REPUBLIKA E KOSOVËS/ REPUBLIKA KOSOVA/ REPUBLIC OF KOSOVA
KËSHILLI GJYQËSOR I KOSOVËS/ SUDSKI SAVET КOSOVA/ KOSOVO JUDICIAL COUNCIL
SEKRETARIATI I KËSHILLIT GJYQËSOR I REPUBLIKËS SË KOSOVËS
Procurement Office
CONTRACT NOTICE- SUPPLIES
According to Section 40 on Public Procurement in Kosovo, 03/L-241
Date: 11.08.2011
Procurement No
33300
11
This notice has been prepared in the LANGUAGES:
Albanian
X
Serbian
056
111
X
English
x
(The English language version, if one has been prepared, shall control).
SECTION I: CONTRACTING AUTHORITY
I.1 NAME AND ADDRESS OF THE CONTRACTING AUTHORITY (CA)
Official name:
KOSOVO JUDICIAL COUNCIL SECERTARIAT
Postal address: “Rilindja” Complex, Container No. 3
Town: Prishtina
Postal code: 10000
Internet address (if applicable):
Contact point(s): Fehmi Zena
Email: [email protected]
Telephone: 038 /243 630 ext. 156
Fax: 038 243 631
The contracting authority is purchasing on behalf of other contracting authorities
Yes
No
SECTION II: OBJECT OF THE CONTRACT
II.1 DESCRIPTION
II.1.1 Contract title attributed by the contracting authority:
Supply with furniture and inventory for KJCS and Courts
II.1.2 Type of contract and location of works, place of delivery or of performance, supplies
Works
 Execution
 Design and execution
 Realization, by whatever
means, of work,
corresponding to the
requirements specified by
contracting authority
x
Supplies
Services
Purchase
Service category
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Standard Form “Contract Notice”
Main site or location of
works
Main place of delivery
Main place of performance
Supply
with
furniture
and
inventory for KJCS and Courts
II.1.3 Information of framework agreement (if applicable)
The notice involves framework agreement
Yes
No
x
If yes, duration of framework agreement: in years ___ or months ________
II.1.4 Short description of the object of the contract
Purchase of PCs, printers, photocopy machines, faxes and UPS
II.1.5 Common Procurement Vocabulary classification (CPV)
36 00.00.00-1
II.1.6 Variants are accepted
Yes
No
x
II.1.7 Division into lots
Yes
No
x
If yes, tenders should be submitted for (tick one box only)
x one lot only
one or more lots
All lots
II.1.8 Information about lots (if applicable)
II.2 QUANTITY OR SCOPE OF THE CONTRACT
Total quantity or scope (including all lots and options if applicable)
II.3 DURATION OF THE CONTRACT OR TIME LIMITS FOR COMPLETION
- 12 month from the date of contract signed between CA and EO
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1 CONDITIONS RELATING TO THE CONTRACT
III.1.1 Performance security required
x
Yes
No
If yes, amount of performance security or 10 % of contract value.
III.1.2 Legal form to be taken by grouping of economic operators to whom the contract is to be
awarded (if applicable):
III.1.3 Other particular conditions to which performance of the contract is subject
(if applicable):
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Standard Form “Contract Notice”
III.2 CONDITIONS FOR PARTICIPATION
III.2.1 Personal situation of economic operators, including requirements relating to
enrolment on professional or trade registers
1.
2.
3.
4.
5.
Certification issued by Tax Administration on establishment of economic operator proving that the said
operator is not delinquent on payment of taxes at least for the last quarter of the year [prior to the date of
contract notification] - Original
Certification on business registration issued by the Business Registration Authority having information on the
said business. (copy of the doc. required).
Certification of fiscal number. (copy of the doc. required)
VAT certification (copy of the doc. required);
Evidence on payment of KEK obligations at least for the last month prior to tender submission (it is only for
the economic operator who is awarded with contract on the occasion of signing it);
6. To evidence the cash flow of €200 000 contracted and references for supply with inventory or
furniture for the last three years 2008,2009,2010
III.2.3 Kapaciteti teknik dhe profesional
Dëshmia e kërkuar profesional ,të dokumentuara:
Overall description
Bidding companies are required to submit the following
documents:
- Bidding companies must submit at least four contract copies attached with references of those satisfactory
supply contracts with inventory or furniture from Kosovo public institutions for the last three years 2008, 2009,
2010.
