SAFETY TRAINING PROGRAM
FOR
THE UNIVERSITY OF MICHIGAN
PLANT OPERATIONS
Prepared by the Department of Occupational Safety & Environmental Health
Ann Arbor, Michigan 48109
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Safety Training Program
Table of Contents
I. Purpose and Scope
II. Definitions
III. Procedure
IV. Responsibilities
Page
1
1
1
5
Appendix A: Safety Training Subject and Job Classification Matrix
Appendix B: Plant Operations’ Training Coordinators
Appendix C: Safety Orientation Training
Appendix D: Major Safety Training Subjects Summary
Appendix E: Plant Supervisor’s Guide to Worker Safety Training
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University of Michigan Plant Operations
Safety Training Program
I.
II.
III.
PURPOSE AND SCOPE
A.
Purpose: To provide a structured system of planning, scheduling, recording and
accounting for worker safety and health training given to Plant Division
employees, insuring compliance with governmental regulations, and allowing
Plant to be proactive in assuring that all employees receive sufficient training to
safely perform their assigned duties.
B.
Scope: All permanent and temporary employees of Plant Operations and its
separate departments.
DEFINITIONS
A.
Safety Orientation Training - training for newly hired temporary and permanent
employees, designed to give the worker knowledge in general safety topics
pertinent to most work places and satisfy most regulatory compliance
requirements.
B.
Required Safety Training - safety training that is required for a specific job
category or task, as determined by OSEH, based on the typically encountered
potential hazards of that job category or task.
C.
Secondary Safety Training - safety training that may or may not be required for
a specific job category or task, as determined by OSEH, based on sporadically
encountered potential hazards of that job category or task which may change
based on the many variables relating to the job or task, such as the location of the
work, or requirements of a project, etc.
D.
Periodic Retraining - retraining on specific topics, that are required by policy or
regulation, to be repeated at a set time interval.
E.
Refresher Training - retraining on a specific topic that is not required by policy
or regulation to be repeated at a set time interval, but where the worker’s
supervisor or the Plant OSEH Rep. have determined that a worker, or group of
workers, need the training repeated.
PROCEDURE
A.
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General
1.
All plant employees will receive safety orientation training, which covers
hazard communication and other basic safety principles as required by
state and federal regulations. More in depth training (required and
secondary training) will then be provided to individuals based on their job
title and duties.
2.
To guide supervisors in the selection of required and secondary training
subjects, Appendix A has been developed listing the safety training
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subjects assigned by the various job categories as either required or
secondary safety training. Additional guidance on determining which
safety training an employee should receive can be gotten from the
departmental training coordinator (Appendix B) or the OSEH Rep. for
Plant (764-3141).
3.
B.
C.
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All safety training conducted will be documented, recorded, and tracked
by the departmental training coordinator.
Safety Orientation Training
1.
A listing of the training topics to be included in safety orientation training
are listed in Appendix C of this program.
2.
All new employees must be given safety orientation training as soon as
possible after hiring.
3.
Some workers may not be required to attend the entire safety orientation
training session, depending on the general category of their job.
Specifically, office, administrative, or clerical workers will only need to
be trained in the areas that are applicable to their work environment. The
decision to have a worker attend an abbreviated safety orientation training
session will be coordinated between the worker’s supervisor or the
departmental training coordinator, and the Plant OSEH Rep., in advance.
4.
Departments may create and conduct their own specific safety orientation
training, as long as the required topics for the hazards their worker’s are
exposed to are taught. Departmental safety orientation training courses are
subject to OSEH review and approval for content.
Required/Secondary Safety Training Subjects
1.
Most job categories or tasks have been assessed for the probable hazards
to be encountered by an employee in that category. Safety training
subjects have been assigned based on that assessment. For each job
category, a determination has been made for required and secondary
training (see Appendix A).
2.
Required training subjects should be scheduled as soon as possible after
the hiring of a new employee. Scheduling of training courses will be done
through the departmental training coordinator and the trainer or contact for
that training subject (see Appendix D).
3.
Secondary subjects are subjects that may or may not be required for that
job category, depending on that employee’s specific job duties, or location
of work. Secondary training subjects should be scheduled as soon as the
supervisor has determined that an employee has a need for that training.
Scheduling of training courses will be done through the departmental
training coordinator and the trainer or contact for that training subject (see
Appendix D).
4.
Some safety training subjects may be taught by a worker’s supervisor,
either formally, or as on the job training. These subjects, while usually
routine, cover inherent hazards, require very specific procedures in order
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to be done safety and correctly, or training is required by regulation.
Guidance, training materials, and assistance in conducting this training
can be received by contacting the Plant OSEH Rep.
D.
E.
F.
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Periodic Retraining
1.
Certain safety training subjects require periodic retraining at set intervals
in order to maintain compliance with governmental regulations. The
subjects and intervals for the required periodic retraining are listed in
Appendix D of this program.
