CHECKLIST - CONTINGENCY PLAN
1. Background and executive summary
Topics
Food security
Health & Nutrition
 National/local contingency plan
 National protocol for Malnutrition
treatment and services that apply it
To be collected
 ACF – FSL policy paper
 ACF Mission annual Plan
 Existing MoU between ACF and MoH
regarding Nutritional activities
 ACF Emergency strategy
 ACF – Nutritional policy paper
 FS Cluster strategy regarding
contingency plans
 ACF Mission annual Plan
 ACF 2010-2015 international Strategy
 ACF Emergency strategy
WASH
 Identify and interview
governmental entity in charge of
WASH activities in emergencies
and gather legal frames.
Logistic
Administration
 National legal and regulatory
framework: disaster units,
eased customs procedures in
emergencies, VTA, etc..
 Inflation rates, labour law,
minimal salary, NGO
registration file, NGO
regulation laws, etc…
 NGO law and regulations,
specific derogations, etc..
 NGO law and regulations,
specific derogations, etc..
 ACF - WASH Policy
 Existing MoU between ACF and
“Environmental Ministry” or
municipalities regarding WASH
activities
 Health Cluster strategy regarding
nutritional contingency plans
 ACF Mission annual Plan
 ACF 2010-2015 international Strategy
 ACF Emergency strategy
 WASH Cluster strategy regarding
WASH contingency plans
To be
produced
 ACF 2010-2015 international
Strategy
 All national legal documents or institutional framework related to Food security, Water, Sanitation ,Hygiene, Waste
disposal, Health and Nutrition in the country
 All institutional documents or institutional framework related to Food security, Water, Sanitation ,Hygiene, Waste
disposal, Health and Nutrition
 Contact list of the persons in charge within the organization for the CP design
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CHECKLIST - CONTINGENCY PLAN
2. Context analysis
Topics
Food security
Health & Nutrition
WASH
 Information on political and economic trends and national system
 Security, context and risk
information
 Detailed and disaggregated population data
 Country/regional/provincial/municipal maps and FS, WASH and H&N related maps and SIG data
 Livelihood profile, baseline data and zoning map
To be collected
 Reference coordination bodies (ministries, NGOs, Cluster) and contact list
 Food supply and food security
situation of the country
 Food economies of population
groups
 Food security indicators (at national
and local level)
To be produced
 Maps of chronic food insecurity
areas
 Transport means
 Available equipment and
supplier catalogue
Administration
 Contact list admin other
NGOs, public administration,
lawyer, embassies, donors
 Bank system analysis
 Logistic coordination and
reference bodies
 DRR, disaster management activities and bodies, other contingency plans
 Available resource materials about
agro-ecological and agro-economic
context.(Agro context, Harvest,
calendar, Hunger gap)
Logistic
 Custom documentation package
 KAP survey and traditional
 Contact list
behaviours analysis regarding
 Previous Nutritional surveys at national excreta disposal, hygiene awareness  Complete communication
and regional level
and water use.
mapping (local operators,
reliability, weaknesses,
 Existent CAP surveys on the causes of
 Gather information regarding
authorisations for radio, etc.)
malnutrition
national, regional and provincial
health statistic about:
 National and regional statistics of
 Health system details
nutritional indicators: Breastfeeding,
feeding practices, use of enfant
formula, mortality and morbidity for
the main diseases, and CDR for total
and < 5
 Maps of chronic nutritional affected
areas
 Diarrhoea prevalence
 Cholera endemic zone
 Malaria prevalence
 HIV/AIDS prevalence
 Refer to Joint Monitoring Program a
national level, for water and
sanitation coverage indicators/data.
 Short description of the political and economic system
 Risks analysis and security
analysis ( equipment and staff)

Financial environment, HR
regulation analysis
 Population figures (census data per administrative area)
 General indicators FS, H&N, WASH and other relevant
 Classification of areas (food economy areas, basin, urban, rural, coastal, fluvial, etc) produce Maps of main categories
for each sector and main livelihood zones
 Map of vulnerable groups and related areas (IDH, poverty index, etc…)
 DRR system analysis
 General contact list
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CHECKLIST - CONTINGENCY PLAN
3. Hazard and risk analysis
Topics
Food security
Health & Nutrition
WASH
 Hazard maps and historic records of past hazards, impact and affected people (severity and frequency of the hazards)
To be produced
To be collected
 Reports that indicate how exposure and vulnerability to such hazards may have changed as a result of recent
environmental policy or developmental activities.
Logistic
 Complete maps set of hazard
and at risk areas.
 Lessons learned from past emergency and recovery interventions
 Any security constraints on
movements and access (for
staff and the affected people
 NGOs presence and activities related to disaster management, contingency planning and contingency stocks, risk
reduction. Partners and in-country capacities likely to support response to future crises.
 Others INGOS presence and
logistical capacity response
 Expected impact on livelihoods for
each identified hazard, taking into
consideration the following:
 Expected impact on the health system  Expected impact on water,
and services for each identified hazard sanitation and hygiene of
identified disaster taking into
 Access: In case of floods and other
account the following:
 The expected impact on local food
destructive disasters as conflict.
 The expected impact on
production, on market distribution
 Drugs and supplies availability.
systems and capacities, and on the
access to safe water and
 Diseases
access of people to those markets;
sanitation;
 People’s own coping mechanisms
 People’s own coping
 The capacity of the government and
and how they may have been
mechanisms and how they
other organizations for nutritional
disrupted by events;
may have been disrupted by
crisis response.
events;
 The likely rate of depletion of
 The capacity of the
household stocks; and
government and other
 The capacity of the government
organizations to cope face
and other organizations to
WASH emergency.
supplement market mechanisms.
 Analysis of past disasters and impact
 Disaster sheet (definition and impact)
 Risk mapping and risk priorities
 Risk priorities
 Seasonal risk calendar
Administration

 UN agencies presence and
logistical capacity response.
 Constraints on
logistics/delivery systems
(taking account of the impact
of past events
 Folder of hardcopy and
digitalized relevant maps.

