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MICHAEL
AKER
CORPORATION
Metropolitan Washington Council of Governments
Evacuation and Sheltering Kickoff Presentation
October 6, 2006
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Baker Team
• Michael Baker Jr., Inc.
• 60 year old firm with over 5,000 employees in over
40 offices including Alexandria and D.C. (600 in
region)
• Three decades of experience in all-hazard
emergency planning nationally
• One of DHS’s largest contractors
• Standing Stone Consulting, Inc.
• National leader in shelter planning
• Fitzgerald & Halliday, Inc. (WBE)
• Project outreach leader and GIS support
• Extensive transportation planning and outreach
experience in MWCOG region
• Firms have successfully worked together on
several projects
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Project Management Plan
Key Staff
Program
Director
John Porco
Project
Manager
Kenneth
Zaklukiewicz
QA/QC
Brad Dailey
SME
John Porco
Jim Hyslop
Bill Thomas
Ed Thomas
Senior Planner
Ken Livingston
Ron Anthony
Jeff Donaldson
Karl Mercer
Lori Thompson
Jim Cisek
Mid-Level
Planner
Junior Level
Planner
Kristen Ahlfeld
Peter Bromley
Ethan Mobley
Tony Hofman
Janine Benjamin
Sierra Sellman
Davis Laiuppa
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Project Schedule
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Project Tasks
Task 1: Logistical Support for Meetings
• Support will be provided for all types of meetings
– Monthly progress meetings
– Stakeholder meetings (regular and ad hoc)
– Stakeholder interviews
– Emergency Planning Team
– LEPC’s (?)
• Meeting support will include:
– Developing and maintaining stakeholder database
– Identification of meeting times/locations
– Meeting notification
– Preparation of agendas, presentations, handouts, and minutes
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Project Tasks
Task 1: Priority Actions
• Stakeholder Identification
– Will be coordinated with MWCOG
– Identify appropriate federal contacts
– Draft formal letter from MWCOG announcing the start of the
planning process and inviting stakeholder participation
• Convene Emergency Planning Team, if not
already designated
– Formed specifically for this project
– May include some/all members of this committee
– May need to form smaller subcommittees for transit, special
needs, sheltering, emergency responders, etc.
– Review previous meeting materials to “get up to speed” on
planning/discussions held to date
– Establish study goals and objectives
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Project Tasks
Task 2: Plan Integration
• Foundation of project
• Collect and review existing plans (i.e., jurisdiction
evacuation plans, shelter lists, transit response plans, etc.)
• Conduct meetings/interviews with emergency planners from
each jurisdiction
– Focus on recent experiences and lessons learned
– Identify strengths, weaknesses, opportunities, and threats of
current planning
• Establish project web site and “data warehouse”
– Identify data needs for entire study/all tasks
– Collect data that can be used across all tasks
– Disseminate data to all stakeholders for informed decisionmaking
– Use protected web site as information sharing portal for all
authorized stakeholders
• Development of Corrective Action Plan
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Project Tasks
Task 3: Evacuation Route Profiling
• Identify current evacuation routes
– Will be coordinated with MWCOG and existing evacuation
plans
• Profile Existing Routes
– General characteristics of the roadway
– Traffic volumes (peak hour and ADT)
– Existing transit service
– GIS mapping/database for each route
– Other characteristics/”roadblocks”
• Evaluate Routes
• Develop recommendations
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Project Tasks
Identify Candidate Routes
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Project Tasks
Route Profile Data
• Functional Classification
• Constraints (height, vehicle,
• Length of Route
• Jurisdictions
•
• Roadway Section
•
Dimensions
• Capacity
• Operation/Management
•
•
•
congestion)
Demand (weekday, peak)
Route Signal Control
Travel Times
Roadway Controls
Parking
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Project Tasks
Route Evaluation
Identify Regions for Evacuation
•Mandatory
•Voluntary
•Shadow
Quantify Vehicle Demand
•Residents
•Workers
•Transients
Define Candidate Destinations
•Evacuation Routes
Highway Link
Traffic Flow Simulation
Speeds/Capacities
Traffic Control
•Destination Choice
•Route Choice
•Traveler Simulation
Signal
Timing
Roadway
Geometry
DCDOT, VDOT, MDOT
MWCOG/TPB Model
Demand
Review Simulation Results
Adjustments
•Evacuation Time Estimates
•Bottlenecks
•Travel Speeds
•Network Clearance Times
Adjustments
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Develop Recommendations
• Things to Keep in Mind
– Travel demand management
– Probable evacuation scenarios
– Leverage transit assets
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Project Tasks
Task 4: Vehicle/Driver Inventory
• Identify any agreements currently in place between
agencies/jurisdictions to transport persons and/or
share equipment
Review MOAs between
agencies/jurisdictions
Survey providers as to
informal agreements
• Develop inventory
• Evaluate inventory
• Develop recommendations
• Develop database
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Project Tasks
Task 4: Vehicle/Driver Inventory
• Identify any agreements currently in place between
agencies/jurisdictions to transport persons and/or share
equipment
• Develop inventory
– Start from existing data
– Survey traditional &
non-traditional providers
(type, capacity, fuel, etc.)
