Missouri Electrical Cooperatives
Multi-Jurisdictional Hazard Mitigation Plan
Kick-Off Meeting #6
Northeast Missouri
Electric Cooperative
Palmyra, Missouri February 8th, 2011
Welcome & Introductions
• Who are we?
– Rob Land, Risk Management and Training
Director
Association of Missouri Electric Cooperatives
– Doug Hermes, Statewide Coordinator,
Missouri Association of Councils of Government
– Tye Parsons, Executive Director,
Northwest Missouri Regional Council of Governments
Welcome & Introductions
• Who are you?
Electric Cooperatives
Regional Planning Commissions
• Lewis County Rural
Electric Cooperative
• Macon Electric
Cooperative
• Missouri Rural Electric
Cooperative
• Northeast Electric Power
Cooperative (G&T)
• Ralls County Electric
Cooperative
• Tri-County Electric
Cooperative Association
• Mark Twain Regional
Council of Governments
• Northeast Missouri
Regional Planning
Commission
Why Are We Here?
• Congress passed the Disaster
Mitigation Act in 2000 that requires
state and local governments and other
public bodies to plan and prepare for
future natural disasters.
• Having a federally-approved Hazard
Mitigation Plan (HMP) is a key
eligibility component for federal
disaster mitigation dollars
Why Are We Here?
• Missouri’s Electric Cooperatives will be
eligible to apply for federal disaster
mitigation funds IF:
• They are potentially eligible in the Code of
Federal Regulations;
• They participate in the creation of a local
HMP;
• They formally adopt the local FEMAapproved HMP;
• A Benefit Cost Analysis on the proposed
project shows that for every dollar spent,
greater than one dollar in future damages
will be saved (BCA 1.0+)
Why Are We Here?
• Mitigation funds can be used for:
– Infrastructure hardening (retrofit)
– Retrofit existing buildings and structures
– Structure elevation
– Soil stabilization
– Etc.
– Maintenance and “capital
improvement” projects are NOT
eligible
Why Are We Here?
Mitigation Dollars
404 Mitigation
• Hazard Mitigation
Grant Program (HMGP)
• Pre-Disaster Mitigation
• Flood Mitigation
Assistance
• Repetitive Flood Claims
• Severe Repetitive Loss
• Used on undamaged
infrastructure /
facilities
406 Mitigation
• Part of the Public
Assistance Program
• Post-Disaster Only
• Used to Return to
Previous Condition
• Can ONLY be used to
improve infrastructure
/ facilities damaged as
a result of the event
Mitigation Dollars
404 Mitigation
• Hazard Mitigation Grant Program (HMGP)
–
–
–
–
–
Tied to a specific disaster declaration
20% of the total disaster losses are available as HMGP
Applications are due within 12 months of the declaration
In 2008 nearly every county was declared a federal disaster
HMGP is used on undamaged infrastructure/facilities within a
disaster-declared county
Visit http://sema.dps.mo.gov/Mitigation.htm and select
FY2011 Unified Hazard Mitigation Assistance Grant
Guidance for more information about the 404 programs.
Why Are We Here?
• Several months ago, AMEC approached
Missouri SEMA about developing a
statewide HMP that would cover the 47
cooperatives in the state.
• SEMA recommended using Missouri’s
Regional Planning Commissions to
complete the plan, who have been
completing county-level hazard
mitigation plans since the early 2000s.
Structure and Process
Missouri’s
19 RPCs
•Every NonMetro RPC will
be completing
at least two
individual
cooperative
“chapters” of
the Statewide
plan.
Structure and Process
Missouri’s
19 RPCs
• Northwest Missouri
Regional Council of
Governments is the
lead RPC for this
project.
• Bootheel RPEDC is
responsible for GIS
QA/QC
Structure and Process
• Each
Cooperative
has been
assigned an
RPC to
complete
your
“chapter”
Structure and Process
• Mark Twain Regional Council of
Governments
• Macon Electric Cooperative
• Missouri Rural Electric Cooperative
• Ralls County Electric Cooperative
• Northeast Missouri Regional Planning
Commission
• Lewis County Rural Electric Cooperative
• Northeast Electric Power Cooperative
• Tri-County Electric Cooperative Association
Structure and Process
• The Statewide HMP will be broken
into two general parts:
– Part One: Plan elements common to
every electric cooperative
– Part Two: Individual “chapters” for each
cooperative that list specific hazard
considerations and vulnerabilities,
infrastructure inventory, and mitigation
strategies.
Structure and Process
• Specific Hazard Vulnerabilities
– i.e. Flood Areas, Heavily Forested, Earthquake
Zones, Dam Failure, Land Slide
• Infrastructure Inventory
– Transmission/Distribution Lines, Buildings,
Other Related Facilities
• Mitigation Strategies
– i.e. Underground utilities, storm safe rooms,
storm structures, hardening lines/poles
Project Timeline
• February – May 2011
– Data collection and asset inventory
• June – November 2011
– HMP meetings with Cooperative staff
– RPCs create individual
Cooperative “chapters”
Project Timeline
• Final Cooperative “chapters” are due
December 1st, 2011.
• First draft of entire statewide HMP plan is
due to SEMA March 15th, 2012.
• Final draft is due to SEMA
May 15th, 2012.
• Local HMPs must be updated and reapproved by FEMA every five years.
What Happens First?
• The first few months of the project
revolve around data collection and
mapping.
• The RPCs will be contacting you to
discuss data needs (specifically your
physical assets).
What Happens First?
• Data Collection
– Lines, buildings, critical infrastructure,
generation/transmission/distribution
related facilities
– Prefer standard GIS format (ESRI)
– RPCs will overlay base asset information
with hazard maps to produce loss
estimates.
What Happens Next?
• After the data collection is complete
and SEMA has approved our plan
template, the RPCs will begin the
planning process
• RPC staff will be meeting with
Cooperative staff to determine:
– Specific vulnerabilities
– Past mitigation efforts
– Prioritized mitigation actions
What Happens Next?
• The public must be given a chance to
provide input to your plan.
• Some public input methods:
– Informing your customers about the HMP
planning process via your website,
newspaper article, or notification on a bill
– Providing a way for the public to offer
comments regarding the HMP
Tracking In-Kind Contributions
• The federal funds paying for the
statewide HMP require local matching
funds.
• In-Kind matching funds are
documented by the work put in by
Cooperative staff towards this project.
• Cash match is an option
Tracking In-Kind Contributions
• In-Kind contributions are documented by
using a special timesheet for the project
• Whenever you work on the HMP project,
be sure to record your time on the
timesheet and have a supervisor sign it.
• This includes:
– Phone calls with RPC staff
– Travel time to/from HMP meetings
– Time spent gathering data for the plan
Tracking In-Kind Contributions
Tracking In-Kind Contributions
Visit
www.MACOGonline.org
Choose
“Document Archive”
and select
“Electric Cooperative HMP
Documents”
Break Out
• Mark Twain Regional Council of
Governments
• Macon Electric Cooperative
• Missouri Rural Electric Cooperative
• Ralls County Electric Cooperative
• Northeast Missouri Regional Planning
Commission
• Lewis County Rural Electric Cooperative
• Northeast Electric Power Cooperative
• Tri-County Electric Cooperative Association
Questions?
• Thank you to Northeast Missouri
Electric Power Cooperative for hosting
our kick-off meeting today.
• If you have questions after today, be
sure to contact your partnering RPC!