2012 Enrolment Project: Scope
2012 Enrolment
Steering and project Management:
Dean Pateman (lead)
Justin Lynas (project manager)
James Smith
Scott Miller
Nick Head
Sub-teams will be formed and advice
taken; this will certainly include:
Jonah Duffin
Su Lomas
Terry Andrews
Shona Brown
Katharine Bock
Chetan Patel
Deliverables
Processes and systems to
support the new fees, loans
and bursaries.
Timeframe
To support applications
for support and
enrolment for 2012/13.
End point
Fee, bursary and
enrolment procedures
in place for 2012/13
enrolment.
Project Scope
Enrolment
System knows whether you are an old regime or new regime student and present options
accordingly: pre-identification and flagging of old regime students.
Changes to admissions process:
messaging, timing ….
Policy and procedure around accepting offers, invitations to enrol, encouraging declines …
Payment in instalments (new payments package)
Debt chasing (be aware of possible required changes to existing procedures)
Update online programme enrolment
Terms and conditions of enrolment
Enrolment (modular only)
Replace SITS-based modular enrolment with a Birkbeck APEX development
User authentication outside SITS
Lower ‘2011/12’ fees for continuing students (old regime)
Student confirmation of programme of study (required for loan eligibility) (new regime)
Build and populate Curriculum database with modular Certs modules
Assess whether modules contribute towards a named programme of study (required for loan
eligibility) (new regime)
Lower fees for special agreements, e.g. students from London FE Colleges
Waiting list to open in March 2012 (tbc)
Bursaries and scholarships
Application for and provisional approval of i) Birkbeck bursaries; ii) half fees (new regime)
Assessment of eligibility for bursaries
Payment of bursaries to students.
Policy and process if student is assessed to not be eligible
Loans
Assess eligibility for loans and enrol based on expected receipt of a loan (new regime)
Receipt of loan income against debtor account
Instruct students to apply for loans (communication): track who has applied?
Student change of circumstance: withdrawals, mode change, transfer
Keeping the student record in line with mode, programme in a timely manner
Liaison with SLC:
Attendance confirmation
Change in circumstance
File transfer from SLC to SITS
Key dates
Modular enrolment opens
Programme enrolment opens
PT Students can apply for loans
May 2012
May 2012
July / August 2012