 INGOS and UN contact list.
 INGOS and UN levels of stocks.
 Logistical constraints lessons
learnt – country level.
 NGO map ( by sector)
 Response capacity analysis
 Risk exposure index and map
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CHECKLIST - CONTINGENCY PLAN
4. Scenarios building
Topics
Food security
Health & Nutrition
WASH
Logistic
Having chosen the scenarios to be planned for, and bearing in mind that each contingency may 
involve a number of scenarios, the details of each scenario must be defined in terms of specific
assumptions concerning:
Administration

To be collected
 Location(s)/area(s) affected
 Estimated number and characteristics of affected people expected to be in need of assistance (desegregated data per
age and sex)
 Access that different groups of vulnerable people are expected to have to services, therefore, the type and level of
assistance likely to be needed
 The period during which assistance may be required
 Overall objectives to be accomplished during the intervention
 Activities planned
 Expected actions of government and other parties (taking account of any national and other preparedness and
response plans)
To be
produced
 Need or presence of any local partner or government authorisation
 Scenarios (best, most probable, worse)
 Problem three for scenario retained
 Forecasted Security analysis
and specifics risks for each
scenario

 Forecasted logistic constraints
for each scenario
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CHECKLIST - CONTINGENCY PLAN
5. Response strategy
To be collected
Topics
Food security
Health & Nutrition
Logistic
 All past FS, WASH, H&N proposal and budget related to activities defined within the scenario building
 Price list
 Activity sheets or any methodological/capitalization documents regarding activities considered within the scenario
building
 Equipment list available on the
mission
 Lessons learnt from other responses, guidance sheets, evaluation reports, etc…
 National policies and customs
procedures and delays for
importation
 Price List for budget design
 Donors procedures
 Solution three for scenario retained
 Context-adapted activity sheets
To be produced
WASH
 Concept paper (including LFA, activity plan and organizational chart) for each scenario
 Purchase plan and exemption
request letters
Administration
 Salary scale and expats cost
details
 Price list
 Previous ER Budget
 Donors procedures and
budget format
 Budget for each activity
sheets
 Security chapter and mitigation  Budget for each Concept
measures
paper
 Visibility chapter
 Budget and logistic needs for
each activity sheets
 Budget and logistic needs for
each Concept paper
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CHECKLIST - CONTINGENCY PLAN
6. ER management and coordination
To be collected
Topics
Food security
Health & Nutrition
WASH
Logistic
Administration
 Internal contact list with key responsibilities. Contact list of main FS, WASH, H&N actors
 Donors procedures
 Donors procedures
 Job description
 Docs Log/admin Emergency
 Docs Log/admin Emergency
 Questionnaires and surveys used during past interventions
 Equipment list available on the
mission
 Previous ER budget
 All projects monitoring sheets available at mission level
 Lessons learnt from other responses
 Current mission job description for FS, WASH, H&N officers. Human Resources Flow Chart
 Location and status of the emergency stocks (Kit TFC, SFP, WASH, …)
 Reporting formats
 Letters of intentions (authorities, beneficiaries, etc..) and MoUs
 Coordination mechanisms
 Previous budget
 Donors procedures
 Job Description
 Donors procedures
 Job Description
 Security guideline
 Press releases
To be produced
 Internal coordination:
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Early warning system and emergency phases
Decision schemes ( Field – Capital –HQ)
Coordination channel flowchart and frequency
Mission contact list and constant companion
RH: Job Description of the staff required, organization chart
 Implementation plan for each response:

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
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
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Rapid assessment (Indicators, questionnaires, staff, letter of commitment, etc.)
Targeting (selection criterias)
Partnership
Monitoring (APR)
Reporting (ER Sitrep, stratrep)
External coordination:
 Local authorities (contact list and letters of introduction, MoU)
 Donors (contact list of pre identified donors, procedures)
 Local partner (contact list of pre identified local partner, MoU)
 Beneficiaries: Letter of introduction
External communication:
 Communication protocols and channel flowchart (press release, radio, web, newspaper, etc..)
 Media strategy (Contact list)
 Kit Log ER adapted to country
 Visibility protocols
 Coordination and reporting
protocols
 Job Description, organization
chart
 Kit Admin ER adapted to
country
 Kit RH ER (JD, internal
regulations, salary scale,
perdiem ER, Job
announcement, etc..)
 Cash transfer protocols
 Security SOP for ER
 Roster HR
 RA budget
 Coordination and reporting
protocols
 Job Description, organization
chart
 RA budget
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CHECKLIST - CONTINGENCY PLAN
7. Capacity building and CP follow up
Topics
Food security
Health & Nutrition
WASH
Logistic
Administration
To be
produced
To be
collected
 Staff identification for training on RA and response implementation
 Counterpart identification/assessment and training needs
 Equipment and material needed
 Price list
 Staff contact list
 “Knowledge” gap identification – Training needs
 Assessment kit IOF
 Training plan
 Contingency stock list of
material
 Training calendar proposed
 Evaluation test pre-training
 Evaluation test post training
 Training admin in
emergencies (ER budget
design and donors rules)
 Training kit IOF
 Training logistic in emergencies
+ guidelines ER
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