- To evidence the cash flow of €200 000 contracted and references for supply with inventory or furniture for
the last three years 2008,2009,2010
- Provide photography for each item ( with exceptional of court rooms)
Remark:
- Supply with inventory of court rooms should be made based on the models which we have provided for
some courtrooms. Therefore it is obligatory that the bidding companies prior to submit the bids to come
across to have a look at the courtrooms we have in order to have the new courtrooms prepared similarly. No
participation of the bidding companies will disqualify them from the competition and their bids will not be
evaluated.
- The quantity of supply with items given in the tables below for inventory, furniture and courtrooms may
change depending on the requirements of the courts and KJC needs.
- Supply with inventory for offices and courtrooms shall be made according to the requirements issued by
Logistics Department to the biding companies during the whole period of the year depending on the needs
and requirements of the courts;
-
-
After having received the request from Logistics Department, the economic operator should execute the
supply within the time limits of at least 15 days for furniture and office inventory and at least within 30
days period adjustment of one courtroom.
The Committee, during the evaluation process, should do an inspection of the workshop site of the bidding
company.
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Standard Form “Contract Notice”
Technical Specification for Inventory and Courtrooms
Specification for office inventory
1. Big size work desk for office
High quality modern metal legs in the shape of “T” in both sides painted with electrostatic colour, the
upper side of the desk made from high quality plywood plates of 2,5 – 3,5 cm thick. Approximate
dimensions of 1800 x 800 mm.
2. Middle size work desk for office
High quality modern metal legs in the shape of “T” in both sides painted with electrostatic colour, the
upper side of the desk made from high quality plywood plates of 2,5 – 3,5 cm thick. Approximate
dimensions of 1600 x 800 mm.
3.
Small size work desk for office
High quality modern metal legs in the shape of “T” in both sides painted with electrostatic colour, the
upper side of the desk made from high quality plywood plates of 2,5 – 3,5 cm thick. Approximate
dimensions of 1400 x 800 mm.
4. Computer desk
Computer desk colour and material should be similar to the three types work desks. The desk should be
designed in such manner to having the space for computer and keyboard with the possibility of moving it.
The upper side of the desk made from high quality plywood plates of 2,5 – 3,5 cm thick. Approximate
dimensions of 800 x 700 x 800 mm.
5. Cabinet for judges equipped by the work desk with legs
- Work desk with dimensions of 1600x800mm and metal legs
- Desk computer with dimensions 900x800mm and metal legs
a. Circular corner between two desks with metal legs
b. File with four drawer
High quality modern metal legs in the shape of “T” in both sides painted with electrostatic
colour, the upper side of the desk from MDF with plastics with the circled corner and the front
side (panel protector) to be from the same material as the working surface of high quality of 3,6 –
5,5 cm. All the equipment to be from the same material.
6. File with four drawers with central locking key
Four-drawer mobile cassette with central locking key suitable for documents with high quality plywood
material of 2.5-3.5cm thick.
7. Meeting desk with four chairs High quality meeting desk with four chairs suitable for office meetings
with modern design and strong, stable and designed professionally from high quality plywood material
of 25-35mm thick.
The quality of material should be as with European standards.
8. Meeting desk with 8 chairs
High quality meeting desk with eight chairs suitable for office meetings with modern design and
strong stable and designed professionally from high quality plywood material of 25-35mm thick.
The quality of material should be as with European standards.
9.
Meeting desks with 16 chairs
High quality meeting desk with eight chairs suitable for office meetings with modern design and
strong, stable and designed professionally from high quality plywood material of 25-35mm thick.
The quality of material should be as with European standards.
10. Two doors file for the office
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Standard Form “Contract Notice”
Two doors cabinet for filing the documents designed professionally from MDF with PLASTIC material of
2,5 cm thick, the corners of the doors should be circled and with the lock. Dimensions of
2050x800x410mm
11. Three doors file for the office
Three doors cabinet for filing the documents designed professionally from MDF with PLASTIC material
of 2,5 cm thick, the corners of the doors should be circled and with the lock. Dimensions of 2050 x 1200 x
410mm.
