Ambalamugal on or before 30.05.2012 up to 14.00 hrs. Bids received after
the due date will not be considered.
4. Earnest Money Deposit :Quotation shall accompany an EMD of Rs
6,000.00 /- paid by crossed DD/Bankers Cheque/Cash only of State Bank
of India drawn in favor of M/s. Hindustan Organic Chemicals Ltd., payable
at Ambalamedu branch of SBI. Quotations not accompanied with EMD, are
liable to be rejected.
5. Time of Completion: The time of completion of the work will be 120
DAYS from the date of issue of work order or issue of instructions to
start the work, whichever is earlier. Please see the scope of work.
6. Cost of Tender Documents: Bidders are requested to enclose a demand
draft for Rs
0.00(Rupees) (non-refundable) drawn in favor of
HOCL, Ambalamugal, payable at State Bank of India, Ambalamedu branch as
the cost plus tax for the tender documents. Parties who are not interested
in quoting against enquiry may kindly send back the documents to us.In the
case of Tender Documents which are downloaded from our website bidders has
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Date :04.05.2012
to submit demand draft as above along with the offer as cost of Tender
Documents.
7. Submission of Quotations
7.1
A) Two Bid System
Envelope No:1 should be super scribed as 'UNPRICED BID' and address of
the bidder also should be given on the cover. The cover should contain
the earnest money deposit(if any,see Note No.4 above), signed pages of
the offer and other details asked for, for pre qualification along with a
forwarding letter containing all schemes with all technical details and
technical and commercial deviations if any.Envelope No.2 with address and
super scribed as 'PRICED BID' and to contain price alone with signing in
all the pages.
Envelops No.1 & 2 shall be put together in one Envelop No : 3 duly sealed
and to superscribed as given in 7.2
7.2 Sealed envelope shall be superscribed with Enquiry No. and Offer
forENERGY AUDIT-2012
DUE DATE: 30.05.2012 up to 14.00 hrs. and shall be submitted to General
Manager (P&A), Hindustan Organic Chemicals Ltd., Ambalamugal PIN
682302,Ernakulam District,Kerala State,India. by post or deposited in the
Tender Box kept in our Administrative Building. Bidders shall print their
addresses on all envelopes.
7.3 Bidders shall go through all documents attached to the quotation and
fill in the blank spaces provided for and submit the same duly signed and
dated. Quotation should be completed in all respects and in accordance
with the various terms and conditions specified in the enquiry documents.
Incomplete quotations are liable to be rejected.
8. Rates
Rates quoted shall be inclusive of all taxes, duties, octroi and other
levies etc. and also KGST on works contract applicable as per rules in
force.
Service Tax, in case applicable shall be paid extra, to those who have
Service Tax registration with Central Excise Department.
Any work which involves transfer of materials, KVAT as applicable rate
shall be deducted from the bill, unless a certificate to contrary is
obtained from the Sales Tax Authorities.
9. Annexure # A
ESI, PF, Labour Law etc. # Requirements
I. ESI As per the ESI Act 1948
The Contractor shall enroll all his men deployed for the work in the ESI
scheme. Registration for all workmen under ESI scheme is also to be
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Date :04.05.2012
complied with.
II. Safety Regulations and General Conditions of Contract
The Contractor should be strictly abide all the safety regulation of HOC
specified in GCC. Contractor should obtain necessary safety work permit
from authorised officer before starting the work every day, in every
shift.
III. Workmen Compensation
It will be your responsibility to meet all claims for compensation under
workmen#s Compensation Act 1923. ESI or under any other law in respect of
sickness, accidents injury or death suffered by workmen engaged by you for
carrying out the work. It shall be the sole responsibility of the
contractor to comply with Employee#s State Insurance Act 1948. You will
also be responsible and liable in respect of claims for damage to property
or persons arising from or in the course of execution of the contract work
undertaken by you. You hereby agree that you shall keep HOC fully
indemnified in respect of claims under the Workmen Compensation Act and
all other claims aforesaid and you shall not under any circumstances raise
any dispute with regard to the same.
