``
PHI BETA SIGMA
FRATERNITY, INC.
AWARDS & ACHIEVEMENTS
CRITERIA HANDBOOK PROJECT
Updated February 25, 2009
1
Table of Contents
Chapter 1
Introduction
Chapter 2
Conclave and Regional Special Awards
Chapter 3
Conclave and Regional Conference Spirit Awards
Chapter 4
Chapter Performance Awards
Chapter 5
Chapter Membership Growth Awards
Chapter 6
Step Show Competition Awards
Chapter 7
Miss Phi Beta Sigma Pageant
Chapter 8
Gilbert L Daily Oratorical and Debate Competition
Chapter 9
Conclave Special Achievement Awards
Chapter 10
Collegiate Academic Excellence and Achievement Awards
Appendix A Reward Schedule
Appendix B Step Show Competition
Appendix C
Sigma Spirit Award Application
Appendix D Miss Phi Beta Sigma Pageant
Appendix E Scholarship Application
Appendix G The Alain Leroy Locke Academic Achievement Award Application
Appendix H Collegiate Chapter with the Highest GPA Award Application
Updated February 25, 2009
2
Appendix I
Emmit Smith Athletic Achievement Award Application
Appendix J
Chapter Awards and Recognition Assessment Tool
Chapter 2
Conclave and Regional Conference Spirit Awards
Longest Traveled Chapter
This award is given to the chapter that has traveled the longest distance. This award is
given at each regional conference and conclave. The Regional Conference or Conclave
Credentials Committee presents this award.
Chapter with the Most Registered Members
This award is given to the chapter that has the most brothers registered at a Regional
Conference and/or Conclave. Host chapters are not eligleble to compete in this award
category. The Regional Conference or Conclave Credentials Committee presents this
award.
The Oldest Sigma in Attendance.
This award is presented to the brother in attendance at a Regional Conference or
Conclave with the most Sigma Service Years. This is award is based on registration
information and is presented by the Regional Conference or Conclave Credentials
Committee.
The Youngest Sigma in Attendance
This award is presented to the newest brother in attendance at a Regional Conference or
Conclave. This award is based on registration information and is presented by the
Regional Conference or Conclave Credentials Committee.
Updated February 25, 2009
3
Chapter 4
Chapter Membership Growth Awards
Chapters will be recognized from the office of the International First-Vice President for
achieving membership-targeted goals. These awards will presented annually during
regional conference series and during the Conclave. These awards are based on year-end
numbers of each year.
Alumni Chapters Award Categories
Diamond Club Awards
Platinum Club Awards
Sapphire Club
Gold Club
200
100-199
60-99
35-59
Plus Members
Members
Members
Members
Collegiate Chapters Award Categories
Diamond Club Awards
Platinum Club Awards
Sapphire Club
Gold Club
Updated February 25, 2009
100 Plus Members
75-99 Members
50-74 Members
25-49 Members
4
Chapter 4
Chapter Performance Awards & Recognition
4.1 PURPOSE:
To provide detail on implementing the Fraternity’s Chapter Awards and
Recognition system. Chapters will be required to self evaluate in 5 focus areas:
 Scholarship and Academic Achievement
 Program Implementation and Reporting
 Membership Growth and Retention
 Chapter Operations
 Risk Management
4.2 POLICY STATEMENT:
All Chapters are required to self evaluate and submit Chapter Awards and
Recognition Assessment Report electronically. Prior to submitting, chapter will
confirm that all information in report is presented accurate and true. Any
falsification of this report will result in immediate chapter suspension by Regional
Director. Each Regional Director will review and approve his chapters’ report
through the Fraternity’s electronic reporting process.
4.3 REQUIRED SUBMISSION PERIOD:
All chapters are required to submit the Chapter Awards and Recognition
Assessment to the Regional Director through an electronic process by December
1st of each calendar year. Each Regional Director is required to submit to the
Corporate Headquarters for the International Standards and Awards Committee
Review by January 9th of each year. During this first year of implementation the
submission date is May 1st to Regional Director. Each Regional Director will be
required review and submit to Corporate Headquarters for committee review by
June 1st.
