A GOLD WING UNIVERSITY MEMBERSHIP ENHANCEMENT SEMINAR
Instructor Guide
TITLE:
HOW TO HAVE FUN AT A GWRRA EVENT
LENGTH:
Approximately 55 Minutes
RESOURCES:
One LCD projector and screen
Computer
White Board or rip chart and markers
One general meeting room - capacity 20 - 30
OBJECTIVES:
Gain a better understanding of how to maximize fun at an event
Describe the planning process that goes into an event
Describe the planning process for the attendee
INTRODUCTION:
Discussion points include:
Making fun happen
Event fun is for everyone
Event ingredients
Planning
Attitude
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Copyright Gold Wing Road Riders Association 2011
A GOLD WING UNIVERSITY MEMBERSHIP ENHANCEMENT SEMINAR
Instructor Guide
Slide 1:
Title Slide
Introduce yourself and welcome the
participants to the Gold Wing University
seminar. Let them know that questions can
be asked at any time during the presentation
for clarification.
Slide 2:
Objectives
• Gain a better understanding of
how to maximize fun at an event
Attending your first GWRRA event can be a
little overwhelming especially if it is a big one
like a Region Convention or Wing Ding. With
the right planning Members can learn how to
have fun at an event.
•
Describe the planning process
that goes into an event
There is a lot of planning that goes on behind
the scenes to get ready for an event. We will
look at some of those activities.
•
Describe the planning process
for the attendees
The Member has to properly plan to attend the
event and we will see what they need to do to
make their trip an enjoyable one.
Slide 3:
Overview
• Each event is a unique
experience
No two events are alike, even if they are held
in the same location year after year.
•
Understanding
Members need to understand that the people
presenting the event are volunteers just like
them.
•
Planning
It takes a lot of planning to put on an event
and it takes a lot of planning to get ready to
attend an event.
•
Attitude
Attitude, (or perhaps a better term would be
behavior) can affect your enjoyment of the
event.
•
YOU make the fun happen
It is up to YOU to get involved, participate,
and have fun.
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Copyright Gold Wing Road Riders Association 2011
A GOLD WING UNIVERSITY MEMBERSHIP ENHANCEMENT SEMINAR
Instructor Guide
Slide 4:
This little guy is ready to have fun. Hopefully
he didn’t ride to the event dressed like this.
I’ve got the Gold Wing Spirit
and I’m Ready to Share the
FUN With YOU!!!!
 Version 1.12 January 2012
Slide 5:
A Question
An Event
is an Event
is an Event...
True or False?
Ask the participants to give some feedback to
this statement.
The answer should be false. Each event is
different and each has its own personality.
Slide 6:
Make FUN Happen
• Understanding
To have fun at an event the Members need to
have an understanding of why the event is
being put on. Is it a local event? Is it a
District or Region event? Is it an annual
convention? All of these questions help them
Member make an informed decision about
their involvement and attendance.
•
Planning
Plan to have fun. The people who are staging
the event have spent a lot of time planning
activities for the Members to enjoy.
Participate and have fun.
•
Behavior/Attitude
The Members’ behavior is important. If they
attend with a poor outlook they are creating a
less than positive outcome. If, on the other
hand, they are looking to have fun they will.
Slide 7:
Event Fun – Its For Everyone
What do you do at an event to have
fun?
What wasn’t fun and why?
Open the floor up for a discussion and sharing
of experiences. Discuss the good and the bad
and see if something could have led to a
better outcome.
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Copyright Gold Wing Road Riders Association 2011
A GOLD WING UNIVERSITY MEMBERSHIP ENHANCEMENT SEMINAR
Instructor Guide
Slide 8:
Event Planning Ingredients
• Facility
• Registration Fees
• Banquets/Meals
• Seminars
• Hospitality Room
• Rider Ed Range
• Bike Show
• On-Bike Games
• Poker Runs
• Observation Runs
• Motel/Hotel accommodations
• Entertainment
• Vendors
• Ceremonies
• Prizes/Trophies
Slide 9:
Attendees +
Gold Wing spirit +
Activities +
Food and ice cream =
These are just a few of the things that must be
considered when planning for an event.
