cApex10 Manual (Robust Back Office Software for Capital/Derivative Market) Contents: Introduction Initial Setting Daily Processing Task Account Open Voucher Entry Demat System Make Payout for DP Make Pay-in (Beneficiary) for DP Digital Contract Note Payment Control Report Introducer Calculation Support System Contact Us Introduction Top Initial Setting Before start working in cApex10, user has to do some setting. For it, follow the following steps: Step 1: Go to Masters and select Exchange Master Step 2: Select Exchange Step 3: Set all parameters according to Broker or Sub-Broker Details of available parameters are given below: S.No Name Detail 1. Exchange Code Write N- for NSE Exchange and B-for BSE exchange 2. Exchange Name Enter Exchange Name 3. Member of Exchange (Y/N) If user is a member of exchange then write ‘Y’ otherwise ‘N’ 4. Exchange Member ID If user is a member of exchange then write exchange member ID otherwise leave it blank 5. Exchange SEBI Registration no. Enter Exchange SEBI Registration no. 6. Exchange Account Code If user has an account in exchange then enter exchange account code 7. Exchange Clearing Bank Enter code of exchange clearing bank 8. No Delivery On Clearing Rate Applied If user wants to apply on no delivery clearing rate then write ‘Y’ otherwise ‘N’ 9. Exchange NSDL Depository ID Enter DP ID if user is a member of exchange 10. Pool Account ID Enter pool account ID 11. CMBPID Enter clearing member business partner ID 12. CDSL Pool Account ID Enter CDSL Pool Account ID (It must be of 16 digit) 13. Scrip Create Automatic From Trade Import(Y/N) Write Y“ for NSE/BSE based scrip 14. Obligation Posting 100%(Y/N) ‘Y’ for obligation posting 100% post in Financial and ‘N’ for delivery /jobbing bills separate in FA 15. Transaction Charges Control A/c code Enter Transaction Charges Control A/c code 16. Rounding Off [2 / 4] Rounding off decimal up to 2 by deafault 17. Stamp Duty Indication( $ / M /S) Enter“S” for standard which is .01%, ‘M’ for Branch wise,’$’ for State Wise , ’N’ for not applicable 18. Stamp Duty Control A/c Code Enter Stamp Duty Control A/c Code 19. Service Tax Registration No. Enter Service Tax Registration No. 20. MAPIN ID Enter MAPIN ID 21. NSDL Charges [ in Rs.] 22. CDSL Account -2 Enter CDSL Depository Participant ID 2nd 23. CDSL Account -3 Enter CDSL Depository Participant ID 3rd 24. CMID For CDSL Enter Clearing Member ID for CDSL 25. Trade Import Without Client cd Enter the path where wants to keep the imported trade file without client code 26. Trade Import File Path Enter the path where you want to keep Trade import file 27. Early Payin Pool ID Enter early payin pool ID 28. CTCL Server Terminal ID Write CTCL Server Terminal ID Step 4: Go to Utilities >>System Utilities >>System File Maintenance Step 5: Fill all details in Standard tab Step 6: Go to Utilities >>System Utilities >>System File Maintenance Step 7: Fill all details in Default Values tab Step 8: Go to Utilities >>System Utilities >>System File Maintenance Step 9: Fill all details in Control Account Step 10: Go to Utilities >>System Utilities >>System File Maintenance Step 11: Fill all details in Others tab Top Daily Processing Note: * First of all, add client’s code, detail and it’s brokerage from MASTER, add branch code if want, and brokerage of clients then follow these steps as described below. * Before using CAPEX Take Online Backup files from Main Terminal or from FTP: Trade file From Exchange: 1. TRADE.TXT sub broker) 2. TRADES.CSV trades.) Or 31_07536.txt (DD_memberid.txt) trades). CTT file 4. Setp.csv Margin file from exchange: (on SINGLE TERMINAL: trade file for (Member file which have all trading id’s (on FTP: trades file for member only) (Both files have multiple terminal ids’ (This is for settlement records file.) 5. c_mg02_memberid_ddmmyyyy.csv (on FTP: Cash margin file ) Security Transaction Tax File from Exchange: 6. mwst_memberid_ ddmmyyyy.csv transaction tax) (on FTP: this file is for Security Closing Rate File: 7. ddmm0000.md (on FTP: Closing Rate file for Cash Market) FLT File: Flt file of both pool a/c (NSDL and CDSL), and both Beneficiary file (NSDL and CDSL) Copy all these file in data file folder. After downloading these files from FTP or from terminal please follow these steps for Daily Transaction as described below: Step1: Go to Master>>Settlement Schedule Add routine BSE settlement here. And for NSE settlement user can either add settlement manually or import SETP.CSV provided by exchange. To import setp.csv click button Import from NSE Note:-User can import SETP.CSV on weekly basis because on import; system opens at least 10 next settlements. Step2: Trade Import Trade Import for NSE— Whatever trades you do on Trading Terminal daily, goes in to trade