Duties of a Finance
Secretary
Nasir Ahmad
Finance Refresher Course
Feb 21, 2015
Hadhur’s (aba) Khutba –
8/16/13
 Finance secretaries need to do Tarbiyyat of Jamaat
members related to financial sacrifice. Finance
secretaries need to become very active in
this regard. This needs constant attention.
 Finance secretary of local Jamaats need to reach
out to every earning member themselves. They can't
assign this task to auxiliaries. Auxiliaries will only help
by way of advising their members about financial
sacrifice.
Hadhur’s (aba) Khutba –
8/16/13
 Finance secretary should reach out to every single
household by way of phone, e-mail or in-person. All of
these modes of communication (available in Western
countries) should be utilized.
 Finance secretaries should improve their own standard
of financial sacrifice. If their own standard in this regard
is not good, how can they ask others about it?
Hadhur’s (aba) Khutba –
8/16/13
 This work can only be accomplished with love and in a
polite manner. Never be harsh to anyone, even if you
have to ask them multiple times.
 Ensure the expenditures are done in the most correct
way possible.
Goals/Target
 100% of earning members should be Chanda paying at the
prescribed rate
 Members paying irregularly and/or at less than prescribed
rate should be persuaded to pay regularly at the prescribed
rate
 Young Khuddam and Lajna starting jobs for the first time
should be included in Lazmi Chanda
 All Lajna earning members should be persuaded to pay
Lazmi Chandajaat
 Chanda Jalsa Salana should be collected along with
Chanda Aam and Wasiyyat
Considerations
 Appoint Muhasils
 Prepare a team with tasks assigned (esp. for Large
Jamaats)
 Appoint Assistants
 Utilize Additional Finance secretary
Monthly Tasks
 Encourage and remind every earning member to pay
Chanda regularly
 Collect Chanda and issue receipts (must be issued with
2 weeks of receipt of chanda)
 Enter all receipts into Finance software
 Collect all Expense receipts with required
documentation for submission to NHQ
 Close month on 30/31st
Monthly Tasks
 Income Batch (Donation collection sheet) and
Expenditure statement must reach NHQ by 7th of the
following month
 Reconcile Bank account
 Pay all Utility bills on time
 Update Tajneed
Monthly Reporting
Requirements
 Income batch must include ALL green receipts
 Expenditure statement should be sent along with
original expense receipts (Please keep copy for your
records and Audit purpose)
 Bank statement for Income account
 Bank statement for Expenditure account
 All direct deposit tickets for the month, the total of
which must match the Income batch amount
Quarterly Tasks
 Observe Lazmi Chanda Collection months (Sep, Dec,
Mar, and Jun) – Deliver at least one Jumma sermon on
Financial sacrifice
 Mail Quarterly Chanda statements to all earning
members
 Call by phone each earning member at least once each
quarter
 Update list of earning Lajna members
Quarterly Tasks
 Involve Local/Regional Missionary to review quarterly
targets
 Discuss Chanda collection in local Amila meeting
 Mail/e-mail Quarterly report form to the NHQ
Primary Responsibility
Educate your Jamaat’s
earning members about the
importance of financial
sacrifice
Primary Responsibility
Motivate and remind them
regularly to pay Lazmi Chanda
according to the prescribed rate
Pray for all your earning members
that Allah enables them to fulfill
their financial obligations