2.
Periodic retraining can be done by the Plant OSEH Rep., supervisor, or
other adequate means. All periodic retraining conducted will be
documented, recorded, and tracked by the departmental training
coordinator.
Refresher Training
1.
All workers who have been trained on a subject must be able to
demonstrate adequate knowledge in that subject. At anytime a worker
cannot demonstrate adequate knowledge in a subject, and is exposed to a
hazard relating to that training subject, then they should be scheduled for
refresher training as soon as possible.
2.
Supervisors should periodically observe their workers to insure they are
following correct safety procedures. Anytime a supervisor observes a
safety procedure not being correctly followed, the supervisor should
immediately correct the deficiency and insure the workers can
demonstrate adequate knowledge in the required safety procedures.
Workers that must be repeatedly corrected to follow a safety procedure
should be scheduled for refresher training.
Tracking and Recordkeeping
1.
Each department will appoint a training coordinator, to act as that
department’s general point of contact for employee training issues.
2.
There are three players in the tracking and recordkeeping process: the
employee’s supervisor; the department’s training coordinator; and the
person conducting the training. The supervisor is the key to the safety
training process. The supervisor controls the time of the employee, helps
decide what secondary training is needed, and helps decide if or when
refresher training is needed.
3.
Procedure:
a.
When a new employee is hired, permanent or temporary, the
department’s training coordinator must be notified.
b.
The supervisor will initiate the New Hire Safety Training
Checklist immediately upon arrival of a newly hired employee to
their area. The supervisor will go through the checklist with the
new employee discussing each topic as needed. The supervisor
will use the Checklist as a guide to help insure the new employee
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receives all of the safety training they need to safely do their job
and to stay in compliance with governmental regulations (see
Appendix E, Plant Supervisors’ Guide to Worker Safety Training).
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c.
The departmental training coordinator will enter the new employee
into a training record database and discuss with the supervisor
which training subjects should be scheduled. Appendix A will
assist supervisors and training coordinators in making these
determinations.
d.
The training coordinator will make the necessary contacts to
schedule the desired training. Appendix D provides contact names
and numbers to be used for this purpose. The training coordinator
will enter the scheduled dates into a training record database and
notify the supervisor and employee of the training dates.
e.
As the new employee completes each training subject, the course
trainer will forward a copy of the course attendance list to the
employees’ supervisors, and the training coordinator of each
department that had employees in the course. When supervisors
conduct the training themselves, documentation of training
completed must be sent to the training coordinator, as described
here.
f.
The training coordinator will enter the dates training was
completed into a training record database. If periodic retraining is
required for a particular topic, the required retraining date will also
be tracked.
g.
Tracking Reports:
i.
At least monthly, the training coordinator review the
training records for employees who did not attend
scheduled training and the training topics that still need
scheduling. Supervisors will be notified of scheduled
training that their employees missed. The training
coordinator should schedule the outstanding training topics.
ii.
Quarterly, the training coordinator will review the training
records to obtain a list of employees due for periodic
retraining during the next three months. Based on that
report, the same procedure listed above will be used for
scheduling and tracking. Periodic retraining should be
conducted before the required deadline for the retraining, to
insure compliance is maintained.
iii.
On a semi-annual basis, the training coordinator will
review the training records for a listing of employees who
did not attend scheduled training or who have not been
scheduled for all training needed. This report will be
forwarded to the department manager and the Plant OSEH
Rep. for appropriate follow up action.
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IV.
h.
When there is a change in job duties of an employee that changes
the training requirements for that worker, or there is a need to
provide additional training or refresher training to a worker, the
supervisor must notify their training coordinator. The same
procedure for scheduling and tracking as described above will be
followed.
i.
Records of past training for current employees are kept by OSEH
and by some departments. Each training coordinator will develop a
plan to systematically review these records and update their
training records. Employees that have not been trained in the
required safety training subjects will have training in these subjects
scheduled as soon as possible after they are identified.
j.
On an annual basis the Plant OSEH Rep. will report to the Plant
Lead team on the activities carried out under this program and any
operational problems that have been experienced.
RESPONSIBILITIES
A.
Department
1.
2.
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Management
a.
Plant management will provide the necessary support and
resources so that all responsible parties named in this program can
carryout their duties as outlined.
b.
Each department head will assign a training coordinator to
carryout their duties as outlined in this program.
c.
The departmental training coordinators will store, record and
review all safety training records as directed by this program. They
will work in close cooperation with the Plant OSEH Rep., and their
department’s supervisors to facilitate the required safety training is
conducted as promptly and efficiently as possible.
c.
Supervisors will complete the new hire safety checklist for each
new employee, notify their training coordinator of all new
employees to their area, insure their workers attend all safety
training as required, regularly review the status of their workers
training records to insure compliance, and routinely inspect the
work area and their workers for unsafe conditions or work
practices and report such situations to the Plant OSEH Rep.
