Department:
Environment and Transport
Job Title:
Technician (Purchasing & Plant)
Grade:
08
Post Number:
Service/Section:
Highways & Transport, Highways Delivery, Commercial &
Business Support
Base/Location:
Croft Depot
Responsible To:
Purchasing & Stores Manager, Senior Technician
(Purchasing).
Responsible For:
N/A
Key Relationships/
Liaison with:
Staff of the County Council and District and Parish
Councils, the public, Statutory Undertakers, Contractors
and suppliers and other bodies who provide goods,
services and information.
Job Purpose
To provide supply chain management and a compliant procurement service for
Highways Delivery. To hire, lease or purchase items of plant and/or materials
required for the delivery of revenue and capital programmes of highway works. To
manage the stock, distribution and maintenance service history of owned plant
items.
Corporate Responsibilities
1.
To ensure that the services are delivered for the benefit of the people of
Leicestershire.
2.
To be responsible for maintaining effective partnerships and working
relationships with statutory, voluntary, private agencies and communities to
promote and meet the Council’s and Department’s services and objectives
3.
To ensure activities are delivered in the most efficient and effective manner
as possible.
Service Responsibilities
4.
To carry out all purchasing for Highways Delivery ensuring compliance with
the Council’s Contract Procedure Rules, EU Procurement rules and Public
Contracts Regulations 2015.
5.
To maintain auditable reports of purchasing activities including “3 quotes”
process.
6.
To process procurement opportunities via the electronic portal (Due North)
as required by contract procurement rules.
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Service Responsibilities
7.
8.
9.
10.
11.
To assist with contract & supplier management of LCC supply contracts.
To provide support to operational teams by receiving and processing
requisitions for goods and services, creating purchase orders in the Oracle
e-business suite, and expediting delivery.
To understand the content and T&C’s of the approved contracts (LCC &
ESPO), how they are created, the relationship with ESPO, and the process
whereby suppliers are selected in order to provide an efficient and compliant
purchasing service and to deal professionally with any enquiries relating to
contracts, selection process and timescales.
To arrange plant and material deliveries and/or collections, including on/off
hires, and to liaise with internal stores operations to ensure the efficient and
effective collection of stock lines and other consumables.
To be the first point of contact for client and operational teams to access
services offered by the Procurement team. To act as an ambassador for the
team.
12.
To adhere to agreed workflow arrangements and timescales, prioritising
requirements to support operational objectives
13.
To advise on the availability of resources using data extracted from the
Resource Allocation System
14.
To assist with the monitoring and analysis of supplier performance,
contributing evaluation of the service offered. To support contract & supplier
management of LCC supply contracts. To attend and record regular contract
meetings with suppliers.
15.
To assist the Purchasing and Stores Manager, as directed, to monitor trends
and patterns in workflow and performance
16.
To constantly update personal knowledge of technical and business
terminology in order to be of maximum assistance to customers..
17.
18.
To question processes and methodologies where errors or inefficiencies
become apparent, both in own sphere of operation and throughout the unit
and section.
To respond to enquiries and correspondence from internal and external
customers, resolving all queries and any complaints in a professional
manner.
19.
To prepare, collate and present general information, documents, projects
and management reports using relevant computer packages for
consideration by Senior Management, other Departments, County Council
Committees and other groups as required.
20.
Other duties as required by the Team Managers commensurate with the
duties and grading of the post
Special Factors
 The nature of the work may involve the jobholder carrying out work outside of
normal working hours.
 The nature of the work may involve the jobholder carrying out work at different
locations than their designated base.
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 The post holder may be required to attend, from time to time, training courses,
conferences, seminars or other meetings as required by his/her own training
needs and the needs of the service.
 Expenses will be paid in accordance with the Local Conditions of Service.
This job description sets out the duties and responsibilities of the job at
the time when it was drawn up. Such duties and responsibilities may
vary from time to time without changing the general character of the
duties or the level of responsibility entailed. Such variations are a
common occurrence and cannot in themselves justify a reconsideration
of the grading of the job.
Leicestershire County Council is seeking to promote the employment of
disabled people and will make any adjustments considered reasonable to
the above duties under the terms of the Equality Act 2010 to
accommodate a suitable disabled candidate.
Date Prepared/Revised: 05/01/17
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Department:
Environment and Transport
Job Title:
Technician (Purchasing & Plant)
Grade:
08
Post Number:
Service/Section:
Highways & Transport, Operational Highways,
Commercial & Business Support
Essential
Qualifications:


GCSE Grades A-C or equivalent in English and Maths (e.g. NVQ
level 2)

NVQ Level 3 in a subject relevant to the business area OR BTEC
ONC or Diploma in a technical or administrative field

Or

Demonstrable evidence of the skills and experience as outlined
below, together with a commitment to attain the essential
qualifications
Experience:


Working in the highway maintenance, construction industry &/or a
purchasing environment.

Working in an office environment using word processors,
spreadsheets, databases and Microsoft Office Software suite

Working with financial systems (e.g. Oracle)

Problem solving & analysing information


Proactive planning and organisation

Dealing with internal and external customers on the telephone and
face to face



Dealing with correspondence

Compiling and interpreting reports

Working with current Health & Safety legislation



Knowledge:
 Of administrative functions in an office environment, including the
operation of procurement contracts.





Of using ICT systems and business processes to support the
efficient delivery of services

Of EU Procurement rules and Public Contract Regulations 2015.


Of materials and plant utilised by highways construction and
maintenance services

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Skills and Competencies



Good verbal and written communication skills
Good organisational skills and the ability to prioritise work
A willingness to be flexible, learn and undertake a variety of
different tasks






Good numeracy skills
Familiar with entering and retrieving data on computer systems
Problem solving and analysis



Other Requirements:



Ability to travel to locations across the County as required
An understanding of, and commitment to Equal Opportunities, and
the ability to apply this to all situations.
Must be able to perform all duties and tasks with reasonable
adjustment, where appropriate, in accordance with the provisions
of the Equality Act 2010
Date Prepared/Revised: 05/01/17
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


APPENDIX A: Post-Specific Activities
Technician (Plant lead)
Activities: Assist with
Skill & abilities

Assist with the booking in and re-distribution of
plant items submitted for regular checks to
ensure compliance with PUWER regulations
relating to use, safe operation, vibration limits
and scheduled service intervals

Assist with the evaluation of hired vs owned
plant, comparing hire rates to outright purchase,
evaluating maintenance costs and managing the
entire asset to increase utilisation and decrease
number of assets

Assist in the compilation and maintenance of a
plant asset register to log owned resources,
record compliance with testing and certification
and for registration for regulatory licences

Assist with inputting and tracking of plant in the
Resource Allocation System (RAS)

Develop an understanding of the information
stored in systems relating to plant and vehicle
utilisation (Tracker, RAS, Masternaut etc) and
be aware of when and how data from these
systems might be used to evaluate resource
usage

Assist with the creation and maintenance of
technical manuals.

Assist with identification marking for new and
existing items of plant

Effect a controlled operation for the daily
distribution and receipt of plant items

Produce and manage an annual programme for
service schedules (compliant with
manufacturer’s instructions), liaising with
Supervisors to ensure compliance’

Record all damaged, stolen and end of life
items, reporting to the relevant management
team

Develop effective plant tracking processes

Support inspection of hired plant at point of
delivery and collection
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