ORGANIZING YOUR LIFE AS A
COACH
New PBIS Coaches Meeting
December 8, 2010
Agenda
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Gain knowledge about coaching
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Acquire tips for effective coaching
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Learn strategies to enhance coaching efficiency
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Webinar from 11:00-12:00
Expectations
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Communicate with team (phone calls, emails, attend team
meetings)
Ensure that team has an agenda, data, action plan—Plan
to review data at every team meeting
Ensure team communicates to staff on a regular basis
(Marketing)
Communicate with Stefanie and Jill Lee, consulting teacher
(Invite to meetings, pep rallies, etc)
Submit monthly data
Attend all coaches meetings
Complete the Team Implementation Checklist (version 3)
one time per quarter
Roles of a Coach
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“Positively Nag” and “Cheerlead”
Empower the Team Leader/Internal Coach
Be a resource for information and a liaison
Facilitate Data-Based Decision-Making
Facilitate PBIS Implementation at School
“Positively Nag” and Cheerlead
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Provide frequent, positive communication
Find positives in school data
Provide thank you’s, kudos, etc.
Celebrate successes
Cc-ing key people, PR contact, presentations, submit
information for quarterly PBIS newsletters
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Maintain coaches’ school binder
Means of documenting efforts and celebrating success
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Encourage team’s documentation of programming
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Create a “quick tips” for PBIS implementation
Empower the Team Leader
Internal Coach
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Meet with Internal Coach outside of scheduled
meetings
 Work
“behind the scenes”
 Establish rapport, encouragement, guidance
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Foster the image of the Internal Coach
 Within
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Team meetings and School system
Offer tools from toolkit and other resources
External Coach vs. Internal Coach
External Coach
Internal Coach/Team
Leader
Ensures the team meets regularly
Sets the dates for meetings
Offers tools to assist in record
keeping, team evaluations, etc.
Checks accuracy of records, directs
team in evaluation
Ensures equal distribution of roles
and responsibilities
Assumes the role of leader,
delegates, assigns tasks
Ensures the team is using data for
decision making
Refers the team to the data during
team meetings
Monthly Data
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This information can either be pulled directly by you
via Star_Web as you have access for data entry
(only PBIS schools have this option)
Submit to Jill Lee by
specified due dates
At the end of December, it gets
easier!
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You will complete this information online by going to
the following link and filling in your end of the
month data
 http://cmsweb1.lcps.org/50990419143321/lib/5099
0419143321/PBIS_Data/PBISData.htm
 Save this to your favorites
 When you have completed the log, click on the submit
button and the data will be sent via e-mail.
 You will get a security warning; Just click OK .
 Reminders will be sent from Jill Lee if you haven’t
completed this by the due date
PBIS data application
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Follow these directions:
 1.
Go to the intranet (http://www.intranet.lcps/)
 2. Click on the pupil services tab at the top of the
page and select either Pupil Services Home or Office
of Special Education from your option
 3. At both locations, the link is under the heading
"Helpful Links and Staff Development Opportunities"
and is called 'PBIS data system‘

Each school has their own user name and password
VISION discussion board
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Link from Coaches Corner
VISION (http://loudounvision.net)
 When
visiting for the first time, your user name is your
groupwise log-in and the password is loudoun (you will
need to change this)
 The course is called ‘PBIS Coaches Discussion Board’
 You have already been enrolled (and received an
email)
 You will receive an e-mail whenever anyone posts or
responds in a forum
 If you would like a new forum created, contact Stefanie
or Jill
Quarterly Fidelity Checks
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Jill and Stefanie have divided the schools and will
be visiting your school at least one time per quarter
Coaches Corner
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www.lcps.org
Under the administration tab, select pupil services
Select ‘Positive Behavioral Interventions and
Supports’
Log-In to Coaches Corner
Available to you: Professional Development, PBIS
schools, Tools and Resources, and much more!
Team Implementation Checklist (TIC)
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Completed one time per quarter
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www.pbssurveys.org
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Enter your school account and complete at a team
meeting
EFFECTIVE TEAMING
Effective Team Functioning:
Team Member Turnover
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Establish process for members who leave & new members
join team
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Identify new team members to replace members who left
Best if done before school starts
Best to pick new members who have a vested interest in improving
climate across campus
Be ready to share Action Plan, Team Minutes, Training
Materials…
Establish process for change in administration
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Who is responsible for talking to new administrator about PBIS
Share Action Plan, Meeting Schedule, Training Materials…
Effective Team Functioning:
A group becomes a team when…
Reestablish your purpose at the first meeting for the
new year:
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Define team purpose
Be ready to accommodate membership changes
Have resources available to familiarize new members
Review how members interact (ground rules, role &
responsibilities, conflict & conflict resolution, etc)
Review how decisions are made (brainstorming)
Review team’s structure (regularly scheduled meetings,
agendas that are time limited)
A team focuses on both tasks and group process
Team members are equal
Effective Team Functioning:
Effective meetings to keep you energized
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Regularly scheduled meetings (scheduled in advance)
Purpose of meeting clearly stated
Agenda for meeting is time-framed
Meeting place is quiet & free from distractions
Ground rules established & followed (attendance,
participation, equality, decision-making)
Team Goals or priorities are established with
correlating timeline (Refer to action plan)
Effective Team Functioning:
Effective meetings to keep you energized
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Identify a process for team maintenance
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System:
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No one person is responsible for team’s success
Incentives for team members
Ways to maintain high moral
Manage conflict in place & followed
Manage other team inhibitors (off-subject talk, lack of
agreement)
For decision-making in place & followed (participative, consensus)
Evaluating the meeting and overall team function—via
surveys and focused questions
Keeping your Process New, Creative
and Interesting
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If you are doing a PBIS newsletter share an article,
borrow ideas from other schools
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Contact Stefanie when you need assistance
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Have team leaders in your same county share email
address so that they can share ideas
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Go back and look at your old Action Plans and
Activities from the School-wide Training you might
find some ideas you forgot about
Using Data to Make Necessary
Changes in Procedures and Systems
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Notice trends & peaks (PBIS data application):
 Identify
students who will need more support
 When to do booster trainings for staff? Students?
 What expectations need to be focused on at beginning
of year? Mid year? End of Year?
 Are there new settings that need rules?
 When settings need a refresher training?
Effective Team Functioning:
Refreshers at the beginning of the year
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For Students:
 Review
Expectations and Rules for each established
setting
 Review
Rewards and Consequence procedures
Effective Team Functioning:
Refreshers at the beginning of the year
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For All Staff
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Beginning of Year
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Expectations, Rules
Classroom vs. Office referrals
Referral Process
Rewards
Consequences
Changes Made Based on Survey Results
Mid-Year
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Topics based on data
Topics selected based on input from staff and administration
Effective Team Functioning:
Refreshers at the beginning of the year
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Make sure all staff have resources from year 1:
 Poster
of expectations and rules
 Discipline Process Flowchart
 Referral Forms
 Lesson Plans
 Recognitions
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New Staff
 New
Teacher Meetings
 Mentor
Review your handouts
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PBIS binder
*Calendar (with due
dates)
Passwords for the data
application and
coaches corner
*Information posted to
coaches corner
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Roles and
Responsibilities
*Explanation of TIC,
SET, and BOQ
Q&A
Thank you for all of your hard work 