IV. Personal Protective Equipments (PPE)
You are requested to use personal protective equipment such as
1. Safety Helmet
2. Safety belts
3. Welder#s Personal Protective equipment like goggles, gloves, shoes and
face shield
4. Goggles and face shield
It is the basic responsibility of the Contractor to provide all the safety
gadgets (PPE#s) as mentioned above to all their Supervisors/Workers.
And without these PPE#s Contractor will not be allowed to carryout any
job, which may please be noted.
V. Labour Laws & Provident Fund
You are requested to possess:
1. A Licence from the Labour Dept. under Contract Labour (Regulation and
Abolition) Act 1970.
2. A separate PF Code under the Employee PF Act # 1952 and also furnish
details of CPF Contribution payment made with the Regional PF
Commissioner.
3. The contractor shall strictly abide by the article 8 #Labour Laws# of
General Conditions of Contract and 8.6 #Employees State Insurance Act#, in
particular.
VI. Guidelines to Contractors/Suppliers for Environmental Protection
· Contractors/suppliers shall ensure that impact due to the
environmental aspects of goods and services is minimum.
· Effluent generated during the activity is to be routed to effluent
treatment plant as per the instructions given by the Engineer-inCharge.
· Hazardous waste generated during the activity is to be disposed in
accordance with Hazardous Waste (Management & Handling) Rules as
per the instructions given by the Engineer-in-Charge.
· All other solid wastes are to be disposed as per the instructions
given by the Engineer-in-Charge.
· Avoid leaks and spills to minimise the impact on environment. In
the case of any leaks/spills immediately inform
Engineer-in-Charge to take appropriate corrective action.
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Date :04.05.2012
· If the item handled falls under hazardous category, please ensure
that:
a. Product literature including MSDS/TREM Card etc. accompany the
consignment.
b. Packing and labeling are in accordance with the requirement of
Manufacture, Storage & Import of Hazardous Chemicals Rules.
VII. Confined Space Entry
If entry into a confined space (like inside entry to columns, heat
exchanger shells, vessels, filters, spheres, bullets, boilers etc.) is a
part of the work, contractor should register the name and other details in
the register kept for the purpose each time. All safety regulation has to
be adhered and permit to be obtained before entering into a confined
space. Also after coming out from the confined space, the
worker/supervisor has to report to the Engineer-in-Charge each time
without fail. Any deviation in this register will not be permitted in any
case
10. Defect Liability Period
As per GCC
11. Payment Terms
Refer Scope of Work.
12 Validity of Offer
The offer shall be valid for a period of 120 days from the last date of
submission of tenders. The successful tenders shall sign the #Form of Rate
List# or execute an agreement in non-judicial stamp paper of appropriate
value ( to be borne by the contractor) within 10 days from the date of
issue of letter of acceptance.
13. Security Deposit
Total security deposit shall be 10 % of contract value/actual
value of work.
2.5 % initial security deposit and balance 7.5%
Security deposit can be as per clause 3.8 and 4.4 of the standard General
Condition of contract which is available in the
Office for reference if required.
2.5 % of the total estimated value would be recovered from the
First running account bill against initial security deposit.
Balance 7.5 % will be recovered from the first and subsequent
Running bills/ final bill against security deposit @ 10 % of the
total actual value of work executed on completion of work is recovered.
14. Liquidated Damages
15. Scope of supply
As per Scope of Work.
16. Completion Period
17. Period of contract
5 months.
18. Time of completion
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Date :04.05.2012
19. Other Terms & Conditions
20. The tender notice may be read in conjunction with the standard General
Conditions of Contract ( available in www.hoclkochi.com ), Special
Conditions of Contract, Technical Specification, Drawings and other
documents forming part of this enquiry.
21. Unless otherwise stated all clauses of General Conditions of Contract
and special Conditions of Contract shall generally be applicable to this
contract.
22. Date Time & Venue of Public Opening of the Tender
Date : 30.05.2012
Time : 3.00 PM
Venue: Tender Room in Training Centre of HOCL, Ambalamugal
Thanking You,
For Hindustan Organic Chemicals ltd.
