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City Council Work Session Meeting
Tuesday, August 7, 2007, 5:30 PM
Mayor Alan Hallman
Alderman at Large Jo Cranford Hodges
Councilman at Large Richard Murray
Councilman Ward 1 Susan Bailey
Councilman Ward 2 Lew Valero
1. Call meeting to order.
Mayor Alan Hallman called the meeting to order at 5:30 PM in the Fire Annex,
3468 North Fulton Avenue, Hapeville, Georgia.
2. Roll call.
Councilman Susan Bailey
Councilman Richard Murray
Councilman Lew Valero
Absent
Alderman Jo Cranford Hodges
3. Welcome.
Mayor Alan Hallman welcomed attendants.
4. Mayor’s comments.
Bill O’Brien, Intercities Properties, developer for Olde Towne said that some of
the specimen trees in the development area are diseased. White Meadows
Tree Service is performing an analysis.
5. Department items of discussion.
Administration, City Administrator Mike Rast
Relocation of internal staff - Executive Session
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Economic Development, Interim Director Mike Rast
Happy Day’s Festival Contracts with vendors
Interim Director Mike Rast reported that Main Street Manager Allie O’Brien
was preparing for the Happy Days Festival. Friday evening, September 14,
the City will host a Hapeville High School Reunion with food and beverage
vendors and musical entertainment. All vendor contracts were provided to
City Attorney Murray Weed for review.
Community Service Department, Director Ron Griffith
Director Griffith reported that the Sunset sewer project had been delayed by
a few days and hoped to have the road opened by next week. He said that
the depth of the pipes had been the obstacle. Director Griffith said that the
street would need to be repaved upon completion of the sewer line
replacement and projected that this could be 30-45 days out.
Director Griffith said that reports of property damage by Atlanta Gas Light
were reported during their gas line replacement project. Mr. Griffith stated
that he was working with homeowners and Atlanta Gas Light contractor to
remedy the complaints.
Director Griffith said that many old specimen trees had been damaged by
the drought.
Police Department, Chief Rick Glavosek
Chief Glavosek reported that favorable ongoing discussion was transpiring
with Tri City Narcotics. Chief Glavosek was asked to check the speed limits
posted on Old Jonesboro Road and monitor motorist for speeding.
6. Council comments.
Councilman Richard Murray asked that the Fire Marshall check the back
door at Kafe Kellys for safety.
7. Old business.
None.
8. New business.
None.
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9. Public comments.
Loraine Fincher, Ruth Barr, Ann Ray, Ann McElfresh, and Frank Cranford made
public comments.
10. Executive Session for the discussion of the possible acquisition of real
estate, future or pending litigation, and personnel matters.
Motion:
Councilman Lew Valero made a motion, Councilman Richard Murray
seconded to go into Executive Session at 6:00 PM. Motion carried 3-0.
Councilman Susan Bailey made a motion, Councilman Richard Murray
seconded to go back into Open Session at 6:57 PM. Motion carried 3-0.
No action taken.
11. Adjourn.
Motion:
Councilman Susan Bailey made a motion, Councilman Richard Murray
seconded to adjourn the meeting at 6:57 PM. Motion carried 3-0.
Respectfully submitted by:
________________________________________
Alice Shepard, City Clerk
_______________________________________
Alan Hallman, Mayor
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City Council Meeting
Tuesday, August 7, 2007, 7:00 PM
Mayor Alan Hallman
Alderman at Large Jo Cranford Hodges
Councilman at Large Richard Murray
Councilman Ward 1 Susan Bailey
Councilman Ward 2 Lew Valero
1. Call meeting to order.
Mayor Alan Hallman called the meeting to order at 7:00 PM in the Council
Chambers, 3468 North Fulton Avenue, Hapeville, Georgia.
2. Roll call.
Councilman at Large Richard Murray
Councilman Ward 1 Susan Bailey
Councilman Ward 2 Lew Valero
Absent
Alderman at Large Jo Cranford Hodges
3. Welcome.
Mayor Hallman welcomed attendants.
4. Pledge of allegiance, Councilman Susan Bailey.
5. Invocation, Dr. Becki Jones, Hapeville United Methodist Church.
6. Mayor’s comments.
Mayor Hallman asked the Council to move forward with agenda items.
7. Appointments, Awards and Presentations.
Board appointments.
Design Review Committee
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Appeals Board
Motion:
Councilman Susan Bailey made a motion, Councilman Richard Murray
seconded to appoint Aaron Fortner and Gretchen Orin to the Design Review
Committee. Motion carried 3-0.
Councilman Susan Bailey made a motion, Councilman Richard Murray
seconded to appoint David Howington to the Appeals Board. Motion carried
3-0.
Service Pin.
Tom Gaffney, Code Enforcement, 5 Years
Clean & Beautiful Yard of the month.
Diane Berry, 643 Campbell Circle
Georgia Tech, Professor Richard Dagenhart and Jeff Boyd presented Final
Phase of Planning Study prepared by a Planning Studio Architectural Studio
for the Ford Motor Company site.
8. Public comments regarding agenda items.
None.
9. Department monthly reports and motion items.
Administration, City Administrator Mike Rast
Consideration to approve Minutes of July 3, and July 17, 2007.
Motion:
Councilman Lew Valero made a motion, Councilman Richard Murray
seconded to approve the July Minutes. Motion carried 3-0.