file folder in front office and we have to import it into our back office software for further processing. The file named Trade.txt contains all the trades done on front office terminal 1. TRADE.TXT (on SINGLE TERMINAL: trade file for sub broker) Or Date_memberid.txt (on FTP: trades file for member Import Trade file or FTP file (FTP file have multiple terminal id’s trades). Sauda date : Select trade date and select actual code basis and Press Enter. File type : Select trade.txt for sub broker only Select FTP file for main member only File name : It will automatically appear and explore for correct file locations. Pro trade a/c code : Type pro type’s trades code (pro trades automatically go in this code) (For by default selection set in system file maintenance. After setting it will automatically appear). Pick client Code from Remark: Tick ON IT if using remark for client code. (The order file which have already imported. Users have to import order file first and then tick here). Click on >>>PROCEED<<< And then click on Exit. Be care full about without client code trades. Trade Import for BSE Trade Import for DSE Import Statistics Step3: Trade Edit Step4: Transfer to Main Step5: STT Import Security Transaction Tax files (STT) NSE + BSE: Compulsory for sub broker and main broker.) Next step for user will be to import Security Transaction Tax file. Note: Software has facility to calculate Security Transaction Tax while generating settlement bill. So if user wants to calculate Security Transaction Tax on bill processing then no need to import this file and skip this step otherwise do the following: Security Transaction Tax files Import: (Compulsory for sub broker and main broker.) Import both files NSE or BSE one by one if working on both exchanges. BSE STT file: CLNTSTT<DDMMYYYY>>.DFC and MBRSTT<DDMMYYYY>.DFC NSE STT file: MWST_memberid_DDMMYYYY.csv Select STT file and press import button to import. If such client’s record come which client code have not opened in client master then first open client code in client master and then click on >>>Edit Without Client<<< to modify client code here. After importing these file click on >>>STT Posting/Deletion/Print <<< to post STT records in client’s financial ledger. User can view STT annexure, STT day reports from this option. STT Import for NSE Exchange: STT Import for BSE Exchange Step 6: STT Posting/Deletion/Printing After importing STT file, user will have to post STT details in client’s financial ledger. Transaction Date : Select transaction date for posting. Posting Date : This posting date will automatically appear, user can change it; if required. STT Tag : Leave this unchanged. Narration Type : Narration type will automatically appear and if want to change then go to Utility / System File Maintenance. Control Bank : Exchange Control bank will automatically appear and user can change it if required. Branch Id : Select branch id for specific branch’s client viewing STT records Selective Client : Select client code for specific client STT to view. And Press Button >>>PROCESSING<<< for posting in client’s financial ledger. Or Press Button >>>View<<< for view the STT records. Or Press Button >>>Print<<< to print the STT records. Note: And if user want to delete previous STT posting then select Transaction date and tick on >>>Delete Posting Only<<< and press button >>>PROCESSING<<< to delete STT posting from financial ledger. For NSE Exchange For BSE Exchange Step7: Net Position-Client Wise/Scrip Wise After importing trades, check Client-Scrip Wise Net Position either selective settlement or in trade date range of all clients. Settlement No.: Select settlement of NSE or BSE exchange. Or Enter current trade date from and to date (same trade date) for one day position. And analyze the Net position. Click on VIEW (F11) or Click on Print to print report. Note: If all Client-Scrip Wise Net Position reports is ok then do Brokerage Recalculation and If client wise net position miss match then go to DAILY option >> Trade Editing. Step8: Trade Editing Trades Entry / Modify option will allow user to enter new trades or modify daily imported from file trades. User can change client code or add new off market trades from this option. To modify trades, select settlement number and trade date. Be care full while modifying trades. From this option user can add new client code, new client’s brokerage etc. Note: User can edit or change client code to match position of wrong client code or add extra off market trades from this option too. Again check Client-Scrip Wise Net Position from Reports option and check net position. Step9: Closing/Clg Rate/DPM Rate File import No Delivery updation in BSE and NSE No Delivery for BSE. Check your net position if