Mathew Samuel.
General Manager(Energy Management)
Enclosures.
1, Detailed Scope of work
2, Plant process description.
3, Details of Energy consuming units.
4, Govt order on Energy Audit.
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Date :04.05.2012
Scope of work
Scope of work.
Detailed scope of work and other required documents attached.
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Date :04.05.2012
Schedule of Rates
Item
No.
Service No.
Description
1 ENERGY AUDIT-2012
1 9000234 AU 1
Unit RFQ Qty Unit Rate (INR)
Figure/(Words)
Amo
AS PER SCOPE OF WORK.
Remarks for service tax :
Total Amount Rs:
Signature of the Contract
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For Hindustan Organic Chemicals Ltd.
8
HINDUSTAN ORGANIC CHEMICALS LTD, AMBALAMUGAL
Scope of Energy Audit & Methodology for
carrying out Energy Audit
1.0 Introduction
Hindustan Organic Chemicals Limited, Ambalamugal, a Government of
India Enterprise, which has manufacturing facility to produce Phenol,
Acetone and Hydrogen Peroxide, proposes to conduct “Detailed Energy
Audit” at Ambalamugal, covering major equipments as per the tender
documents RFQ No.593 dated 04.05.2012. The Auditor shall be EMC
registered/accredited by BEE.
The contract demand of the plant with KSEB is 9000 KVA. The plant
has installed two water tube boilers of rating 24.25 TPH(MCR) and
operating pressure of 20.0 Kg/cm2 of which one boiler will be in
operation. The plant have one 19.53 M.Kal/h Hot Oil Heater, normally a
maximum of 4 burners are used out of 9 burners. LSFO is used as fuel
in the boiler and hot oil heater.
2.0 Objective of the Audit
As per the requirement of Kerala State Power Department G.O.
dt.02/2011/PD dated 01.01.2011, it is mandatory to carryout energy
audit to detect whether leakage/wastage/inefficient use of electrical
energy is taking place in the electrical installations/apparatus. The
scope of work shall include deputation/engagement of the qualified &
well experienced personnel for energy auditing of HOCL’s entire electrical
and thermal installations according to the guidelines / formats as per
the Energy Audit Manual issued by office of the Energy Management
Centre, Government of Kerala and Energy Conservation Act, 2001
enacted by Bureau of Energy Efficiency, Government of India. HOCL
shall provide data / information available with them. Additional
information required shall be measured / generated by the auditor at site
with suitable instruments.
Energy Audit Study helps to understand and analyse energy utilization
and identify areas of energy wastage, decide how to budget energy use,
plan & practice feasible energy conservation methods that will enhance
energy efficiency, curtail energy wastage and substantially reduce energy
costs. Energy Audit is thus the key to a systematic approach for
decision-making in the areas of energy management. Energy Audit (EA)
Study should be directed towards –
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Identifying cost-effective measurers to improve the efficiency of
energy use,
Estimates of potential energy saving, implementation costs and
payback periods for each recommended action, and
Documenting results & vital information generated through these
activities.
Energy audit is to be carried out in HOCL complex comprising of
different voltage level of switches, transformers, HT & LT motors,
capacitor bank, illumination system, steam system, refrigeration system
etc.
The copy of the energy audit report conducted in 2006 shall be reviewed
if required.
3.0 Scope of work
The scope of the audit includes :
In addition to the scope of work mentioned, the following is to be carried
out.
3.1
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3.2
Data collection, analysis and performance evaluation of following
equipments.
Various motor drives such as pumps, fans, blowers, compressors
etc.
Various transformers
Capacitor banks
Illumination system including street lighting’
Steam system
Hot oil heater
Refrigeration systems
Cooling towers
Review and study of plant electrical installations with reference to
contract demand, power factor, consumption pattern & electricity
bills, distribution losses, harmonics, metering etc.
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4.0 Potential Study Area
The major study shall include:
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Review and study at plant electrical installations with reference to
energy profile, demand pf, load factor and electrical bills.