Many of these items are looked at a year or
more before the date of the event. The larger
the event the further out the planning must
occur. It take many individuals working
together to make an event a success.
It also takes many Members having a good
time to make the event a success.
This formula seems to work for many of our
events. People with the right attitude and lots
of activities plus food and ice cream generate
fun for all.
FUN
Slide 10:
Planning
• Start at home
– Checklist
Before the day of the event the Members will
be planning their trip. A checklist is always a
good tool to use in planning.
•
What to take?
Are you taking a camera? Do you have
enough medicine?
•
What to wear?
Do you have comfortable shoes? What is the
weather forecast for the trip? For the event?
–
Event Registration/Fees
Have you registered? Have you paid?
–
Reservations
• Hotel/Motel/Campground
Travel Route
Where are you staying? Do you have your
confirmation number?
•
How are you going to get there? How long
–
Car/Motorcycle
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Copyright Gold Wing Road Riders Association 2011
A GOLD WING UNIVERSITY MEMBERSHIP ENHANCEMENT SEMINAR
Instructor Guide
•
Scenic/Freeway
Slide 11:
Planning
• At the event
have you allowed for the trip?
Once you arrive there is still more planning to
attend to.
–
Registration packet
Where do you pick up your registration
packet? Is everything in the packet that is
supposed to be there?
–
Check event schedule
Sit down and look over the event schedule.
What do you want to do or see?
–
Plan your daily activities
Using the schedule plan out each day’s
activities. Will you be riding somewhere? Will
you be staying at the event site?
–
Participate as much or little
as you want
At your first event you may be tempted to try
to do everything. That is almost impossible
and by the end of the day you will be tired and
not having a good time. Pace yourself.
–
Relax and enjoy the event
Take some time to sit down and people watch
or visit with old and new friends.
Slide 12:
Attitude
Attitude/behavior determines altitude.
•
•
Are you approachable?
Is the glass half full?
– Hoping for the best
Can people approach you? Are you a person
that smiles a people? Are you planning on
having a good time?
•
•
Are you standoffish?
Is the glass half empty?
– Expecting the worst
Or are you a grouch and looking to find fault
with everything?
Slide 13:
The Answer
An Event
is an Event
is an Event...
Absolutely not!
Earlier in this seminar we asked the question
– are all events the same?
Do you still agree with you initial response?
By now you have seen how each event can
and will be different. Each time there are
opportunities for improvement and the more
you know the more you will be able to enjoy
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Copyright Gold Wing Road Riders Association 2011
A GOLD WING UNIVERSITY MEMBERSHIP ENHANCEMENT SEMINAR
Instructor Guide
each activity.
Slide 14:
Summary
• Each event is a unique
experience
• Understanding
• Planning
• Attitude
• YOU make the fun happen
Review the main discussion points.
Slide 15:
Recipe For Fun
Take a gallon of UNDERSTANDING,
Mix with a quart of PLANNING
Stir in 3 cups of a POSITIVE
ATTITUDE
Yield: A bushel of FUN
This may be a little corny but it sums up the
intent of the seminar.
Servings: Unlimited
Slide 16:
Reinforce that we can make fun happen by
sharing our experiences and working together.
Thank you for your time and
attention
Let’s share the FUN together
 Version 1.12 January 2012
Slide 17:
Questions
Answer questions to the best of your
knowledge and if you do not know the answer,
DO NOT MAKE ONE UP!!! Refer back to the
Officer Guidebook or give them the
information to ask someone who may have
the right answer.
Formatted and Edited by
Revised by
Revision History
Ed Nahl (1/31/12)
Tommy Wilson (12/14/13)
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Copyright Gold Wing Road Riders Association 2011