4.4 ACCOUTABILITY:
All Chapters are encouraged to follow established submission period. In 2009
the Fraternity will focus on training and Conclave competitions. Beginning in
2010 all chapters will be required to comply with full audit process and
submission period.
Updated February 25, 2009
5
4.5 KEY DEFFINTIONS:
1. Level I Classification – Chapters with active membership with 40 or
plus.
2. Level II Classification – Chapters with active membership with 16 to
39
3. Level III Classification – Chapters with active membership with 5 to
15
4. Gold Status – Highest ranking of chapters with audit scores above
880
5. Silver Status – Second Highest ranking of chapters with audit
scores ranging from 681-780.
6. Bronze Status –Third highest ranking of chapters with audit scores
ranging from 581-780.
7. Marginal Status – chapter scoring less that 581. Chapters in
Marginal Status will be placed on review until performance is
brought up to a minimum of Bronze status.
8. Annual Chapter Report – Mandated report that chapters are
required to submit according to constitution. Template of report in
Appendix section of this policy.
9. Conclave Display – To be displayed on an 8 Foot table consisting
of bound books, unique scrapbooks, plaques, limited electronics.
Display must be able to stand-alone. Backboards, and/or
sideboards, not exceeding the length of the table, may be used.
10. Formal Interview – An interview session facilitated by selected
members of Fraternity’s Standard and Awards Committee with
members of the competition chapter leaders competing for Sigma
Model Chapter honors
Updated February 25, 2009
6
4.6 Guidelines for Outstanding Chapter Awards and Recognition
Outstanding Collegiate Chapter - Regional
This chapter will be judged on the following criteria:
1. Must be recognized as the Outstanding Regional Chapter
2. Final score of Chapter Awards and Recognition Audit Report with
Regional Director’s recommendation.
3. Annual Chapter Report submitted by required deadline.
4. Degree of participation in Sigma National Programs
5. 21 Awards to be given in this area (includes award for each of the 7
regions and recognition at each of the 3 Chapter Levels)
Outstanding Alumni Chapter - Regional
This chapter will be judged on the following criteria:
1. Must be recognized as the Outstanding Regional Chapter
2. Final score of Chapter Awards and Recognition Audit Report with
Regional Director’s recommendation.
3. Annual Chapter Report submitted by required deadline and procedures.
4. Degree of participation in Sigma National Programs
5. 21 Awards to be given in this area (includes award for each of the 7
regions and recognition at each of the 3 Chapter Levels)
Sigma Model Collegiate Chapter “Most Outstanding Chapter in Fraternity Award”
This chapter will be judged on the following criteria:
1. Must be recognized as the Outstanding Regional Chapter
2. Highest score of Chapter Awards and recognition Audit Report with
Regional Director’s recommendation.
3. Annual Chapter Report submitted by required deadline and procedures.
4. Degree of participation in Sigma National Programs
5. National display (presentation, neat, logical, relevant and attractive)
6. Formal Interview with Chapter Leadership by Standard & Awards
Committee. Committee will follow established interview protocol with
scoring.
Sigma Model Alumni Chapter “Most Outstanding Chapter in Fraternity Award”
This chapter will be judged on the following criteria:
1. Must be recognized as the Outstanding Regional Chapter
2. Highest score of Chapter Awards and recognition Audit Report with
Regional Director’s recommendation.
3. Annual Chapter Report submitted by required deadline and procedures.
4. Degree of participation in Sigma National Programs
5. National display (presentation neat, logical, relevant and attractive)
6. Formal Interview with Chapter Leadership by Standard & Awards
Committee. Committee will follow established interview protocol with
scoring
Updated February 25, 2009
7
Chapter 6
Step Show Competition
The National Championship Step Show consists of each of the seven regional
champions competing for the National Step Show Championship title. This step show
competition is held at each Conclave.