Electrical system including distribution losses, harmonics,
metering etc.
Electric drives
Refrigeration systems
Steam system
Hot oil heating system
Cooling towers
Lighting system
A. Energy Consumption Profile
These mainly consist of collecting electricity, data for the plant for a
period of 24 months and analysis for the plant.
B. Electrical System
The maximum demand of the plant is 8880 KVA for KSEB, with the
following major transforms.
2 x 6.3/8 MVA
10 x 1.6 MVA
Capacitors installed
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66 kV/6.6 kV
6.6 / 0.415 kV
4740 KVAR (HT)+1660 KVAR (LT)
The scope covers the study of Electrical System comprising the electrical
substations, transformer loading practices, power factor management.
i. Transformer Load Management
The study will cover an in-depth analysis of the loading practices on
transformers to evaluate the operating efficiencies. Such analysis would
result in identification of measurers for achieving optimum loading
conditions, rationalization of capacitors and minimizing transformation
losses.
ii. Power factor Management and Study of line losses
It is necessary to study the power factors at different bus levels. The
performance evaluation of the existing capacitors will be carried out.
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Installation of optimum capacitor banks on LT bus / feeder will be
evaluated.
An in-depth study of the energy losses in the cable system would indicate
the measurers to be taken for minimizing the energy losses in the cables
and the overall distribution loss management.
iii. Load management
This would cover the issue relating to management and control of
electrical equipment load, which leads to reduction of KVA/kW to
improve load factor.
iv. On-line energy management system (EMS) and measuring system for
the Plant
Considering the type of industry and energy quantum per departments
used, it is essential to have a PC for non-line energy monitoring and also
overall measuring system for the entire plant to know what is happening
on energy front in the plant system on a continuous basis.
It would be necessary to have details energy analysis on the following :
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Energy consumption and its variation ( daily / weekly / monthly /
quarterly / half yearly )
Other than normal production day
For noticeable changes, the closer look to furnish answers like why,
where and how etc. Once on-line energy metering is in place, energy
information and related saving measurers can be introduced as daily
exercise.
It is also necessary to have overall plant monitoring and control system
useful for future monitoring. This will act as guide and diagnostic tool
for the operation of the plant.
C. Electric Drives
Plant has various capacities of 373 Nos. of motors driving blowers, fans,
pumps & compressors etc. (HT 13 Nos. and LT : 360 Nos.). Most of the
motors are flame proof in the plant area. The load analysis for all motors
shall be undertaken, so that most of the energy saving opportunities are
identified. In other case of similar applications, in large numbers the
sample survey would also yield the result. Operating parameters such as
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load variations and PF of operation to be measured. Based on the above
studies, the following recommendations shall be made.
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Present load cycle (to use variable load drive if any)
Optimal sizing of motor to load
Option for running in ‘Y’ mode
Use of energy efficient motors by replacing over sized/less energy
efficient motors / motors less than 7.5 KW.
Reactive power compensation for motors operating at low PF
Detailed techno-economics of above measurers to be presented in the
report.
D. Refrigeration System
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Review of records for operational data
Estimation of TR generation of refrigeration units
Operational features and controls
Loading analysis to use vapor absorption system
Estimation of auxiliary power consumption of fans
Estimation of kW/TR
Evaporator and condenser effectiveness
Distribution aspects for insulation, heat pick-up etc.
User area analysis to arrive at energy conservation measurers
Improved operating/maintenance practices, fi any.
E. Steam system
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Review of records for operational data
Efficiency evaluation of boiler by indirect heat loss method
Optimum steam generating pressure
Qualification of steam leakages
Pressure drop in the system
Insulation aspects including insulation surveys
Optimization of steam utilization
Distribution aspects such as line survey and steam trap surveys
Co-generation feasibility study.
F. Hot Oil heating system
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Review of records for operational data
Efficiency evaluation of Heater by indirect heat loss method
Insulation aspects including insulation surveys
User area analysis to arrive at energy conservation measurers
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G. Cooling Tower
The scope of study shall include:
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The present approach
Range of the cooling tower against design value
Evaluation of flow / loading for cooling water circulation pumps
and CT fans
Cooling tower optimization along with suitability of high efficiency
fans, automatic temperature controller.