you have traded in no delivery type scrips then update no delivery to do so follow these steps For BSE, open No Delivery Import Closing Rate File from >>> Daily / Closing –Clg. Rate Import <<<. Select BSE exchange, Select file name (CP<dd-mm-yyyy) and Select BSE rolling settlement number and Click on Import Now to import rate file. Step10: No Delv. File Updation (Automatically) And after closing rate import Go to >>> Clearing <<< and click on >>> Clearing Rate Entry <<< From this option user can manually update closing rate. Select current date BSE Rolling settlement and show. This will show all scrip (in which trades have done) and set no delivery flag as “Y” and insert Clearing Rate in Clearing rate option and save it. User can import no delivery flag file named (DMTND or BCCF) file provided by BSE exchange for automatic no delivery flag updation. After updating clearing rate and no delivery flag; save records and exit from this option and go to >>Daily/Brokerage Recalculation << for further processing. Go to Clearing >> Clg Rate File and select No Delv. File Import/Updation(F7) Following window will open Step11: Clg Rate Entry Step11.1: No Delivery File import No Delivery for NSE. Check your net position if you have traded in no delivery type scrip then update no delivery file. To check no delivery in NSE follows these steps. Go to >>> Daily / Corporate Actions / No Delivery File Transfer <<< From this option import no delivery file name (CPRACT.CSV) provided by NSE Exchange. And user can do manual NSE no delivery updation by clicking in following options >>> Daily / Corporate Actions / No Delivery Manual Entry <<< After updation of no delivery scrip either from file or from manual then go to following option >>> Daily / Corporate Actions / No Delivery Updation <<< In this option select NSE exchange settlement number and proceed for updation. Note: Check >> client wise net position<< either BSE or NSE settlement and if any scrip not in No Delivery Periods then no need to update no delivery FILE. Step12: Brokerage Recalculation After checking all positions and no delivery too, go to >>> Daily / Brokerage Recalculation <<< Settlement No: Select settlement here and from – to transaction date will automatically appear. Process All Type Brokerage in Single Go: If ticked here then system will calculate all brokerage automatically. Next Settlement No: If you are doing brokerage recalculation on BSE type trades then select next settlement number of BSE. Otherwise in case of NSE type trade this (Next Settlement No) will not appear. Note: The box Next Settlement No is for no delivery in BSE type trade. In this settlement number all trades done in previous settlement will be carryover on BSE closing rate. Without Brokerage Client Wise: With this option user can view without brokerage clients. Step13: Final Scrip Wise Obligation This option is used for main broker of NSE/BSE Step14: Contract Note After doing Brokerage Recalculation next step is to Generate Contract Note from this option. User will have to generate contract note exchange by exchange. For this do the following. 1. Select exchange as NSE or BSE 2. 3. 4. 5. 6. 7. Select transaction date (by default this transaction date will automatically appear). type trades or custodian type trades. ain paper or pre printed format for printing Tick on Generate Contract Nos. to generate contract numbers VIEW (F11) or Click on Print to print contract report. Note: Read carefully before generating contract notes. And after generating contract notes, user can print or send email to clients. For digital contract note go to >>> Daily / Contract Notes / Contract Note (HTML)-New<<< and first of all user will have to purchase digital certificate then use this option. For more details please refer Digital Contract Note head on this document. Step15: Net Obligation Posting (Obligation Based) After generation contract numbers go to Next step is for settlement bill posting in client’s financial ledger. To do this go in >>> Delivery / Net Obligation Posting-Summary / Net Obligation Posting (Obligation Based) <<< From this option user can generate settlement bill and posts in client financial ledger. Enter following Details: Settlement No.: Select settlement number either NSE or BSE Selection: Select for cancel posting if already posted in financial ledger. Selective client if any: User can select specific client to delete or post the bill. Pay in date/payout date: This date will automatically appear Exit where jobbing qty Mismatch: This is automatically ticked (it will not process settlement bill if brokerage recalculation not done.) Process NSE Pay in/ Payout Also: Tick here to process exchange’s pay-in payout in bank ledger. Transfer Brokerage: Tick here