“How to use the
Seton Accident
Record Book”
What is an Accident Record Book?
An Accident Record Book
enables you to record
workplace accidents (injury or
no injury) and near misses.
Who needs to use an Accident Record Book?
• Factories, mines or quarries
• Any premises where the Factories Act 1961 applies
• Any premises where 10 or more people are employed at the
same time
Numbering your Accident Book
On the front cover
write a book
number to ensure
identification
Nominated Person
Nominate a person who will be
responsible for securely storing
completed accident records.
Complete their details on the
front cover
What does an Accident Record look like?
The stub remains in the
book
The form is detached
and stored away
securely
How to use an Accident Record Book
Step 1 – Fill in the date and then enter the record number on both
the stub and the form
How to use an Accident Record Book
Step 2 – Fill in the full name, address and occupation of the injured person
record book?
How to use an Accident Record Book
Step 3 – Fill in the full name, address and occupation of the person who is
filling in the Accident Record form
How to use an Accident Record Book
Step 4 – Complete some information about the accident
This has to be signed and dated by the person
that filled it in.
What to do next?
1. Detach the form and hand it to
the nominated member of staff
2. The record then needs to be
securely stored in a lockable
cabinet
3. Any Accident Book covers and
records need to be kept for 3
years
Data Protection Act
To comply with the
DPA you must ensure
that all completed
Accident Records are
stored away securely
Information for Employees
• Inform your employer as soon as the incident has taken place
• Either yourself or someone on your behalf can complete the
Accident Record
•Detach the form and hand it to the nominated person – leaving
the stub in the book
•You may want to keep a photocopy for your own records
Information for Employees
If the accident prevents you from working:
• If you need time off because of an accident at work, you are
entitled to Statutory Sick Pay (SSP)
• Your employer may also have a private sick scheme
• If you do not qualify for either of these you may be able to
receive State Sickness Benefit
Information for Employees
If the accident disables you:
• You may be entitled to claim Disablement Benefit
• You can find more information in leaflet ‘NI 6 Industrial
Injuries Disablement Benefit’
Information for Employees
If the accident has not affected you:
• An accident could affect you at a later date so it is vital that
you protect your rights to future benefits
• A ‘BI 95 Accident at work: what to do about it’ form should
be filled in
•This enables you to confirm that you have suffered an
industrial accident whilst at work
Information for Employees
If you require any information about the benefits
listed, please contact your local
Jobcentre Plus office.
Details can be found in your local phone book.
Questions
1. By securely storing completed accident records,
which Act will you be complying with?
2. Who can complete the Accident Record form?
3. When should you inform your employer once
you’ve had an accident?
4. Whose details should appear on the front cover of
the Accident Record Book?
5. Where should completed Accident Records be
stored?
6. How long should all completed records and
corresponding book covers be kept for?
How to purchase the Seton Accident Record Book
Go online to
www.legislationwatch.co.uk/prod39
Call FREE on
0800 585501