To ensure that this event will be a success, the following are guidelines winning regional
chapters must follow.

Registration form must e mailed to Corporate Headquarters not later than June 1,
of the year of competition. Also note that your chapter must be officially
registered including each member of your step team. Credentials will be audited.

There will be a mandatory meeting on at the beginning of Conclave. A
representative from your chapter must be present for this meeting. There will be
a scheduled practice for the show.

Each team is allowed two managers to assist with props or music. All other
brothers and guest must be registered on pay the entrance fee. Failure to follow
this rule will result in automatic disqualification.
A package will be distributed to each chapter consisting of the rules of the contest,
registration form and judges rating form
Updated February 25, 2009
8
Chapter 7
Miss Phi Beta Sigma Pageant
Updated February 25, 2009
9
Chapter 8
Gilbert L. Daily Oratorical and Debate Competition
8.1 National Oratorical Contest -Oratorical Rules
Participants must adhere to the following rules for the topic presented:
1. Each participant will have seven minutes to address the given topic
2. No props are allowed
3. Each participant must present a perspective supported with relevant reasons
and/or examples
4. Participants must demonstrate a knowledge of current issues to validate
perspectives
5. Participants must be able to organize thoughts in a cohesive and fluid manner
8.2 National Debate Contest Topic and Format
Phi Beta Sigma Fraternity partners with the National Center for Policy Analysis Project
and Debate Central to avail our debaters with the most up to date resources. This
partnership will allow debaters to review articles, research debate tactics and properly
prepare for an informed intelligent dialogue. Each region will sponsor a two-member
team to compete in National Debate Contest. Please follow the steps below, which will
guide you to key information on the debate.
Step 1: Refer to the following website for http://www.debate-central.org
Step 2: Click the Research Topics Link (You should see the topic under the Cross
Examination Section)
Step 3: Review the Research Topic Link for a variety of resources, which can be
implemented in your debate. Especially take note of the Glossary Terms, which will
strengthen your vocabulary on Sub-Saharan Africa.
Step 4. Click on the Learn Debate Link and scroll down to Understand Cross
Examination Debate
Step 5. Click on Understand Cross Examination Debate and then scroll down to Outline
of CX Debate
Step 6. Click on Outline of CX Debate and review the debate outline structure. The
debate will encompass 60 minutes. Teams must prepare for both the affirmative and
negative.
Step 7. Once you have reviewed the debate format return to the Understand Cross
Examination Debate Page and click on The Code of the Debater: Introduction to the
Updated February 25, 2009
10
Way of Reason. This should be extremely supportive in understanding the intricacies of
debating.
Step 8. Your team preparation for the debates should include use of resources on the
Debate Central website; however, you may use others as well. Be sure to also review
the Evidence Link to gain valuable insight and details.
Updated February 25, 2009
11
Chapter 9
Conclave Special Awards
9.1 Sigma Life Time Achievement Awards
9.2 African American Male IMAGE awards
Honorees represent men that have achieved national and local recognition in various
career industries. Honorees are nominated by the Conclave Planning Committee and
approved by the General Board
9.3 Women of Achievement Awards
Honorees represent women that achieved national and local recognition in various
career industries. Honorees are nominated by the Conclave Planning Committee and
approved by the General Board.
Updated February 25, 2009
12
Chapter 10
Collegiate Academic Achievement Awards Competition
10.1 The Alain Leroy Locke Academic Achievement Award
The Alain Leroy Locke academic achievement award was established to honor Brother
Locke, the first Black Rhodes Scholar. This award will be presented the Collegiate
Brother that demonstrates high academic achievement as well as exceptional leadership
abilities and a commitment to serving his campus and community. To apply for this
award the applicant must submit the following: completed application, two letters of
recommendation from a professor/ teacher or academic advisor, established chapter/
community involvement, and an updated resume. The recipient of this prestigious award
will receive a $1,500 scholarship and a certificate. All qualified Collegiate Brothers to
apply as we seek to pay homage to the past and honor outstanding Collegiate Scholars.