Employees
a.
Employees shall attend training, as required by their supervisor,
and participate in training in order to receive the maximum benefit
of the training.
b.
Employees shall consult with their supervisor, OSEH, or other
knowledgeable personnel, when they have questions regarding
their safety training.
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B.
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Occupational Safety and Environmental Health (OSEH)
1.
OSEH shall provide technical assistance, recommendations, conduct
safety orientation training, periodic, refresher and training on specific
major safety training topics, as indicated in Appendix B.
2.
OSEH shall inspect training records maintained pursuant to this program
and advise on compliance with state and federal regulations.
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APPENDIX A
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Safety Training Subject and Job Classification Matrix
S
S
S
S
S
S
S
S
S
S
S
R
S
S
S
S
R
R
R
R
R
S
S
S
S
S
S
R
R
R
S
R
R
R
S
S
S
S
S
S
S
S
S
R
R
S
R
R
R
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
R
R
S
R
R
R
R
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
R
S
S
S
S
S
R
R
S
S
S
S
S
S
S
S
R
S
S
S
S
S
S
S
S
S
S
R
S
S
S
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
S
R
S
S
S
R
S
R
R
R
R
R
R
R
R
R
R
S
S
R
R
S
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
R
S
R
R
R
R
R
R
S
S
S
S
S
S
R
S
S
S
S
R
S
S
S
S
R
R
R
R
R
S
Tunnel Safety
S
S
S
R
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
R
R
R
S
S
R
R
R
R
R
R
R
R
R
Lock Out/Tag Out
S
S
Powered Industrial Trucks***
R
R
R
R
S
S
Lead Abatement*
S
S
S
R
R
R
Lead Worker Protection
S
S
S
R
R
R
S
R
R
Scaffold Safety
R
R
R
R
R
R
R
R
R
Ladders
S
S
S
Hot Work Safety
S
S
S
Heat Stress
First Aid
S
R
S
Hazard Communication
Fire Safety
Emergency Response*
Equip Safety (Power/Hand Tools)
S
S
S
S
Fall Protection
S
S
Respiratory Protection
S
R
R
R
S
S
S
Electrical Power Transmission
S
S
S
Electrical Safety
S
S
S
Personal Protective Equipment
R
R
Confined Space Entry
S
S
S
S
Cardio-Pulmonary Rescusitation
R
R
R
Blood Borne Pathogens*
S
S
S
Asbestos Abatement*
Asbestos Awareness*
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
Aerial Work Platforms***
Apprentice Electrician
Apprentice Elevator Mechanic
Apprentice Steam Fitter
Auto Mechanic
Boiler Operator
Boiler Operator-Turbine Operator
Bus Operator
Cabinet Maker
Carpenter
Clerical
Custodian
Electrician
Elevator Maintenance Mechanic
Elevator Mechanic
Fixture & Wall Cleaner
Gardener
Glazier
Groundskeeper
Heavy Equipment Mechanic
Heavy Equipment Operator
High Voltage Electrician
Industrial Electrician
Industrial Machinist
Instrument & Control Repairperson
Instrument & Control Specialist
Laborer
Accident/Near Miss Investigation
Safety Orientation Training
Job Categories
Hearing Conservation*
Safety Training Subjects
Haz Chem/Mat Handling/Storage**
2/29/00
S
S
S
S
S
S
S
S
R
S
R
S
S
S
R
R
R
S
S
S
Safety Training Subject and Job Classification Matrix (continued)
S
R
R
S
S
S
S
S
R
S
S
R
S
S
S
S
S
S
S
S
S
R
S
S
R
R
R
R
R
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
R
S
R
S
S
R
S
S
S
R
S
S
S
S
S
S
S
S
S
R
R
R
R
R
R
R
R
R
R
R
R
R
R
S
S
S
R
S
S
S
S
S
R
R
R
R
R
S
R
S
R
R
S
R
R
R
R
R
R
S
S
S
S
S
S
S
S
R
S
S
S
S
S
S
R
S
R
S
R
R
S
S
R
R
S
R
S
S
S
R
R
R
S
S
S
S
R
S
R
R
S
R
S
S
R
S
S
S
S
S
R
S
S
R
R
R
S
S
S
S
S
R
R
S
R
S
R
R
S
S
R
R
R
R
R
R
R
R
R
R
S
S
R
S
S
R
R
R
R
R
R
R
R
R
R
R
R
R
R
S
R
R
S
S
S
S
S
S
S
R
Tunnel Safety
Scaffold Safety
Respiratory Protection
Personal Protective Equipment
Lock Out/Tag Out
S
S
Powered Industrial Trucks***
S
S
S
S
R
Lead Abatement*
S
S
S
Lead Worker Protection
S
S
S
S
R
R
S
S
Heat Stress
Hazard Communication