12. File with two doors
Wardrobe with two MDF doors up to 70 cm, but the upper part should be with glass doors for filing the
documents designed professionally from MDF with PLASTIC material of 2,5 cm thick, the corners of the
doors should be circled and with the lock. Dimensions of 2050x800x410mm
13 Two doors file for the office
Wardrobe with two MDF doors up to 70 cm, but the upper part should be with glass doors for filing the
documents designed professionally from MDF with PLASTIC material of 2,5 cm thick, the corners of the
doors should be circled and with the lock. Dimensions of 2050x1200x410mm
14. Complete file for Senior Officials
The upper side should be from MDF material with modern design of 7-13 cm thick with transparent
lacquer. All the corners should be round out and made professionally – industrially.
The handlers of working surface and the front surface should be from the same material as the desk surface. Desk
dimensions 2150x1000 x 750 mm. Very high quality.
- Supportive desk : which serves as a computer desk and filing documents with dimensions of 1350 - 1450 x 370 450 x 550 - 650mm with the same material
-File with wheels 3-4 drawers and with central locker.
- Preferably is close cherry colour.
Two doors storage wardrobe combined for the cabinet of Senior Officials
Two doors (storage) cabinet to be designed in modern fashion which serves for documents where the bottom part
has two doors and the upper part is framed with glass doors including the locker.
Wardrobe should be designed from MDF with PLASTIC material as fabricated.
The doors should be designed professionally with small round out corners. Metal handles with lock which
should fit to the colour of other handles. Design and colour of drawers should be similar to the cabinet desks.
Dimensions: 2000x800x400mm. Very high quality
Preferably is close cherry colour.
16. Two doors wardrobe
Two doors wardrobe with lock designed in modern fashion which serves for clothes and should be from MDF with
PLASTIC material as fabricated.
The doors should be designed professionally with small round out corners. Metal handles with lock which
should fit to the colour of other handles. Design and colour of drawers should be similar to the cabinet desks.
Dimensions: 2000x800x500mm. Very high quality
Preferably is close cherry colour.
17. One set waiting chair designed from original leather
Waiting chair with original leather of high quality
One set chair of high quality
- Suitable for office with high commodity
- Colour: chosen by CA.
- High quality
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Standard Form “Contract Notice”
18. Two set waiting chair designed from original leather
Waiting chair with original leather of high quality
One set chair of high quality
- Suitable for office with high commodity
- Colour: chosen by CA.
- High quality
19. Three sets waiting chair designed from original leather.
Waiting chair with original leather of high quality
One set chair of high quality
- Suitable for office with high commodity
- Colour: chosen by CA.
- High quality
20. Small office desk 60x120x45cm
-Material: MDF 25-35 mm covered with natural with a massive wooden outlook.
-Type: A small desk for visitors (guests). The surface of the desk can be made of glass or may be complete by diapan
but with massive wooden view.
- Colour: will be chosen by C.A
Measures: 60x120x45cm
21. Managerial leather and moving armchair
Armchair for managers, with original leather with all possible options.
22. Orthopaedic moving chairs of high quality for judges
Original leather. Five nook stars from Inox, very high quality
- Holders of hands from inox covered by leather or plastic of very high quality
- Height of the chair: 1140 – 1250mm
- Quality: ORTHOPAEDIC the back of the chair shall be made of elastic net or original leather,
Chosen by C.A. Rotation (moving) chair with reversible wheels.
23. Leather and managerial static chairs for all types of the desks
- Material: combination, original leather, metal
- Holders of hands: covered by leather of very high quality.
- Quality: STATIC MANAGERIAL
- Colour: Preferable the black colour.
- Measures: standard.
24. Static chairs for parties
Material: Metal and combined plastic; covered by textile.
- Type: Chairs for visitor (static)
- Colour: Preferable black or blue colour.
- Measures: back and seat of the chair shall be smooth according to the standard.
25. Moving chairs for officials
- Material: combination, original leather, metal, plastic covered by material of original leather.
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Standard Form “Contract Notice”
- Holders of hands
- Quality: very high
- Colour: Preferable black or blue colour.
26. Metallic file with four drawers
- Metal of high quality painted with electrostatic colour with four trays and with central lockers.
- Measures: standard
27. TV – DVD Desk
Very high quality.
28. Clothes - hanger
Clothes – hanger, metallic construction of high quality
29. Carpet for office – cabinet
Very high quality
30. Narrow carpet for office
Very high quality
2.
Stripe curtains of the first class
Material: TEX-PVC
Model: striped
Colour: chosen by C.A
3.
-
Metallic files
Dimensions of metallic files shall consist of:
Height (195-200) cm
Width (90-100) cm
Thick (41-45) cm
Said files shall consist of two doors and they shall be locked.