Application available in Appendix section of this handbook.
10.2 Collegiate Chapter with the Highest Grade Point Average Award
This award is presented to the collegiate chapter with highest grade point average.
Chapters are required to complete official application to compete. The application will be
rated on verifiability of information and evidence of grade point averages as listed on
official transcripts. Incomplete applications and unofficial copies of transcripts will not be
considered. Application available in Appendix section of this handbook.
Official Transcript for each brother is required (Certified by Registrar) verifying G.P.A
and Classification. All brothers shall be financially active Sigma Men in good standing
with their local collegiate chapter and currently enrolled as an undergraduate at an
accredited college or university. All courses listed on member’s transcripts shall be
approved baccalaureate curriculum by the states Board of Regents. Only four and five
year baccalaureate programs are acceptable.
APPLICATION SUBMITION
Updated February 25, 2009
13
Updated February 25, 2009
14
APPENDIX A
REWARD SCHEDULE
Listed below are the rewards that will be given at the Conclave. These rewards
may vary at the Regional level. This listing serves as a guideline that will be
used to determine the reward structure for awards and competitions.
Regional Outstanding Collegiate Chapter
Winner
Other Participants
Trophy or Plaque and Banner
Certificates
Regional Outstanding Alumni Chapter
Winner
Other Participants
Trophy or Plaque and Banner
Certificates
Sigma Model Collegiate Chapter
Winner
Plaque and Banner
Sigma Model Alumni Chapter
Winner
Plaque and Banner
Gilbert A. Dailey Oratorical Contest
Winner
Medal with Ribbon
$1,000
Second Place Medal with Ribbon, Certificate
Third Place
Medal with Ribbon, Certificate
Phi Beta Sigma Global Step Show Competition
Winner
Gold Medals with Ribbon for Each Team – Team Banner $2,000
Second Place Silver Medals with Ribbon, Plaque
$1,000
Third Place
Bronze Medals with Ribbon, Plaque
$ 500
Collegiate Brother with the Highest Grade Point Average
Winner
Other Participants
Medal, Certificate
Certificates
and $1,000
Collegiate Chapter with the Highest Grape Point Average
Winner
Other Participants
Plaque
Certificate
$1,000
Emmit Smith Achievement Award
Gold Medal with Ribbon
Special Emmitt Smith Award Presentation
Updated February 25, 2009
15
Appendix B
Step Show Competition
Template for Sending Registration Letter
October 2, 2008
Brother Kevin Kilgore
Chapter President
Delta Delta Delta Chapter
Kentucky Fake University
Louisville, Kentucky
Congratulations!
I would like to formally congratulate you on winning your Regional Conference
Competition. We are looking forward to having you compete at Conclave New
Orleans Step Show Competition. This year’s step show theme is Stepping with a
Passion to Service. The step show will be held at the Sheraton New Orleans in the
Grand Ballroom on Thursday, July 9, 2008.
To ensure that this event will be a success, please take note of the following:

Registration form must e mailed to Corporate Headquarters not later than
June 1, 2008. Also note that your chapter must be officially registered
including each member of your step team. Credentials will be audited.

There will be a mandatory meeting on ____, at ___________. This meeting
will take place in the __________. A representative from your chapter must
be present for this meeting. Practice for the show will be _____________,
and the scheduling of practice times will also be determined at the meeting.

Each team is allowed two managers to assist with props or music. All
other brothers and guest must be registered on pay the entrance fee.
Failure to follow this rule will result in automatic disqualification.
Included in this package your find the rules of the contest, registration form and
judges rating form. If you have any questions, please contact me at
_______________. Once again, congratulations and I look forward to seeing you
in New Orleans.
Nila D. White
Director of Stepshow Events
Cc:
Regional Director
Chapter Advisor
Updated February 25, 2009
16
Phi Beta Sigma Fraternity, Inc.