First Aid
Emergency Response*
S
S
S
R
S
S
R
S
S
S
Equip Safety (Power/Hand Tools)
Electrical Power Transmission
Electrical Safety
Confined Space Entry
S
R
R
R
R
R
R
R
R
R
R
Ladders
R
S
S
S
S
S
S
S
S
Fire Safety
S
S
S
S
Cardio-Pulmonary Rescusitation
Blood Borne Pathogens*
Asbestos Abatement*
R
R
R
R
S
S
S
S
S
Hot Work Safety
S
Asbestos Awareness*
Aerial Work Platforms***
S
S
S
R
S
S
S
S
S
Fall Protection
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
Accident/Near Miss Investigation
Safety Orientation Training
Locksmith
Maintenance Mechanic
Mason
Mechanical A/C & Refrigeration (Mech)
Mechanical A/C & Refrigeration (Steam)
Meter & Gate Repairperson
Millwright
Mover
Operating Engineer
Painter
Parking Attendant
Parking Maintenance Worker
Pipecoverer
Plasterer
Plumber
Powerhouse Maintenance Repairer
Powerhouse Repairer
Professional/Administrative
Pest Management
Refuse Truck Helper
Roofer
Service Station Attendant
Sheetmetal Worker
Sign Painter
Spray Painter
Hearing Conservation*
Safety Training Subjects
Haz Chem/Mat Handling/Storage**
2/29/00
Job Categories
S
S
R
S
S
S
S
R
R
S
R
R
S
S
S
S
S
S
S
R
R
R
S
S
S
S
S
Safety Training Subject and Job Classification Matrix (continued)
R
S
S
S
S
S
S
S
S
S
R
S
S
S
S
S
S
S
S
S
S
S
S
R
S
S
S
S
R
S
S
S
S
S
R
S
S
S
R
S
S
S
S
R
S
S
R
S
S
S
S
R
S
S
S
S
R
R
R
S
S
S
S
S
S
R
R
S
R
S
S
S
R
S
R
R
S
S
R
S
R
S
S
R
S
S
S
S
S
S
S
S
S
S
S
R
R
R
R
R
R
R
S
S
S
S
S
S
R
Tunnel Safety
R
R
S
S
Scaffold Safety
Lock Out/Tag Out
Powered Industrial Trucks***
Lead Abatement*
Lead Worker Protection
Ladders
Hot Work Safety
Heat Stress
Hazard Communication
First Aid
Fire Safety
Fall Protection
Emergency Response*
Equip Safety (Power/Hand Tools)
Electrical Power Transmission
Electrical Safety
Confined Space Entry
S
S
R
Respiratory Protection
S
R
R
R
R
R
R
R
R
R
R
R
R
Personal Protective Equipment
S
Cardio-Pulmonary Rescusitation
Blood Borne Pathogens*
Asbestos Abatement*
Asbestos Awareness*
Aerial Work Platforms***
Accident/Near Miss Investigation
Safety Orientation Training
Stockkeeper
N
Streamfitter
N
S
Supervisor
N R
S
Technical
N
Transit Coach Operator
N
Tree Trimmer
N
R
Turbine Operator
N
R
Turbine Operator-Operating Engineer
N
R
Upholsterer
N
Utility Systems Technician
N
R
Venetian Blind Cleaner
N
S R
Welder
N
R
N = Required Training for New Hires
R = Required Training
S = Secondary Training (depending on specific job duties)
* Refresher Training Required Every Year
** Refresher Training Required Every Two Years
*** Refresher Training Required Every Three Years
Hearing Conservation*
Safety Training Subjects
Haz Chem/Mat Handling/Storage**
2/29/00
Job Categories
S
S
S
S
APPENDIX B
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Plant Operations Training Coordinators
Plant Academy:
J. Annette Bardouille (JB), 647-8007
Building Services:
David Judge, 764-0521
Grounds & Waste Management:
Kristin Miller, 764-3422
Parking & Transportation Services: Anna Tobias, 763-6355
Utilities & Maintenance Services: Steve Brabbs, 936-2532
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APPENDIX C
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Safety Orientation Training
The Safety Orientation Training addresses basic safety training requirements. It reinforces
hazard communication training, introduces workers to basic safety subjects, and makes them
aware of the areas where more in depth training should be given in order to insure their safety on
the job. This training covers areas required by regulation for most workers. All Plant
Departments must give their new employees initial safety orientation training. Departments may
create and conduct their own specific safety orientation training, as long as the required subjects
are taught1.