Consideration to approve Accounts Payables
Payroll
Federal Taxes
State Taxes
$ 461,772.58
$ 287,815.05
$ 75,284.22
$ 16,830.23
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Motion:
Councilman Lew Valero made a motion, Richard Murray seconded to
approve the Accounts Payables. Motion carried 3-0.
Consideration to adopt Resolution 2007-13, calling for a General Election on
November 6, 2007, for the posts of Mayor and Alderman at Large.
Motion:
Councilman Susan Bailey made a motion, Councilman Lew Valero seconded
to adopt Resolution 2007-13. Motion carried 3-0.
Consideration to enter into an agreement with Fulton County to conduct
General Election on November 6, 2007, in the amount of $4,354.00 and
authorize the Mayor to sign all documents necessary to execute the same.
Motion:
Councilman Susan Bailey made a motion, Councilman Lew Valero seconded
to adopt agreement with Fulton County to conduct General Election. Motion
carried 3-0.
Consideration to enter into agreement with BellSouth for 911 charges and
authorize the Mayor to sign all documents necessary to execute the same.
Motion:
Councilman Lew Valero made a motion, Councilman Richard Murray
seconded to adopt agreement with BellSouth for 911. Motion carried 3-0.
Monthly Report.
City Administrator Mike Rast gave the monthly report. City Administrator Mike
Rast reported that Delta Airlines, Inc. had paid their 2006 property tax bill in
full, however their outstanding water bill was not secured but felt payment
was forthcoming.
City Administrator Mike Rast said that the City Employee Pension Fund had
been transferred from the Georgia Municipal Association to Mass Mutual.
City Administrator Mike Rast said that qualifying for the General Election on
November 6, for Mayor and Alderman at Large would be Monday, August
27, through August 31, from 8:30 to 4:30 PM.
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City Administrator said that Millage Rate Hearings had been scheduled for
Tuesday, August 21, at 8:00 AM and 6:00 PM, and September 4, at 7:00 PM.
The millage rate 16.61 would be set at the September 4, Council meeting.
The millage rate for 2006 was 12.61.
Community Services, Director Ron Griffith
Consideration to approve Ronny D. Jones Enterprises, Inc., to pave 1.5” of
asphalt on Sunset Avenue from Arnold Street to Victoria Lane (400’ X 26’) in
the amount of $11,320.00 and authorize the Mayor to sign all documents
necessary to execute the same.
Motion:
Councilman Lew Valero made a motion, Councilman Susan Bailey seconded
to approve contract with Ronnie D. Jones. Motion carried 3-0.
Monthly report.
Director Ron Griffith gave the monthly report.
Director Ron Griffith reported that the Atlanta Gas Light line replacement
project would be completed by September 10.
Economic Development, Interim Director Mike Rast
Consideration to authorize Main Street Manager Allie O’Brien to contract with
vendors for the Happy Day’s Festival in an amount not to exceed $10,000.00
in totality.
Motion:
Councilman Lew Valero made a motion, Councilman Richard Murray
seconded to authorize Allie O’Brien to move forward with vendors for Happy
Days. Motion carried 3-0.
Monthly report.
Director Mike Rast gave the monthly report.
Director Mike Rast said that Happy Days and Tour de 29 plans were
underway. A Hapeville High School reunion is planned for Friday evening,
September 14, with family events planned for the festival on Saturday,
September 15. A series of events are planned in the downtown area for Tour
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de 29. Events begin on September 5, An Electric Evening of Arts at Equinox
Books and Beyond, September 7, Blue Grass & Brown Bag in the Park,
September 13, Cultural Adventure in Downtown preceding Happy Days
events. Detail will be posted in the Home Town News and www.hapeville.org.
Fire Department, Chief Tom Morris
Consideration to enter into an intergovernmental agreement with the City of
College Park, Georgia, to provide mutual aid.
Motion:
Councilman Richard Murray made a motion, Councilman Susan Bailey
seconded to enter into an intergovernmental agreement with the City of
College Park, Georgia. Motion carried 3-0.
Monthly report.
Chief Tom Morris gave the monthly report.
Chief Morris reported that the Fire Department had collected $5,904.80 for
the Georgia Burn Foundation.
Consideration to adopt Ordinance 2007-14 regulating sprinklers systems for
construction purposes. First reading 7-3-07. No action taken.
Police Department, Chief Rick Glavosek
Monthly report.
Chief Rick Glavosek gave the monthly report.
Chief Rick Glavosek said that he would like to report that “right sizing”
regarding staffing was adequate and were maintaining standards, policing
and equipment. Chief Glavosek reported that crime was down and new
proactive community policing had been implemented.
Recreation, Director Dan Magee
Monthly report.
Director Dan Magee reported the Cranford’s Summer Concert wound end in
August with the third concert of the series.
Director Dan Magee said that Free Soccer in the Streets was progressing well.
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Director Dan Magee reported that graffiti on public buildings had increased,
and asked the public to be watchful and report any unusual activity.
Director Dan Magee said that free mulch was stored at Cofield Park.
10. Old business.
None.
11. New business.
None.
12. Public comments.
Charlotte Rentz, Ann McElfresh, Becki Jones, Ruth Barr, and Jonathan Love
made public comments.
13. Adjourn.
Motion:
Councilman Richard Murray made a motion, Councilman Lew Valero
seconded to adjourn the meeting at 8:35 PM. Motion carried 3-0.
Respectfully submitted by:
_____________________________________
Alice Shepard, City Clerk
_____________________________________
Alan Hallman, Mayor
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