STEP SHOW COMPETITION
FINAL TABULATION SHEET
Chapter/Team Names
-------------------Judge’s Final Scores-------------------1
2
3
4
5
6
7
8
9
10
Total
***HIGHEST AND LOWEST SCORE SHOULD BE OMITTED FOR EACH
TEAM***
COMPETITION CHAIRMAN’S SIGNATURE______________________________________________
TABULATOR’S SIGNATURE __________________________________________________________
Updated February 25, 2009
17
PHI BETA SIGMA FRATERNITY, INC.
CONCLAVE STEP SHOW COMPETITION
OFFICIAL TIME SHEET
Chapter/Team Names
TIME
OVER
BELOW
_________________________________________
COMPETITION CHAIRMAN’S SIGNATURE
_______________________________________________________
TIME KEEPER’S SIGNATURE
_______________________________________________________
AWARDS & ACHIEVEMENTS GUIDE
Updated February 25, 2009
18
Phi Beta Sigma Fraternity, Inc.
STEP SHOW COMPETITION
SCORE EVALUATION SHEET
CHAPTER INFORMATION
CHAPTER NAME
ORDER OF APPEARANCE
COLLEGE/UNIVERSITY
STATE
REGION
JUDGING ITEMS
ORIGINALITY/CREATIVITY
POINT VALUE
(CIRCLE ONLY ONE)
5
10
15
20
PRECISION
5
10
15
20
SHOWMANSHIP
5
10
15
20
DRESS APPEARANCE
5
10
15
20
OVERALL PERFORMANCE
5
10
15
20
TOTAL SCORE_____________
DEDUCTIONS
PROFANITY
LESS/OVER TIME LIMIT
DIDN’T APPEAR FOR DRAWING
DEMEANING OF GREEKS OR
WOMEN
BONUS
(CHAPTER HAS THEME REFLECTING
5 POINTS
5 POINTS
5 POINTS
5 POINTS
20 POINTS
FRATERNITY PROGRAMMATIC
THRUST)
ADJUSTED SCORE ________________
SCORE SHEET CERTIFIED ____________________
Updated February 25, 2009
19
Phi Beta Sigma Fraternity, Inc. Step Show Registration Form
Date: ____________________________
Number of Participants:_______________
Chapter: _________________________________________________________________
Primary Contact: _______________________________Phone/Cell#__________________
Secondary Contact; _____________________________Phone/Cell#____________________
Step Master: ____________________________________________________________________
Performers
1. _____________________________________
2._____________________________________
3. _____________________________________
4. _____________________________________
5. __________________________________
6. __________________________________
7. __________________________________
8. __________________________________
9. ______________________________ __
10. __________________________________
11. ________________________________
12. _________________________________
13. ________________________________
14. _________________________________
MANAGER #1 ______________________________________________
MANAGER #2______________________________________________
Please note that all members must be active members of the fraternity. A copy of a valid ID must be presented at
the convention for every name submitted on this registration form. Also send a picture of the entire team
with this registration form.
I certify that all members are active members of the ___________________________ Chapter and we
have read and fully understand the rules of the competition.
President’s Signature __________________________________________Date______________________
Financial Secretary’s Signature _________________________________Date______________________
Step Master’s Signature _______________________________________Date______________________
Phi Beta Sigma Fraternity, Inc.
Awards & Achievements Guide
Updated February 25, 2009
20
Appendix H
Phi Beta Sigma Fraternity Incorporated
Application for the Collegiate Chapter with the Highest Grade Point Average Award
Please type all information. The application will be rated on verifiability of information and evidence of
grade point averages as listed on official transcripts. Incomplete applications and unofficial copies of
transcripts will not be considered.