Safety Orientation Training is scheduled regularly and typically is conducted in the training
room at OSEH on Kipke Drive by the Plant OSEH Rep. The subjects planned to be covered in
the Safety Orientation Training are listed below:
Informational Training Topics:
• Accident & Near Miss Reporting
• Back Safety
• Building Security & Personal Safety
• Exits, Evacuations & Emergencies
• First Aid Program Procedures
• Medical Surveillance Program
• Housekeeping
• Recycling & Waste Disposal
• Signs & Tags
Full Program Training Topics:
• Hazard Communication
• Personal Protective Equipment
• Hearing Conservation
• Respiratory Protection Introduction
• Blood Borne Pathogens
• Ladder Safety
• Electrical Safety
• Lockout/Tagout
• Equipment Safety
Awareness Training Topics:
• Aerial Work Platforms Awareness
• Asbestos Awareness
• Biological Agent Awareness
• Laboratory Safety Awareness
• Radiation Awareness
• Hospital Safety Awareness
• Laboratory Hood and Ventilation
Maintenance Procedures
• Roof Access Safety Procedures
• Confined Space Awareness
• Hot Work Safety Awareness
• Lead Awareness
• Fork Lift Awareness
1
At this time, Building Services employees, Grounds & Waste Management employees, and the drivers in Parking
& Transportation Services receive initial training within their own departmental programs.
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APPENDIX D
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Major Safety Training Subjects Summary
Listed below are the major safety training subjects designed to give workers to comply with regulatory requirements, and this training
should be given to a worker prior to exposing that worker to the hazards associated with the training subject.
Course
Accident/Near
Miss Investigation
Description
Standard accident
investigation procedures
Aerial Work
Platforms
Operating procedures for
using aerial work
platforms
Information on health
concerns, and
identification of
deteriorating building
materials
Asbestos abatement
work procedures.
Asbestos
Awareness
Asbestos
Abatement†
Blood Borne
Pathogens
Hazards and precautions
for dealing with blood
borne pathogens
Cardiopulmonary
Resuscitation
(CPR)
Procedures for giving
CPR
Confined Space
Entry
Electrical Safety
Permit required confined
space entry procedures
General electrical safety
precautions and
procedures
* Subject to revision based on pending regulations
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Target
Supervisors or
personnel responsible
for conducting
accident investigations
Workers operating
aerial work platforms
Contact
Plant Acad.,
764-2026
Duration
2 hours
Initial Training
Before being given
accident investigation
responsibilities
Re-training
As needed
OSEH,
615-0058
Bldg. Svcs., UMS
OSEH,
647-1142
4 hours, plus
medical
surv. exam
2 hours
Before being allowed
to use an aerial work
platform
Within 60 days of
assignment duties that
contact asbestos
Every three years; 4
hours, plus medical
surveillance exam
Every year (annual); 2
hours
Pipecoverers, selected
electricians, roofers,
and laborers
OSEH,
763-9132
Before doing asbestos
abatement work
Every year (annual); 8
hours, plus annual
medical surv. exam
All maintenance or
service workers that
could routinely work
in hospitals or medical
school
High-voltage
electricians & CPP
workers
OSEH,
764-3141
16-40 hours,
plus annual
medical
surv. exam
1 hour, plus
vaccination
Before exposure to
blood borne pathogens
Every year (annual); 1
hour
Dept. Tng.
Coord.
4-8 hours
As needed
UMS
Plant OSEH
Rep., 764-3141
Plant OSEH
Rep. 764-3141
4 hours
Within 90 days of
assignment as a highvoltage electrician or
to the CPP
Prior to working in
confined spaces
Prior to working near
or around energized
circuits or equipment
Non-electricians
required to work near
or around energized
circuits or equipment
30 minutes
As needed
As needed
† Participation in this program will typically require participation in other program(s) listed
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Major Safety Training Subjects Summary(continued)
Course
Electric Power
Generation,
Transmission &
Distribution
Safety
Emergency
Response†
Equipment Safety
(Power/Hand
Tools)
Fall Protection†
Description
Safety precautions and
procedures for electric
power generation, trans,
or distribution systems
Emergency response
procedures and
precautions
Safety procedures for
working with hand &
power tools
Fall protection
procedures for
construction sites
Fire Safety
Fire hazards, prevention
and protection
procedures, including
fire extinguisher use
First Aid
Procedures for giving
basic first aid
Hazard
Communication
Worker Right-to-know
Hazardous
Chemicals and
Materials
Handling and
Transport
Hearing
Conservation
Hazardous materials
transportation
requirements to include
DOT required training.
Hearing conservation
procedures and program
* Subject to revision based on pending regulations
Safeprg6.doc
Target
Electricians required
to work on electric
generation,
transmission or
distribution systems
Emergency responder
personnel
Workers using
potentially hazardous
hand or power tools.