to transfer brokerage in brokerage account of this settlement. Re-Calculate STT: Tick here to post security transaction tax in client’s financial ledger. And click on >>> Proceed <<< to post the settlement bill. Note: To cancel the settlement bill click on Cancel Posting and click on proceed. Step16: Automatic Delivery Marking After processing obligation Go to >>> Delivery / Automatic Delivery Marking<<< Menu After generation of settlement bill user will have to generate delivery bill. When settlement bill is processed then system generates delivery quantity at zero rate for delivery marking. To do this, follow the following steps. Select Exchange settlement number and press enter, pay in – payout date will automatically appear. Select Delivery Type Option. If user select 1. Market In then click on In Process, 2. Client In then Click on In Process, 3. Market Out then Click on Out Process 4. Client Out then Click on Out Process Note: If client want to delete all bill then do the following steps. Exchange settlement number and press enter; pay in – payout date will automatically appear. Select Delivery Type option. If user select--1. Client Out then Click on Delete Button 2. Market Out then Click on Delete Button, 3. Client In then on Delete Button 4. Market In then Click on Delete Button. Now, the settlement process is completed. Step17: Var Margin Rate file Step18: Client Wise Margin Report (As per exchange) For NSE Exchange For BSE Exchange Margin details Inform to Clients (As per Exchange) Top Account Open How to open the following: Account Branch Region Client RM/TL Master How to define the following: Brokerage Scrip Transaction Tax Stamp Duty How to open Account: 1. Entry Export Local Contact Person Details Export 2. UCI via web Enter all details in UCI form on live and all details can be viewed in back office Steps: Login live Select cash segment Select Profile>>UCI Entry Fill all details in this form and save. Whatever is saved here, can be viewed in cApex Back office in masters>>Entry Export(web ) option Web Entry Form Entry Export (web) 1. Check Duplicate: It will check duplicate Client Code, Pan and DP Details 2. Multi Bank/DP Details 3. Show Brokerage Details 4. Contact Person Details Top How to open Branch Default Parameters for Branch How to open Region How to open Client Profile Account Fixes Specific Bank F&O Photo & Signature Permanent Address How to open RM/TL Master Top How to define Brokerage Speed-Up How to define Scrip How to define Transaction Tax Using this option user can define transaction tax client wise or by default. Go to master>> Transaction Master How to define Stamp Duty Using this option user can define Stamp Duty client wise or by default. Master >>stamp Duty Master Top Voucher Entry From this option user can insert voucher like bank payment or receipt, cash payment or receipt, and journal vouchers. From this option user can amend or delete pre inserted voucher. Voucher Type : Select voucher type like bank payment or receipt, cash payment or receipt, and journal vouchers. Voucher Date : Type voucher date and voucher number will automatically generates. Settlement No. : Insert settlement number if user want to add in voucher. Bank / Cash : After selecting voucher date select Bank’s name or Cash Book name. Bank a/c No. Details : The bank detail of client automatically appear. And press ( + ) button to insert detail and press ( - ) button to delete row. And press ( Tick ) button to save the voucher. Edit / Delete (F5) : Press this button to edit or delete vouchers. Predefine Narration Reversal: Using this option bounce cheques can be reversed Find Missing Cheques Find Duplicate Cheque Group Heads Voucher release Voucher Printing Top Demat System For this go to Demat and do the following steps First of all user will have to maintain client dp account from >>> Client Master <<< while adding new client accounts. If user have additional DP ID then Go To >>> Demat / Client DP Account Maintenance / Client Sub-Account Maintenance – Single Entry <<< Step1: Client Sub Account Maintenance-Single Entry Step 2: Import from Demat Transaction file FLT Speedy-e DPC9 Step 3 : Edit/View Step4: Transfer Top Make Payout for DP Select Payout-Entry Report from Demat menu Go to Demat>> Payout Entry Report>>Payout Qty. Entry/Edit Following window will open: Top Make Pay-In (Beneficiary) for DP Demat (Specific User) Client wise holding Top Digital Contract Note Step1: Generate Digital Contract Notes Stop2: Send Digital Contract Notes How to Generate Digital Contract Notes Contract Note can be generated in the following ways: Contact Note(Normal) Contract Nos Generate(Date Range) Contract Note –Custodian Contact Note (Normal) Contract Nos Generate (Date Range) • Using this option