2016 The Great Show Down Step Show
Registration
Practice Time: 12:00pm-4:00pm
Doors open at 4:30pm
Show Time: 5:00pm-7:30pm
Saturday November 19th, 2016
Warrensville Heights High School
Step Team Information:
Organization___________________________________________________________________________________
Name of Step Team_____________________________________________________________________________
Numbers of Persons Stepping
Number of Support Crew
Number of Chaperones/Advisors
(Total number should not exceed 20 people)
Advisor/Contact Name___________________________________________________________________________
Address________________________________________ City___________________ State______ Zip__________
E-mail________________________________________ Phone_____________________ Fax__________________
**Each step team is allotted maximum of 20 members per team which includes step master, step team members These 20 individuals will receive free admission and backstage access.
All names must be submitted prior to Friday, October 28, 2016. Names that are not submitted prior to the deadline will be charged general admission and will not be granted backstage
access. Your entire team as listed must attend – NO EXCEPTIONS.
Agreement
By signing below you are agreeing to abide by all preceding guidelines of The Great Show Down and those deemed by the Warrensville Heights High School facility rules and regulations.
I hereby fully accept and assume all risks and responsibility for losses, costs, and damages I incur as a result of my participation in the 14th Annual HBCU College Fair and/or The Great
Show Down Step Show and thereby release, discharge, covenant not to sue, and agree to indemnify, save and hold harmless, waiver and forever discharge the Cleveland Council of
Black Colleges Alumni Association and their officers, employees, volunteers, and other participants, etc. from any and all liability, responsibility and/or property damage or claims
attributable to my participation in the CCBCAA event or activity. I attest that I am, and the participants of the organization that I represent, are physically fit and prepared for this event. I
certify that I am or will be over the age of 18 as of November 19, 2016. I grant permission for organizers to use photographs of and quotations from me in legitimate accounts and
promotions.
______________________________________________________
Signature – Advisor/Contact Name
____________________________
Date
-------------------------------------------------------------------------------------------------------------------------------------------______________________________________________________
Print – Chapter President or School Administrator
____________________________
Date
______________________________________________________
Signature – Chapter President or School Administrator
____________________________
Contact Number
E-mail Address_________________________________________________________________________________
Please email or send your completed registration form to the following addresses no later than October 15, 2016. An email will be
sent to confirm your acceptance registration form. Should you have any questions, please do not hesitate to contact us via email or
call.
2016 The Great Show Down Step Show
Attn: Yolanda Hamilton, Step Show Coordinator
Email: [email protected]
Call: 216-282-HBCU or Direct: 216-272-8125
2016 The Great Show Down Step Show
Team Members
Step team members may also include advisors or other support staff. Be sure to notate such.
Organization_________________________________________________________________________
Name of Step Team____________________________________________________________________
Name
1.
Step Master
2.
Step Team Member
3.
Step Team Member
4.
Step Team Member
5.
Step Team Member
6.
Step Team Member
7.
Step Team Member
8.
Step Team Member
9.
Step Team Member
10. Step Team Member
11. Step Team Member
12. Step Team Member
13. Step Team Member
14. Step Team Member
15. Step Team Member
16. Step Team Member
17. Step Team Member
18. Step Team Member
19. Step Team Member
20. Audio / Timer
Instagram
Twitter
2016 The Great Show Down Step Show
Guidelines
A. Time Limit
1. Each team will be allowed a maximum of 10 minutes for the entire show.
2. Time will begin in one of two ways, by the first physical action or the first sound. For example:
a. ACTION – If your introduction consists of marching, stepping, strolling, etc., toward the
stage before you are actually on the stage and set your formation, then your time will
begin once the first motion is made AFTER your formation is set.
b. SOUND – If your introduction consists of singing, chanting, music being played, etc.,
before you are actually on the stage, your time begins once you first start to sing, chant,
play music, etc.
c. NOTE – If you simply go to the stage and set your formation, once your formation is
set, your time will begin once the first sound is heard or the first move is made.