Construction site
workers (carpenters,
painters, masons,
laborers, etc.) in UMS
Workers expected to
use fire extinguishers
as part of there
standard job tasks
Contact
UMS Electric
Shop: 647-2059
Duration
4 hours
OSEH HazMat:
763-4568
40 hours,
plus medical
surv. exam
30 minutes
Plant OSEH
Rep., 764-3141
Initial Training
Prior to working on
electric power
generation,
transmission, or
distribution systems
Prior to being
designated as and
emergency responder
Prior to using
potentially hazardous
power or hand tools
Prior to working on a
construction site with
unguarded areas six
feet or higher
Prior to being
expected to use ire
extinguishers as part
of their normal job
tasks
Within 90 days of
assignment as a highvoltage electrician
Prior to using
hazardous chemicals
Re-training
As needed
Every year (annual): 8
hours, plus medical
surv. exam
As needed
Plant OSEH
Rep., 764-3141
1 hour
DPS Fire
Marshall
Section:
763-1131
1 hour
High-voltage
electricians & CPP
workers
All workers that use
hazardous chemicals
(all non-clerical
workers)
Moving & Trucking,
A/C Shop, Plumbing
Shop, CPP
Dept. Tng.
Coord.
2 hours
Plant OSEH
Rep., 764-3141
1 hour
Plant OSEH
Rep., 764-3141
4 hours
Prior to loading,
unloading or
transporting hazardous
chemicals
Every three years, 4
hours
All of UMS, and
Gnds. & Waste Mgmt.
OSEH,
647-1142
1 hour, plus
audiogram
When assigned to a
work area assessed as
requiring a hearing
conservation program
Every year (annual), 1
hour, plus audiogram
As needed
As needed
As needed
As needed
† Participation in this program will typically require participation in other program(s) listed
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Major Safety Training Subjects Summary(continued)
Course
Heat Stress
Hot Work Safety†
Ladder Safety
Lead Worker
Protection†
Lead Abatement*
Lift Trucks
Lockout/tagout
Personal
Protective
Equipment (PPE)
Respiratory
Protection
Scaffolding
Safety†
Description
Heat stress safety
precautions, recognition
of symptoms and first
aid procedures
Hot work safety and
permit procedures.
Safety precautions for
using ladders
Procedures for working
with lead containing
materials
Procedures for abating
lead-based paint from
target housing and child
occupied facilities
Target
Tunnel workers and
CPP workers
Contact
Plant OSEH
Rep., 764-3141
Duration
30 minutes,
plus medical
surv. exam
Initial Training
When assigned to
routinely work in the
tunnels or CPP
Re-training
As needed, plus annual
medical surveillance
exam
Workers that perform
hot work activities
Workers that regularly
use ladders.
Painters, Masons and
Laborers in UMS
Contracting Group
Certified lead paint
abaters
Plant OSEH
Rep., 764-3141
Plant OSEH
Rep. 764-3141
Plant OSEH
Rep. 764-3141
1 hour
Prior to conducting
hot work activities
Prior to using ladders
unsupervised
When assigned as a
painter, mason, or
laborer
Prior to conducting
category III lead
removal projects, as
defined in the Lead
Compliance Program
Prior to operating a
fork lift or powered
industrial truck
As needed
Plant OSEH
Rep., 764-3141
30 minutes
1 hour plus
medical
surv. exam
40 hours
Safety & operating
procedures for fork lifts
or powered industrial
trucks.
Procedures for
protecting workers from
hazardous energy
sources.
Workers that operate
fork lifts or powered
industrial trucks
OSEH,
763-6973
4-8 hours,
plus medical
surv. exam
All of UMS
Plant OSEH
Rep., 764-3141
30 minutes
Process and procedures
for using PPE when
exposed to hazards
Respiratory prot.
Procedures & proper use
of respiratory protection
equip.
Procedures and
precautions for erecting,
dismantling, and
working on scaffolds
All workers that use
PPE (all non-clerical
workers)
Painters, masons,
laborers, pipecoveres,
welders, and other
selected individuals
Workers that erect,
dismantle or work on
scaffolds
Plant OSEH
Rep., 764-3141
1 hour
Plant OSEH
Rep., 764-3141
1 hour plus
medical
surv. exam
and fit test
1 hour
* Subject to revision based on pending regulations
Safeprg6.doc
Plant OSEH
Rep., 764-3141
Prior to servicing or
maintaining machines
or equipment with
hazardous energy
sources
Prior to using PPE
When assigned to
conduct a task
requiring the use of
respiratory protection
Prior to erecting,
dismantling, or
working on scaffolds
As needed
Every year (annual): 1
hour plus medical surv.
exam
To be determined
Every three years, 4-8
hours, plus medical
surv. exam
As needed
As needed
Every year (annual), 1
hour, plus medical surv.