H. Lighting system
The plant lighting systems comprise of different type of lamps / fittings.
The lux meter will act as basis for the illumination levels (day/night)
would yield scope for energy conservation. The following concepts shall
be explored for optimizing energy consumption in lighting systems by use
of :
 Energy efficient tubes as retrofit.
 Integration of natural lighting ( day lighting )
 Timer control.
The techno-economic feasibility will be assessed for each proposal.
I. Energy saving opportunities
The audit report shall cover all the identified energy saving opportunities
falling under the categories of :
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Short term
Medium term
Long term
This shall be indicating quantum of savings possible, investment
required, skills and time duration required. All this help the plant in
prioritizing energy saving opportunities under each category.
5.0
Analysis and recommendations by way of comprehensive
Final report
The final report shall contain, observation made, data collections,
analysis of data, energy profile, % share of major equipment.
Final Report (8 hardcopies & 2 soft copies) shall be submitted within 30
days after the preliminary report approval. The report has to be
presented jointly by the auditor and HOCL before an expert team
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constituted by EMC either in the premises of HOCL or any another
convenient time and location as decided by EMC.
The study shall be carried out with in 90 days from the date of LOI and
preliminary report within 30 days of completion of study.
The energy audit shall be completed within 5 months from the date of
order.
6.0 General
The quoted rate shall include for the scope of work above including
use of required instruments for the study, to and fro travel fare,
boarding and lodging of the personnel deputed for field study during
the contract period.
HOCL shall provide local transportation to the personnel deputed to
site free of cost.
Bidders are requested to make site visit and acquaint themselves with
the job and quote accordingly.
During selection of equipment and economics of the energy, prevailing
energy charges at Kerala shall be considered.
The payment terms shall be as below
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30%
30%
30%
10%
on completion of the field study / data collection
on submission of draft report
on submission of final report.
after presentation of the audit report before EMC
The following information shall be provided in your offer:
1. Unpriced Bid (Envelope No.1)
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Resources available and details of similar audits carried out (for
large industries) in the past three years including value & time
taken for completion of each.
Copy of EMC Registration/ Accreditation of BEE for conducting
energy audit.
Time required for conducting the audit and for submitting final
report (including the time required for collecting field data).
Write-up on the audit plan proposed and the qualification &
experience of personals deputed. There shall be at least one
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designated energy Auditor from Chemical, Mechanical&
Electrical branch.
List of instruments available and proposed to be used for audit.
Commercial Terms: EMD, Payment terms, Service Tax rate
applicable shall be shown separately.
2. Priced Bid (Envelope No.2)
o The price bid shall indicate the audit fee and the Service Tax
amount applicable separately in the schedule of rates sheet
attached.
The tender notice may be read in conjunction with the standard general
conditions of contract, special conditions of contract, technical
specification, drawings and other documents forming part of this
enquiry.
Unless otherwise stated all clauses of general conditions of contract shall
generally be applicable to this contract.
Hindustan Organic Chemicals Limited reserves the right to accept other
than the lower quotations, reject any or all quotations at the discretion
without assigning any reasons thereof.
Note:
This tender aims for already enlisted contractors for this work with
HOCL Kochi Unit. Any new contractor who wish to empanel for this
type of work may submit the credentials as details below, so that
they will be evaluated and pre-qualified and shall be considered for
similar future work.
Credentials to be submitted for the pre-qualification
1. Details to be submitted for the pre-qualification
2. Work Order copies of the work executed showing the order value
for the last 3 years
3. Manpower organogram
4. Solvency certificate from a nationalized bank
5. Annual turnover for the last 3 years.
Applications should reach the office of General Manager (Personnel &
Administration), Hindustan Organic Chemicals Limited, Ambalamugal –
682 302, Ernakulam District, Kerala State.
-o-o-o-o-o-
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