user can regenerate/delete contract notes within a date range Contract Note Printing Date Range Contract Note –Custodian How to Send Digital Contract Notes Steps for sending Digital contract notes are as follows: Step 1: Purchase a Registered paid E-mail* account & Digital Signature Certificate (for sending digitally signed mail). Step 2: Configure your Outlook Express (Optional) on your Paid E-Mail account to send Digital Contract Notes. Do this step only if the client wants to send the mails through Outlook otherwise they can send mails directly. Step 3: Log on to www.shilpisoft.com . Click on ‘Downloads’ and Download file DLLSETUP.EXE in program folder. Run DLLSETUP.EXE & give destination folder path of your program folder, it will register all the required dll files in the registry. Step 4: Go to Master >> Client Master. Enter the Client Code of the Client to whom you want to send Digital Contract Note and enter his E-mail Id Step5: Change following parameters: Set Gen Contract ‘Y’ (to enable) Contract Type = Digital Tick on Move to folder Save the information. Note: Update the record of all the clients you want to send ‘Digital Contract Notes’. Step 6: Login in package. Go to Master and Click on Mail/FTP/Digital/SMTP Setup. Fill all information Step 7: Select the mail gateway : DIRECT >> To send the mail directly to the sender. Outlook >> To Send the mail thru Outlook Express. Enter the following details For Example : SMTP host name :: smtp.ncr.airtelbroandband.in // smtp details SMTP login id :: test.airtelbroandband.in // email login id SMTP password :: ***** // email login password SMTP ports :: 25 // port no. using for sending mail These Options are also mandatory For Example : Your Company Official Mail Id : test.airtelbroandband.in ( mail id on which bounced mail returns) Certificate Registered Mail Id : test.airtelbroadband.in ( digital certificate mail id ) Digital File Folder :C:\Datafile\Digital ( path of folder where digital/html files created ) Folder Structure : Date-Client wise ( folder created) Step 7: To Import the Digital Signature Certificate. Go to Master Menu, ‘DIGITAL\MAIL\FTP Setup’. Click on Cert Imp Button. Following window will open Browse for the File name for the Digital Certificate and Enter the password and Click on ‘Import’ Button. Step 8: Now Click On to check the SMTP connection. If the message shows you unsuccessful connection then allow in firewall/antivirus Step 9: For transferring the files on FTP server. Select the check box and Give the Inputs like: For Example :I.P. Address : 64.38.35.100 User id : [email protected] Password : ****** Local path : c:\datafiles\client Remote path : public_html\datafiles\client Now click on button and check its status. Save the SMTP/ FTP details. Step 10: Go to Daily menu, Click Contract Note [HTML] new. Following window will open 1. Tick on Move to folders and Sign Document to make log only. If user wants to mail then tick on Move to folders Sign Document and send mail. 2. Click on HTML Details. It will new window will open as shown below: 3. Enter the name of the concerned person and address and other details 4. Address of the corporate Office and other details 5. Save all details Step 11: To see whether the Contract Note has been sent or not, Click on the log button in Master ‘DIGITAL/MAIL/FTP Setup’ or you can also see from the option Utilities >> Digital Signed Log. Enter Date of the contract notes generated and Click on View, here you will find the sending information of digital contact notes. Other Reports send to Clients via Email are: Margin Details Inform to clients (As per SEBI guidelines) Note: Before sending this report user has to import it first from Margin>>Client wise Margin report (as per exchange). Financial Ledger Demat Ledger Stock Entry Client Wise Holding STT –annexure II Top Payment Control Report Using this option user can get multi databases reports Go to Reports >>Payment Control Report (multi database)-new Parameters Exchange Selection : All>>Select all if you wants to view the report of all exchanges. Selective >>Tick on SELECTIVE to view the report of a particular exchange. Date inputs : All dates automatically displayed Client Selection : 1. Branch code : Select Branch code 2.Client Code: Select client code Print Order : 1. Select Branch /Group/Code :it will present the report branch/group/code wise . OR 2.Select Branch /Group/Name : It will present the report branch/group/name wise . OR 3.Select Amt. Wise(Asc): It will present the report amount wise in ascending order Filter Report on : 1. Select dr bal if you want to filter the report according to debit balance 2. Select cr bal if you want to filter the report according to credit balance 3. If user don’t want to filter