Inside they should have shelves (minimum 4) for placement of the register books.
4. Metallic Cashbox which is used for the storage of sensitive and valuable things. The cashbox shall possess a
code while opening and closing the door. The code shall be available electronically. Security for its
opening shall be of the maximum level. Approximate dimensions of cashbox shall be: 60x60x80.
Dimensions of the cashbox may vary approximately + 20 % or – 5%.
Specification for the Court Rooms
TECHNICAL DESCRIPTION
ENTERIER WORKS
In the Court Rooms walls shall be covered around perimeter with plywood which shall be thick 18 mm supplied with
natural oak veneer with dark colour.
Plywood tiles shall be placed in the height of 90 cm.
Previously construction of planks laths are fixed on the walls with respective strips. The conclusion is made with
decorative strips.
After the judge’s desk, the wall will be covered with plywood tiles with the desk width and height up to the ceiling.
Corners end with decorative strips.
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Standard Form “Contract Notice”
The Court Rooms shall consist of the following furniture (seats, judge’s desks, lawyer’s desks and visitor’s fence).
Public seats in the courtroom should be designed so as to have a mechanism to lifting them up when no person is
seating on them.
Seats shall be designed according to the details underlined in the project and pictures.
Judge’s desk shall be designed according to the details underlined in the project. For setting the desks, a lifted
basement from the wooden floor shall be designed in such a way that judges’ table to be a bit higher.
Lawyers and prosecutors desks shall be designed from the same material as the other interior part.
Between the visitors and court area a fence shall be constructed from the same material of inventory which will have
also a door made of the same material.
The defendant and witness’s desk shall be designed from the same material as the entire court rooms.
The entire court rooms shall be designed by Inver tiles supplied with natural oak veneer and wooden natural oak with
dark colour.
Public seats shall be constructed according to the project and pictures. Public seats can be double or triple.
III.3 Conditions specific to services contracts
III.3.1 Execution of services is reserved to a particular profession
x
Yes
No
If yes, reference to the relevant law, regulation or administrative
provision
III.3.2 Legal persons should indicate the names and professional qualifications of the staff
responsible for the execution of the service
x
Yes
No
SECTION IV: PROCEDURE
IV.1 TYPE OF PROCEDURE
X Open
IV.2 AWARD CRITERIA
IV.2 KRITERET PËR DHËNIEN E KONTRATËS
 Responsible tender, the lowest price
IV.3 ADMINISTRATIVE INFORMATION
IV.3.1. Previous publications concerning the same contract
Prior Indicative Notice ______________________________________
Other publications (if applicable) ______________________________
IV.3.2 Conditions for obtaining tender dossier / prequalified documents
Time limit for receipt of requests for tender dossier / prequalified documents:
Date: 14.09.2011 time: 12:00 Place: Kosovo Judicial Council Secretariat
Payable documents :yes ;30.00 €
IV.3.3 Time limit for receipt of tenders/ requests to participate
date 19.09.2011 time 14:00
place Kosovo Judicial Council Secretariat
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Standard Form “Contract Notice”
IV.3.4 Time limits is shortened for submission of tenders No
IV.3.5 Is tender security needed ( by all tenders/ candidates)
Yes x
No
If yes, the value of tender security 4.500.00 €
Validity of tender security in days 90+30=120 day
IV.3.6 Tender validity period 90 days
IV.3.7 Tender opening meeting
date 19.9.2011 time 14:30 place Kosovo Judicial Council Secretariat
Every tendered has the right to have a representative at the opening of tenders.
SECTION V: COMPLEMENTARY INFORMATION
V.1 COMPLAINTS
Any interested party may file a complaint with the Procurement Review Body, according to
the provisions of Law No. 03/L-241, Law on Public Procurement in Kosovo,
V.1.1 ADDRESS OF THE PROCUREMENT REVIEW BODY (PRB)
Official name :
Address of the PRB: “Garibaldi n.n.
Town: Pishtina
Postal code:
Electronic address (if applicable):
Contact person:
E-mail:
Telephone:
Fax:
Kosovo Judicial Council Secretariat V.2 ADDITIONAL INFORMATION
Note: economic operators will be entitled to submit a tender, request to participate and other
documents required or permitted to be files during the conduct of a procurement activity in
Albanian, Serbian or English. Add other information:
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Standard Form “Contract Notice”