Date: ________________
(Official use only)
College/ University and Chapter Information COLLEGE/UNIVERSITY and CHAPTER
INFORMATION
College/University:
Chapter Name: ____________________________________________________________
Chapter President: ____________________Email________________________________
Chapter President Telephone Contact___________________________________________
Chapter Advisor: _______________________Chapter Advisors Email____________________________
Name of Sponsoring Alumni Chapter: ___________________________________________
Chapter Honors/Awards
_____________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Membership Information MEMBERSHIP INFORMATION
Member Name: ______________________________ Membership # _____________ GPA _________
Member Name: ______________________________ Membership # _____________ GPA _________
Member Name: ______________________________ Membership # _____________ GPA _________
Member Name: ______________________________ Membership # _____________ GPA _________
Member Name: ______________________________ Membership # _____________ GPA _________
Member Name: ______________________________ Membership # _____________ GPA _________
Member Name: ______________________________ Membership # _____________ GPA _________
Member Name: ______________________________ Membership # _____________ GPA _________
Member Name: ______________________________ Membership # _____________ GPA _________
Member Name: ______________________________ Membership # _____________ GPA _________
Member Name: ______________________________ Membership # _____________ GPA _________
Member Name: ______________________________ Membership # _____________ GPA _________
Member Name: ______________________________ Membership # _____________ GPA _________
Note: Attached additional sheet if necessary.
APPLICATION REQUIREMENTS
Official Transcript for each brother is required (Certified by Registrar) verifying G.P.A and
Classification
**All brothers shall be financially active Sigma Men in good standing with their local collegiate
chapter and currently enrolled as an
undergraduate student at the named college/university above. All courses listed on member’s
transcripts shall be approved baccalaureate curriculum by the states Board of Regents. Only four
and five year baccalaureate programs are acceptable.
APPLICATION SUB
Updated February 25, 2009
21
Appendix I
Brother Alain Leroy Locke
Academic Achievement Award
Please type all information. The essay should be thoughtfully and clearly written, but succinct. The
application will be rated on appearance, verifiability of information, clarity, and evidence of achievements.
Incomplete applications will not be considered.
PERSONAL INFORMATION
Name:_______________________________
Membership #:___________________________
School Address:_______________________
Permanent Address:_______________________
City:____________________
City:______________________
State:_____
State:______
Email Address:__________________________________________________________________
SCHOOL /PROFESSIONAL INFORMATION
College/University:_______________________________
Region:______________________
G.P.A.__________
Classification:_________________
Major/Minor:__________________
Campus/Community Activities: (Include offices held, honors, and awards)
______________________________________________________________________________
FRATERNAL INFORMATION
Chapter:_______________________________________________________________________
Fraternal Activities: Attach additional information if necessary all offices held, honors, and awards
_____________________________________________________________________________________
APPLICATION REQUIREMENTS
(a) Official transcript or letter (certified by Registrar)
verifying G.P.A. and classification*
(b) Two (2) letter of recommendation**
(1) Personal source
(2) Institution source (College letterhead)
(c) Resume
(d) List any scholarship(s) received and other academic awards
(e) List involvement with national programs and special events
(f) Essay including career ambitions/goals and an explanation of
why you should be awarded the Achievement Award
(g) Picture (Headshot)
* All applicants must be Sigma Men in good standing, currently enrolled as an undergraduate. Minimum G.P.A. 3.0/4.0 or
equivalent.
** Institutional recommendations can come from a teacher/professor or an academic advisor.
APPLICATION SUBMISSION
Attention Brother Alain Leroy Locke
Academic Achievement Award
Corporate Headquarters
145 Kennedy Street, NW
Washington, DC 20011
Complete Application Postmark Deadline: June 1 of each year
Notification of Award: During The Conclave
Updated February 25, 2009
22
Appendix J
Phi Beta Sigma Fraternity, Inc.
