NPHC Retreat
September 7, 2014
Divine Nine Room
Agenda
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Call To Order: 12:05 pm
Roll Call: Presence is defined by having both your delegate and president present.
o Deltas – All present
o Alphas – All present
o Sigmas – All present
o Zetas – All present
o AKAs – Not present
o Ques – Not present
o Kappas – Not present
Officer Reports – updates on AFLV award applications, officer goals, etc.
o President
 Please check emails and review the new bylaws and standing rules.
This summer they got rewritten and we made minor changes to
improve the functioning of our NPHC. We also have a new judicial
handbook, which Mike will be sending out.
 Thanks for helping out with orientation! It’s always good for us to be
represented when the university is giving introductions to KU.
 My goals for the semesters are to increase our NPHC gpa overall to
2.8, help facilitate SGRhos and Iotas return to campus and help
improve our procedures.
 As far as AFLV goes improving bylaws and standing procedures is part
of my assignment and the book I’m compiling is in progress.
 Announcements – Online step show with hefty prize. All you have to
do is upload video of routine and if interested I can send you the
information. KU black men’s union first event on Wednesday. Sign
ups for black leadership symposium coming up. Working on creating a
multicultural greek symposium but more information to come. Thank
you all for all your hard work and keep moving forward this semester.
o First Vice
 Step Show in Woodruff autditiorium on November 1st. Reached out to
other chapters this past week to get participation. Delta, Alphas,
Sigmas and Ques are stepping. Early registration will end the 23rd.
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o Second Vice
 Handbook for judicial review will get emailed out. Minor updates to
procedures for judiciary processes etc.
 Main goal for the semester is to get an online appeal process set up.
 As far as NFLV goes will be increasing risk management through anti
hazing programing and trainings. First training is after the first GA
meeting this Wednesday. It should be brief, but informative.
Presidents and delegates are required to attend.
o Treasurer
 Working on balancing the budget. We had a mishap with College Hill
pizza place. We are working on getting in contact with them to get the
funds we earned last semester.
 Balance is around $286 and will send out the budget for review so
that we can approve it at GA.
 Setting up monthly fundraisers. At the end of this month we have one
at BWW. In October there will be one at TCBY and we are working to
try and get one for November with the Panda Express in the Union.
 As far as AFLV goes I’m required to administer an evaluation about
NPHC to determine it’s efficacy in several areas. Please fill these out
and return them prior to leaving.
o Public Relations
 PR program plan is to begin organizing more programs with other
councils. There are 2 programs on the books to do so now; those dates
are Sept 29 and November 10. Topics to be determined but for AFLV
will focus on ethical marketing and consistent messages.
 Officer goal is to create more awareness of events. Please contact me
to pub your events etc. via phone or email. Number is 913-579-7874.
Email is [email protected]
o Secretary
 My main goal is to record and disseminate the minutes in a timely
manner to increase transparency of NPHC proceedings.
 In regards to AFLV I will be in contact with your chapters regarding
programs and standards of academic achievement and we are looking
to do a collaborative program with Hawk Link.
Advisor Report
o Welcome back. Glad everyone was at Meet the Greeks. Special thanks to
Execs for the planning.
o Lots of talk about AFLV awards. Looks at awards process and apply. It
doesn’t look to great when we only have one or so chapter applies. All your
orgs are doing great things and it doesn’t take all that much to apply.
o Shooting emails to set up one on ones if possible by October 3rd.
o October 3rd deadline for next set of community standards. Online form.
October 3rd is deadline for MIP paperwork.
o Two NPHC orgs want to return to campus – this go around they will go
through expansion process. All chapters engaged in process and aware. Right
fit and right time to have all 9.
o Potentially controversial semester – good opportunity to engage in collective
programming.
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Review of KU Greek Standards
o Standing – briefly reviewed different categories of standing.
o October 3, Jan 9th
Review of Fall 2014 Calendar
o No suggested changes were offered.
Discussion/Voting on new Bylaws, Standing Rules, and Judicial Handbook – revisit,
NPHC sponsored organization, NPHC mandates, after that.
o Zetas challenged language of “require” for attendance to all organization’s
programming.
Budget will be sent out soon.
Old Business - None
New Business – Step Show, After Party, Publicity, KUnity applications
o Step Show
 Alphas questioned if first prize money could be increased. Treasurer
responded with the budget being tight and that prospect being
unlikely without massive fundraising.
 Advisor assured us that based on last year numbers current amounts
were doable.
 Brief discussion about step show being postponed until Spring. Alphas
are in favor. Sigma suggested that current commitment to perform
would not be used as future commitment to perform.
o After party
 NPHC date now for after party- fill out request form and can have it.
KCGP for a price could pub or co-host. Look into that.
o KU Unity applications – just apply for it.
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Announcements
o KU Black Men Union – mentor ship tackling dropout rates of African
American men. 6:30 Ellsworth.
Adjournment: 1:32