Position Management
Business Process Guide
for
Department Managers
Table of Contents
OVERVIEW .................................................................................................................................. 3
ACCESS THE SYSTEM .................................................................................................................. 4
VERIFY A POSITION USING POSITION CROSS-REFERENCE ............................................................. 7
HEADING 2 ..............................................................................................................................10
Heading 3 ..........................................................................................................................10
REVISIONS .................................................................................................................................11
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Overview
The purpose of this Reference Guide is to illustrate the procedural steps and the PeopleSoft
screens used by Departmental Position Managers to:

Create/Modify Positions

Maintain Position Accounting

View Position Cross-Reference
In PeopleSoft there are 3 roles within position management.
They are:
(A) Create/Modify Positions
HCM_Department Position Mgr
(B) Maintain Position Accounting
HCM_Department Financial Mgr
(C) Position Cross-Reference
HCM_Department Position View
A
B
C
Those with the Dept Position Mgr or Dept Financial Mgr role will automatically be given the
Dept Position View. The Dept Position View role can also be requested by those within your
area needing to see this information but who will not be given the access to make changes to
the position number or the funding.
Depending on the change, the request to modify or create a position number will be routed to
OHR for approval. An example requiring OHR approval would be a change to the job title/job
class code.
Most position changes will not require OHR approval. Some examples would include:
 Change to Reports To
 Change to funding
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Access the System
You can access the PeopleSoft system from the link below,
https://hrsa.oasis.asu.edu
You need to use your ASURITE ID and Password to sign in.
1
2
3
(1) Enter your ASURITE
(2) Enter your Password
(3) Click Sign In
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After signing into PeopleSoft, Position Management is only 3 clicks away.
The Menu items are: ASU Customization > ASU HCM Custom > ASU Position
Management. Let’s begin.
Tip: Once you have reached the main Position Management menu, you can click on the “Add to
Favorites” link in the top right hand corner of your computer screen and save that web page link.
From then on, Position Management will only be one click away!
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This is the main ASU Position Management Menu. You can see the 3 sections that Position
Management is comprised of. Remember to save this page as one of your favorites, making it
easy find again.
Next we will explore 5 procedures:
1. Verify Position data using Position Cross Reference
2. Maintain Position Accounting
3. Modify a Position
4. Create a Position from scratch
5. Create a Position by cloning an existing position.
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Verify a Position Using Position Cross-Reference
To review the details of a position number, or see the employees assigned to a position number,
at the main PM menu select Position Cross-Reference.
A position number value can be looked up by position number, business unit, department, job
code, EmplID, Last Name or Name of an employee.
Once a position number has been selected, employees are on that position number are listed as
well as links to the Position Data Details and the Fiscal Year Distribution.
The role that you will need to view position cross-reference is Dept Position View. Employees
who have either the Dept Position Manager or Department Financial Manager roles will
automatically be given the Dept Position View role. The Dept Position View role can also be
given out separately to others who have a need to see and review this information in your
department.
You can find positions by completing any of the selections shown above with the information
that you know, and clicking the Search button.
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General position information will be displayed on the first screen as well as a listing of the
employees that are on that position number. To look at all the attributes you can click on
Position Data Details.
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This screen shows more information about the position.
Click the Return button to go back to the general information screen.
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You can view account information related to this position from three different links. The three
screen shots after this page will show you the screens shown when you click on:

Fiscal Year Distribution

Distribution History and

Position Cross Reference Tab
Heading 2
This is to test out the TOC.
Heading 3
Again, this is to test out the TOC.
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Revisions
Date of
Change
Changes
Updated
Page(s)
Editor
Next Review Date
Document Owner
Version Number
Date
Name
#
HCM Department Position Management
© Copyright 2006 – Arizona State University
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