Chapter Awards and Recognition Assessment
Name of Chapter
College/University
City/Community
Region
Chapter Address
President’s Name
__________________________________________
__________________________________________
__________________________________________
__________________________________________
__________________________________________
__________________________________________
Telephone___________Email___________________
Advisor’s Name
(Collegiate)
____________________Email__________________
Chapter Level Status*
Areas of Focus
Scholarship and Academic Achievement
Program Implementation and Reporting
Membership Growth and Retention
Chapter Operations
Risk Management
TOTAL
Total
Possible
Points
100
275
90
290
125
840
Chapter Overall Performance Levels and Analysis
Your Chapter
Points
Check One
If your chapter score is 741-840+, your chapter is rated Gold Status
If your chapter score is 641-740, your chapter is rated Silver Status
If your chapter score is 541-640, your chapter is rated Bronze Status
If your chapter score is below 541, your chapter is rated Marginal Status
Chapters in Marginal Status will be placed on performance review until performance is brought up to a minimum of Bronze Status
*Chapters are evaluated and compete for awards per chapter size

Level I consist of chapters with active membership 40 or plus

Level II consist of Chapters with active membership 15 to 39

Level III consist of chapters with active member ship 5 to 14
-All Reports Will Be Submitted ElectronicallyPrior to Submitting, chapter will confirm that all information in report is presented accurate and true. Any falsification
of in this report will result in chapter suspension. Each Regional Director will review and approve his chapters’ report
and forward to Corporate Headquarters for processing. Any chapter that does not submit report to Regional Director
during required period will be suspended.
Updated February 25, 2009
23
OUTSTANDING CHAPTER AWARDS COMPETITION
Outstanding Collegiate Chapter - Regional
This chapter will be judged on the following criteria:
1. Must be recognized as the Outstanding Regional Chapter
2. Final score of Chapter Awards and Recognition Audit Report with
Regional Director’s recommendation.
3. Annual Chapter Report submitted by required deadline.
4. Degree of participation in Sigma National Programs
5. 21 Awards to be given in this area(includes award for each of the 7
regions and recognition at each of the 3 Chapter Levels)
Outstanding Alumni Chapter - Regional
This chapter will be judged on the following criteria:
1. Must be recognized as the Outstanding Regional Chapter
2. Final score of Chapter Awards and Recognition Audit Report with
Regional Director’s recommendation.
3. Annual Chapter Report submitted by required deadline and
procedures.
4. Degree of participation in Sigma National Programs
5. 21 Awards to be given in this area(includes award for each of the 7
regions and recognition at each of the 3 Chapter Levels)
Sigma Model Collegiate Chapter “Most Outstanding Chapter in Fraternity Award”
This chapter will be judged on the following criteria:
1. Must be recognized as the Outstanding Regional Chapter
2. Highest score of Chapter Awards and recognition Audit Report with
Regional Director’s recommendation.
3. Annual Chapter Report submitted by required deadline and
procedures.
4. Degree of participation in Sigma National Programs
5. National display (presentation, neat, logical, relevant and attractive)
6. Formal Interview with Chapter Leadership by Standard & Awards
Committee. Committee will follow established interview protocol
with scoring.
Sigma Model Alumni Chapter “Most Outstanding Chapter in Fraternity Award”
This chapter will be judged on the following criteria:
1. Must be recognized as the Outstanding Regional Chapter
2. Highest score of Chapter Awards and recognition Audit Report with
Regional Director’s recommendation.
3. Annual Chapter Report submitted by required deadline and
procedures.
4. Degree of participation in Sigma National Programs
5. National display (presentation neat, logical, relevant and attractive)
6. Formal Interview with Chapter Leadership by Standard & Awards
Committee. Committee will follow established interview protocol
with scoring.
Updated February 25, 2009
24
Scholarship and Academic Achievement
Collegiate Chapters
Points
Your Score
The Chapter has written Academic Policy
15
__________
The Chapter Cumulative GPA is above 3.0
25
__________
The Chapter MIP Candidates Cumulative
GPA is above 2.7
25
__________
Compared to other fraternities on campus, the Chapter
 has the highest GPA
 Is at least in the top quartile
25
10
__________
__________
Bonus Points: Score 3 points for every Chapter member
Who has achieved above a 3.0 GPA.
