COURT OF APPEAL, CIVIL DIVISION
RECORD RETENTION AND DISPOSITION SCHEDULE
Government Departments, Agencies, and all other public sector
bodies, are instructed to retain any and all documents;
correspondence; notes; e-mails and all other information –
however held – which contain or may contain content pertaining
directly or indirectly to the sexual abuse of children or to child
protection and care. For the purposes of this instruction, the word
“children” relates to any person under the age of 18.
DESCRIPTION
TNA
Series
1.
Civil Appeals case files
J 157
2.
Minute Books
3.
4.
5.
Fee Copies of Notices of
Appeal
Pre- Appeal Correspondence.
Results Sheets
6.
Cause Lists
7.
Cause Books
8.
Computer archive tapes
consisting of full case details.
9.
Card index of cases Precomputer 1982-1984
NO
ACTION
RECAP computer system is used to record
case details.
Selection of notable cases for preservation must
be made annually by Court of Appeal staff and
transferred once they are 3 years old to
Departmental Library and Records Management
Services. The remaining case files to be
retained in the Court of Appeal to be destroyed
3 years after date of final order or decision.
Not produced on computer.
Obsolete, but surviving books currently held in
the Court of Appeal.
Not produced on computer.
Destroy after 7 years.
Destroy 1 year after date of last action.
Not produced on computer.
a) Pre-1985 – retain permanently at the Court of
Appeal for reference purposes (no other records
from this period have survived).
b) Post 1985 - destroy after 1 year.
Not produced on computer.
Destroy after 1 year.
Not produced on computer.
Obsolete from 1984. Court of Appeal to retain
for reference purposes (no other records
survive pre-1984).
RECAP computer system is used to record
case details.
IT branch in the RCJ will be consulted about the
permanent preservation of the archive tapes.
Not produced on computer.
These indexes to be retained by the department
for reference purposes (no other records
survive pre-1984).
10.
Court of Appeal orders (from
2000)
11.
Ephemeral Correspondence
Computers are used for the production of
orders.
Orders are gradually being removed from files
due for destruction. When this is completed the
orders will be permanently retained (i.e. at
source).
Delete on completion.
NB In respect to those items which are financial in nature, it is a requirement that the supporting
documentation is retained for the same length of period as the item itself.
This schedule takes account of any electronic documents whose creation was discussed in its
preparation. These documents are either printed out and copies placed on registered paper files or
held as electronic records and noted in this schedule. Please inform DLRMS when any new electronic
documents or systems are introduced into the operations of the Court Of Appeal Civil Division.
The MoJ Departmental Record Officer has drawn up this schedule in consultation with the Court Of
Appeal Civil Division. Please retain for future reference.
Departmental Records Officer
Departmental Library and Records Management Services
Ministry of Justice
1st Floor, 102 Petty France
London
SW1H 9AJ
Amended: July 2015