3. For each minute over the allotted time, 10 points will be deducted from the overall score.
4. No non-registered step team members are allowed on the stage. Any affiliate members from
the audience who comes on stage, the team will be deducted 10 points for each 30 seconds
the non-registered members are on stage.
5. All props and backdrops must be removed from the stage at the conclusion of your performance
by the step team and designated individuals.
6. The show will begin promptly at 5:00pm and be completed by 7:00pm.
B. Practice Times & Order of Show
1. Each team will be allotted 15 minutes of practice at the venue of the show. Practices will take
place from 12pm-4:00pm. The Step Show Committee will assign rehearsal times.
2. If team doesn’t arrive on time, we will try our best to offer teams rehearsal where time slots are
available. However we cannot guarantee rehearsals for late arrivals.
3. The order of the show will be predetermined by the Step Show Committee.
4. We must receive all music that is included in your performance no later than Friday, October
28, 2016. Each team must have their music cued on 1 CD or MP3 file. Music selection must
be sent to Yolanda Hamilton at [email protected].
5. A person should be assigned to instruct the DJ during the performance. If lighting cues vary
during your team’s performance, a person must also be assigned to instruct the stage/lighting
coordinator.
C. Rules and Regulations
1. The mission and/or message MUST be incorporated within your performance in some capacity
(Chant, step, music etc.). Ten points will be deducted should this not be included.
2. No degrading of other organizations will be allowed. Ten points will be deducted per incident.
There will be no calls, signs, or signature steps of the same gender used in a derogatory manor.
Any questionable items should be addressed to the Step Show Committee prior to the event
for approval or dis-approval.
3. NO profanity, including the “n” word, OR sexual innuendos (This includes chants, language,
props, or music). This will result in immediate disqualification and your team will be escorted
off the stage.
4. Fighting WILL NOT be tolerated and will be grounds for immediate disqualification and escort
off the premises. Remember, this is a family show. If a team member is found to be grossly
unsportsmanlike causing a disruption to the show, the team WILL BE DISQUALIFIED.
Disqualification would prevent teams from collecting funds for participating and travel fees if
applicable.
5. Anyone team caught attempting to bring alcohol, drugs, or other contraband into the show will
cause their team to be automatically disqualified from the competition.
6. Each team has 2-3 minutes to set up and tear down props between shows.
7. Fog machines may not be utilized. NO use of fire, helium balloons or confetti is permitted. Oils,
whip cream and other liquids may not be used during the performance, as this presents a safety
hazard on stage. Pyrotechnics will NOT be permitted.
8. Each step team must arrive 30 minutes to their assigned rehearsal time. During this time all
registered members will receive a wrist band and instructions about clearance and day of the
show operations.
D. Judging Criteria (Each criteria will range from 10-25 points; Maximum Total = up to 100 points)
1. Incorporation of HBCU Mission/ Philosophy (25 pts.) ( high step team only)
a. Greek Teams: Must incorporate mission of Higher Education
2. Creativity and Originality (15 pts.)
3. Difficulty of steps/ Formation (25 pts.)
4. Synchronization and Precision (25 pts.)
5. Time/Exit (10 pts.)
6. Total amount of points that can be obtain per judge is 100
*Highest and lowest score will be dropped*
**In the event of a tie, the overall performance score will be used to choose the winner**
***All judges’ decisions are final***
E. Selection of Judges
1. Judges will be secured by Step Show Committee.
2. There will be a panel of Eleven Judges.
3. Judges will be knowledgeable of “stepping,” the BGLO community and HBCUs.
F. Prizes
1. Prizes will only be awarded for first place Sorority and Fraternity.
2. The first and second place Sorority and Fraternity will be awarded $500 for 1st place and $250
for 2nd place.
3. A first place prize of $250 will be awarded to the 1 st place high school step team, and $150 to
the second place high school step team.