3 each
__________
Total Possible Points
100
__________
Excluding any bonus points
Alumni Chapters
Chapter host learning opportunities, special presentations
at least quarterly at during chapter’s general meeting
25
__________
25
__________
75% of chapter membership have earned undergraduate
Degree
25
___________
25% of chapter members have achieved a graduate level
Degree or above.
25
___________
100
___________
The Cumulative GPA of each chapter the alumni chapter
sponsors and advise is above a 3.0 GPA
Total Possible Points
Updated February 25, 2009
25
Program Implementation and Reporting
Chapter has implemented 3 Sigma Global Programs
during the past year.
Points
Your Score
25
_________
Bonus points
5 additional points for each additional Sigma Global
Program implemented.
5 each
__________
Chapter raised/contributed a minimum of $100
to March For Babies.
25
_________
Chapter raised/contributed a minimum of $100
to American Cancer Society via Relay for Life.
25
__________
Chapter host and/or participated in Sleep Out
For the Homeless Campaign
25
___________
Chapter has an active Sigma Beta Club Program
or supports/sponsor an active Sigma Beta Club
50
Chapter has an established Scholarship Fund
That provides scholarships annually.
25
__________
Bonus for chapters contributing more than
$1,500 in charitable giving
50
___________
Bonus for chapters participating in pilot test
Global Program.
25
__________
Chapter has logged over 1,000 community
Service hours.
25
___________
Total Possible Points
275
______________
___________
Excluding any bonus points
Updated February 25, 2009
26
Membership Growth and Retention
Collegiate Chapters
Points
Your Score
The Chapter has written Retention Policy
15
__________
The Chapter has 100% Retention of eligible members
25
__________
The Chapter has paid all required fees
25
__________
The Chapter has 25 % Growth from last year
25
__________
Bonus Points: Chapter Level movement (50 point for
each raised Level)
Total Possible Points
__________
90
___________
Excluding any bonus points
Alumni Chapters
The Chapter has written Retention Policy
15
__________
The Chapter has 100% Retention of eligible members
25
__________
The Chapter has paid all required fees
25
__________
The Chapter has 25 % Growth from last year
25
__________
Bonus Points: Chapter Level movement (50 point for
each raised Level)
Total Possible Points
__________
90
___________
Excluding any bonus points
Updated February 25, 2009
27
Chapter Operations
Points
The Chapter has a written budget along
With Business/Financial Plan
25
The Chapter has completed a Chapter Assessment
with his Regional Director or appointed representative. 25
The Chapter
Has current and written Bylaws
Conduct weekly meetings (Collegiate) or
Conduct monthly meetings (Alumni)
Conducts formal business meeting
Your Score
_________
_________
10
20
20
_________
_________
_________
15
_________
The Chapter has an annual chapter retreat
prior to the fall.
15
_________
An officers’ retreat after the election of new officers
10
_________
Chapter assigned alumni advisor who attends
Collegiate chapter meetings at least twice a month.
25
__________
Campus Advisor attend chapter meeting at least
once a month (Collegiate Chapter)
15
_________
Collegiate officers participate in local alumni
Chapter meeting each month.
25
_________
Chapter supports and participates with local NPHC
15
_________
Chapter has a minimum of 20% of its membership
registered and actively participate in most recent
Regional Conference.
25
_________
Chapter has a minimum of 20% of its membership
registered and actively participate in the most recent
Conclave.
25
__________
Total Possible Points
250
__________
With Sigma Business Formal Attire
At least quarterly
Updated February 25, 2009
28
Risk Management
Points
Your Score
The Chapter has written Risk Management
Guidelines
25
__________
The Chapter reviews the Risk Management
Guidelines at the start of fall of each year.
25
__________
25
__________
25
__________
25
__________
125
___________
Chapter has paid all liability insurance fees to
Corporate Headquarters.
Advisor participates in each session of the MIP
for all chapters
Chapter submits Completed Insurance form to
Corporate Headquarters according to procedures
100%
Total Possible Points
Updated February 25, 2009
29