report ,select none 4. Enter amount above which you want to filter report Closing Rate Settno : Enter closing rate sett no. Report Type : Select Report type detail/branch wise /group wise/short Sample Payment Control Report Top Introducer Calculation Before calculating and posting brokerage follow the following steps Step1: Define brokerage either on percentage basis or min/fixed basis For percentage basis Go to masters>> Client Master Entry>>Introducer% It will open the following window .Define Brokerage on percentage basis here and save the settings. For percentage basis : Go to masters>> Brokerage Master>>Speedup Define fixed and min brokerage for different settlement type(NN-Normal, NW-Trade for Trade, NA-Auction) and save it. Step2 : Go to financial>>Introducer Commission Report and enter all details From this option user can calculate introducer’s commission and can post in accounts. Explanation of all options in Introducer Report are as follows: Exchange : Select Exchange for specific exchange’s introcommission calculation. All Exchange : Tick here if want to calculate all exchange introcommission calculation. Date From and Date To : Enter financial Date from and to for commission calculation. Report – Intro.-1st calculation. Report – Intro.-2nd calculation. : Tick here for first introducer’s commission : Tick here for second introducer’s commission Report – Intro.-3rd calculation. : Tick here for second introducer’s commission Introducer Code calculate commission. : Type introducer code of whom user want to Deci Up to : Decimal will display automatically. Report Type. : Select report type here. Details Report : If selected on Details Report then all information like date, scrip name, quantity, brokerage, market rate , net rate, paid brokerage , earn brokerage, credit brokerage and second’s introducer’s report if any will display. Summary : If selected on Summary then following information like client name and code, date, total brokerage, paid brokerage, net earn brokerage, credit brokerage and second’s introducer’s report like seconds introducer code, second introducer percentage of brokerage and it’s brokerage if any; will display. Intro. Wise consolidate summary: If this option is selected then introducer summary without clients will display. Ignore Auction Trades : Tick here to ignore for auction type trades Date Slab To Be Checked slab if defined. : Tick here to check date wise brokerage Move To Folder into data folder. : Tick here to create file and move this file : Press View button to view report. : Press Email File button to email this report to client (introducer) Get PDF file : Tick it to get PDF file Note: If user wants to post introducer’s brokerage in introducer’s account ledger then follow this instruction. Email File Print Introducer Address : Click here to email this report to clients. : Tick this to print Introducer address Posting Date introducer’s commission. : Type financial posting date to post Control A/c contra entry will be post. : Type introducer control account in which Round off commission commission of Introducers. : Tick this option to round off the Delete Only: Click here if user want to delete introducer calculation. And click on FA Posting button to post introducer calculation. Note: First Define introducer’s name and percentage in Client Master. Top Support System Shilpi provide online support and services to customer using world known Webex connectivity. https://shilpi.webex.com/sc Shilpi provide offline support and messages system using world known support interface , in this system , customer can send or get reply from Shilpi support. [email protected] Shilpi provides online chat system where customer can log in and can chat with our support representative and get immediate solutions. www.shilpisoft.com Shilpi uses 30 lines telephone panel support system. Customer can dial 011-43500600 for telephonic support Customer can download latest product updates from our web site www.shilpisoft.com Top Contact Us CORPORATE OFFICE : NEW DELHI Shilpi Computers Ltd. 501-502, Prakashdeep building, 7 Tolstoy Marg New Delhi-110 001, India Ph.Nos : 011-43500600 (30 lines), Fax Number : 23738 772 Email : [email protected] Web Site : www.shilpisoft.com Purchase Product : [email protected], [email protected] Support : [email protected] MUMBAI OFFICE : Shilpi Computers Limited. 204 Knox Plaza, Mindspace, Malad (West), Mumbai- 400 064 India Ph.Nos : 09311066966, 09350582253 Email : [email protected] AUTHORISED DISTRIBUTOR : Bhushan Systems & Consultants P. Ltd. 69/99, 1st Floor, Ganpati Marg, V.T Road, Mansarover, Jaipur-302 020, India Ph.Nos :+91-141-2783323, 5178608, 09829059517 Email : [email protected] Top
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