Example 4: Multiple Choice – unformatted
1. Open a new file in Word (or type in the text; do not use automatic list styles in Word)
2. Attach the BANA template:
• Click on Template icon on the Quick Access Toolbar
• Select Document Template
• Select Attach: BANA Braille 2014.dot
• Check: Automatically update document styles
• Click: OK
3. If you are creating the document, type in text as Example 4: Multiple Choice – unformatted
4. Use the BANA template to format text
5. You can add the "show all" ¶ icon to your Quick Access Toolbar. This feature shows
paragraph marks and other hidden formatting symbols.
Example 4: Multiple Choice – formatted
1. Highlight or place cursor within the text you want to format.
2. Go to the BANA Template and select Headings.
3. Choose from the dropdown menu:
• Centered (no blank lines, no protection) keeps 3 blank cells at left and right margin, no
blank lines before or after the heading
• Heading 1 (centers and adds a blank line before and after the heading)
• Heading 2 (formats 5-5 and adds a blank line before the heading)
• Heading 3 (formats 7-7 and adds a blank line before the heading)
4. To format the Directions, go to the BANA Template and select:
• Exercise / Directions OR
• Numbered / Indent 5, Runover 5 (Directions are always formatted in 5-5)
5. To format the Multiple Choice Questions, go to the BANA Template and select:
• Exercise / Exercise 1 (this creates the 1-5 style) OR
• Numbered / Indent 1, Runover 5 (this creates the 1-5 style)
6. To format the Answer Choices, go to the BANA Template and select:
• Exercise / Exercise 2 (this creates the 3-5 style)
OR
• Numbered / Indent 3, Runover 5 (this creates the 3-5 style)
7. This type of formatting is showing a main item with subentries (similar to an outline)
• Each new level should begin two cells to the right of the previous level.
• In a multiple choice problem there are two levels. The question is main entry (Level 1),
the answer choices are subentries (Level 2).
• All runovers should be the same. An example with four levels is shown below:
Indiana (state) –
format style 1-9
Indianapolis (capital) –
format style 3-9
Cardinal (state bird) –
format style 5-9
Peony (state flower) –
format style 7-9
8. The low line (blank to be filled-in) and the dash ('en' dash or 'em' dash), will be translated into
the Braille file in Duxbury with the new UEB symbols. BE CAREFUL: make sure it really is
a dash, not a hyphen.
9. You should not select from List menu (List 1) for listed items that are an Exercise with
Directions. It will add an unneeded blank line between the Directions and the list.
10. You do not want to use Automatic Formatting for List Style in Word. The letters and numbers
generated to create the Outline format are not 'really' there! You cannot copy/paste them into
another Word file and Duxbury does not 'see' them and will omit them in the braille
document.
Example 4: Multiple Choice – braille