– Particular emphasis on
vehicles for people with
special needs
• Evaluate inventory
• Develop recommendations
• Develop database
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Project Tasks
Task 4: Vehicle/Driver Inventory
• Identify any agreements currently in place between
agencies/jurisdictions to transport persons and/or
share equipment
• Develop inventory
• Evaluate inventory
– Assess congruence of
availability vs. needs
– Identify deficiencies
• Develop recommendations
• Develop database
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Project Tasks
Task 4: Vehicle/Driver Inventory
• Identify any agreements currently in place between
agencies/jurisdictions to transport persons and/or
share equipment
• Develop inventory
• Evaluate inventory
• Develop recommendations
– Create possible Action
Plans addressing needs
• Develop database
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Project Tasks
Task 4: Vehicle/Driver Inventory
• Identify any agreements currently in place between
agencies/jurisdictions to transport persons and/or
share equipment
• Develop inventory
• Evaluate inventory
• Develop recommendations
• Develop database
– Type, availability &
amount of equipment
– Emphasis on special
needs populations
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Project Tasks
Task 5: Transfer/Pickup Points Profiles
•
•
•
•
Develop profiles for each type of collection point
Data collection
Summarize profiles
Develop recommendations
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Project Tasks
Task 5: Transfer/Pickup Points Profiles
• Data collection
– Survey Transfer/Pickup
Points
– Collect data on
jurisdiction, type,
capacity, constraints, etc.
– Particular emphasis on
issues which diminish
utility & capacity
– Special needs considerations
(Cleveland)
• Summarize profiles
• Develop recommendations
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Project Tasks
Task 5: Transfer/Pickup Points Profiles
• Data collection
• Summarize profiles
– Reflect most important
data
– Identify most critical
constraints
• Develop recommendations
– Determine criticality of
addressing constraints
– Create possible Action
Plans
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Project Tasks
Task 6: Healthcare Facilities Profiles
•
•
•
•
Develop profiles
Data collection
Summarize profiles
Develop recommendations
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Project Tasks
Task 7: Shelter/Destination Points Profiles
• Collect existing list of potential or previously identified
shelters
• Develop shelter profiles
• Survey and qualify potential shelters
• Create database of qualified shelters
• Consider special needs sheltering
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Project Tasks
Task 7: Shelter/Destination Points Profiles
Shelter Profiles - Developed in conjunction with MWCOG
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Project Tasks
Task 7: Shelter/Destination Points Profiles
Specialized – Customized Information
We will tailor the
survey to create a
shelter profile to
meet MWCOG’s
needs.
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Project Tasks
Task 7: Shelter/Destination Points Profiles
Information Summaries, Photos, Floor Plans, Related Information
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Project Tasks
Task 8: Community Profiles
• Develop community profiles
– Threats
– Populations demographics
• Summarize resource needs
– Develop profile per person
– Extrapolate to 10,0000
• Strategically store needed
supplies
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Project Tasks
Task 8: Community Profiles
• Threats
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Project Tasks
Task 8: Community Profiles
• Populations demographics (Density, Age, Languages)
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Project Tasks
Task 8: Community Profiles
• Summarize resource needs
• Develop profile per person
(Red Cross Guidelines)
– Water
– Food
– Sanitation
– First Aid - Medical support
– Clothing, bedding
– Tools and supplies
• Extrapolate to 10,0000
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Project Tasks
Task 9: Mass transit and alternative forms of
evacuation
• Inventory mass transit options
• Inventory alternative transport options
• Develop recommendations
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Project Tasks
Task 9: Mass transit and alternative forms of
evacuation
• Inventory mass transit options
– Work with all area providers
– Obtain up-to-date equipment lists
and replacement plans
– Understand operator &
vehicle availability
constraints
– Special needs
• Inventory alternative
transport options
• Develop recommendations
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Project Tasks
Task 9: Mass transit and alternative forms of
evacuation
• Inventory mass transit options
• Inventory alternative
transport options
– Ascertain existing data
– Survey taxicab companies,
school districts, social
service agencies,
community & senior
centers, faith-based
organizations, etc. for
equipment AND
available operators
• Develop recommendations
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Project Tasks
Task 9: Mass transit and alternative forms of
evacuation
• Inventory mass transit options
• Inventory alternative
transport options
• Develop recommendations
– Ascertain constraints/
shortcomings
– Create possible Action
Plans
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Project Tasks
• Task 10: Provide onsite support to provide regular
updates, written and verbal, and monthly status
reports on the gathering of information.
• Task 11: Support the development of Draft
Memorandums of Understanding between
jurisdictions.
– Facilitate discussions with jurisdictions
– Build upon existing agreements
– Maximize potential for coordination
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Project Tasks
• Task 12: Print and distribute the draft and final
plans
– Use stakeholder database for distribution
– Allow for agency review and comment
– Incorporate comments and distribute final plan
• Task 13: Provide personnel support for DCEMA
and local jurisdictions
– 700 hours budgeted in cost proposal
– Reallocate/increase budget?
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Coordination with Neighboring States
• DHS appropriation legislation requires
coordination with WV & PA on mass
evacuation planning for NCR
• Continue present dialogue with WV and
expand to PA
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Action Plan for Next 30 days
• Develop comprehensive project work plan and MS
Project schedule for MWCOG approval
• Obtain pertinent plans, preferably in electronic
format to facilitate sharing among team members
• Set goals and objectives for planning process
• Interagency coordination
– Establish/refine EPT and subgroups
– Review on-going coordination and planning efforts and
determine desired consultant team participation
– Establish regular meeting schedule to keep dialogue
going
• Identify key stakeholders
– Coordinate with MWCOG
– Evolving process; more stakeholders will be identified
through the planning process
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Action Plan for Next 30 days
• Conduct initial project stakeholder meetings (DHS
Office of NCR Coordination, others?)
• Develop project web site
– Identify people for access and distribute passwords
– Begin posting of pertinent materials
– All latest project news/updates
• Establish monthly project reporting process
– Content of task progress reports
• Detailed task summaries for past month
• Projected work for following month
• Issues/problems for resolution
– Content of financial reporting/invoicing
• Develop template/outline for final evacuation and
sheltering plan
• Establish QA/QC process
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Questions/Discussion
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