exam and fit test
As needed
† Participation in this program will typically require participation in other program(s) listed
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Major Safety Training Subjects Summary(continued)
Course
Safety
Information
Training Suite
Safety Awareness
Training Suite
Tunnel Safety
Description
Information on basic
safety topics for new
hires
Awareness on safety
topics which have more
extensive training
requirements
Safety precautions to be
used while working in
the central campus utility
tunnels
* Subject to revision based on pending regulations
Safeprg6.doc
Target
All newly hired
employees
Contact
Plant OSEH
Rep., 764-3141
Duration
1 hour
Initial Training
Within 4 months of
starting work
Re-training
As needed
All newly hired
employees
Plant OSEH
Rep., 764-3141
1 hour
Within 4 months of
starting work
As needed
Tunnel Workers
Plant OSEH
Rep., 764-3141
1 hour
Prior to routinely
working in the tunnels
As needed
† Participation in this program will typically require participation in other program(s) listed
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APPENDIX E
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Plant Supervisors’ Guide to Worker Safety Training
Safety training for our workers is a key ingredient in the Plant Safety & Health Program.
Supervisors are the key element in making our safety training process work. Supervisors have
direct control over when and how workers work. This document is meant to help guide
supervisors through our safety training process, in order to insure that all employees receive all
of the safety training they need to safely do their jobs and to keep the University in compliance
with safety and health regulations.
All safety training can be broken down into four general areas: 1) initial training that generally
applies to all workers in all areas; 2) initial training that applies only to specific groups of
workers that do specific tasks; 3) retraining that must be done at set time intervals; and
4) retraining that is done only as needed.
Training that falls under group 1 is covered in the Plant Safety Orientation Training. This is
training either done by OSEH or by the department with a training program approved by OSEH.
It is important that all newly hired workers (permanent or temporary) receive this training as
soon as possible after being hired. It covers basic worker protection subjects that are required
under the safety regulations. About 30 different subjects are covered in this training, including
hazard communication, personal protective equipment and asbestos awareness.
However, because it is impractical to hold an extended training session for each individual
worker that is hired, a New Hire Safety Training Checklist is used to help supervisors through
the initial phases of safety training. there are certain safety topics that should be covered
immediately when a worker starts working, and this checklist will help supervisors give new
workers the safety information they need to start working. Supervisors should initiate the New
Hire Safety Training Checklist immediately upon arrival of all new hires and complete the
checklist as soon as possible.
Initial training that applies only to specific groups of workers that do specific tasks is done on an
as needed basis, because there is typically a low employee turnover rate in the departments
where this training is needed. Subjects in this group include confined space entry, fall protection
and electric power transmission safety.
Retraining that must be done at set time intervals is done on a regular rotating schedule to insure
workers are updated as required. Subjects in this group include hearing conservation, blood
borne pathogens and aerial work platforms.
Retraining required only as needed is done when there is evidence that retraining is needed (e.g.,
an increase in accidents or failure to follow procedures), when there has been a long interval
from when training was last done, or when department personnel express an interest in receiving
refresher training. Subjects in this group include fire safety, tunnel safety and first aid.
A breakdown of all of the training subjects is included with this document along with a
breakdown of which training subjects are required by job classification. However, not all
workers with a specific job classification will need to have the same safety training. For
example, every carpenter usually doesn’t need to drive a fork lift. It is up to the supervisor to
manage which workers will go through which specific training subjects.
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General Safety Training Subject Groupings
Safety Orientation Training Topics:
• Accident & Near Miss Reporting*
• Back Safety*
• Building Security & Personal Safety*
• Exits, Evacuations & Emergencies*
• First Aid Program Procedures*
• Medical Surveillance Program*
• Housekeeping*
• Recycling & Waste Disposal*
• Signs & Tags*
• Hazard Communication
• Personal Protective Equipment
• Hearing Conservation
• Respiratory Protection Introduction
• Blood Borne Pathogens
• Ladder Safety
• Electrical Safety
• Lockout/Tagout
• Equipment Safety (Power & Hand Tools)
• Aerial Work Platforms Awareness**
• Asbestos Awareness**
• Biological Agent Awareness**
• Laboratory Safety Awareness**
• Radiation Awareness**
• Hospital Safety Awareness**
• Lab Hood & Ventilation Maint. Proc.**
• Roof Access Safety Procedures**
• Confined Space Awareness**
• Hot Work Safety Awareness**
• Lead Awareness**
• Fork Lift Awareness**
Major Safety Training Topics
• Accident/Near Miss Investigation
• Aerial Work Platforms
• Asbestos Abatement
• Cardiopulmonary Resuscitation (CPR)
• Confined Space Entry
• Electric Power Transmission Safety
• Emergency Response
• Fall Protection
• Fire Safety
• First Aid
• Hazardous Materials Handling & Trans.
• Heat Stress
• Hot Work Safety
• Lead Worker Protection
• Lead Abatement
• Lift Trucks
• Respiratory Protection
• Scaffolding Safety
• Tunnel Safety
Major Safety Training Topics w/ Refreshers
• Aerial Work Platforms (3 years)
• Asbestos Abatement (annually)
• Emergency Response (annually)
• Hazardous Chem/Mat Handling (3 years)
• Lead Abatement (3 years)
• Lift Trucks (3 years)
* Safety Information Suite
** Safety Awareness Suite
Annual Refresher Training Topics
• Hearing Conservation
• Respiratory Protection
• Blood Borne Pathogens
• Asbestos Awareness
• Lead Worker Protection
• Heat Stress
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New Hire Safety Training Checklist
Employee Name:____________________________________ Employee#:__________________
Department & Shop/Area: ______________________________ Job Title:__________________
Instructions: Go down the checklist and complete each item. Follow the directions given under
each item, and initial and date when that item is completed. If one or more items cannot be
completed at this time, cover as much of the information as possible and complete the item later.
When all items on the checklist are completed, sign the checklist and forward a copy to your
departmental training coordinator.
1.
Review Accident Reporting Procedures
Done:
Explain to the employee that all work related injuries and illnesses must be reported
immediately and an Injury Report completed and signed. Show the employee an example of
the Injury Report and explain any departmental or shop specific reporting procedures.
2.
Review First Aid and Medical Treatment Procedures
Done:
Show the employee where the first aid kit is located. Give the employee directions (verbal
or written) to the MWorks Medical Clinic and the University Hospital Emergency Room.
Explain to the worker that if they are injured or ill, they can get medical treatment at one of
these locations (depending on the time of day). Explain that they do not have to go for
medical treatment unless they wish to, or unless their supervisor requires them to. Explain
that at anytime they feel there is a life threatening emergency, they can immediately call for
emergency help through University DPS or at 911. Insure the employee is familiar with
alternate ways to get emergency help (e.g., phone, radio, alarm system, etc.).
3.
Review Medical Surveillance Examination Requirements
Done:
If the employee is required to receive a medical surveillance exam, complete the Medical
Surveillance Request Form now and schedule the exam now (615-2140). Explain the reason
for the examination and the procedures they will receive as part of that exam. Explain that
all medical procedures are strictly confidential and subject to the same doctor-patient
confidentiality rules that apply to their personal physician. The University will only receive
information directly relating to their ability or inability to perform the tasks they are
assigned. Show the employee the summary sheet explaining each exam and inform them
that if they have any additional questions about the Medical Surveillance Program, that they
should contact OSEH (764-3141).
4.
Review Departmental/Shop Hazard Communication Procedures
Done:
Explain to the worker that all hazardous chemicals they will use are labeled and have a
material safety data sheet (MSDS) which lists the hazards and safety precautions that should
be followed when using that chemical. Show them where the MSDS’s for the chemicals
they will be using are located. Explain that they should always read the label on a chemical
before using it and review the MSDS for that chemical, if they feel it’s necessary. Review
with them the types of chemicals they will use in their work and the associated hazards of
those chemicals. Explain which specific personal protective equipment (PPE) they must
wear when using these chemicals.
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Safety Training Subject Assignments by Job Category (continued)
5.
Issue Personal Protective Equipment (PPE) and Review Use Requirements Done:
Give the new employee any PPE they will need to do their work (mark below):
a. Eye/Face Protection (e.g., safety glasses, face shield):
___
b. Head Protection (e.g., hard hat):
___
c. Hand/Arm Protection (e.g., gloves, gauntlets):
___
d. Foot/Leg Protection (e.g., safety shoes):
___
e. Torso Protection (e.g., coveralls, apron, leathers):
___
f. Hearing Protection (e.g., ear plugs, ear muffs):
___
g. Electrical Protection (e.g., electrical safety gloves):
___
Insure they know how to wear all of their issued PPE. If they need and qualify to receive
equipment under the safety shoe or prescription safety glasses program, explain the
procedures for getting this equipment and start the paper work (647-1142). If they need to
use respiratory or fall protection, begin arranging the required training now, and explain to
the employee that they will receive specific training on this equipment before they use it.
6.
Review Departmental/Shop Lockout/Tagout Procedures:
Done:
Explain to the employee that hazardous energy sources (e.g., electrical, mechanical,
thermal, hydraulic, pneumatic or gravitational) must be disengaged and locked out before
working on equipment. Show them where lockout equipment is kept, and demonstrate how
to use it. If they need their own lockout equipment, then issue it to them now.
7.
Schedule and Attend Safety Orientation Training
Done:
All newly hired employees (permanent or temporary) must attend Safety Orientation
Training. This training can be scheduled through your departmental training coordinator or
directly with OSEH (764-3141).
8.
Schedule Other Safety Training Subjects Needed
Done:
Some jobs require additional safety training not covered in Safety Orientation. These
subjects include:
a. Aerial Work Platforms:
___
b. Electric Power Transmission Safety:
___
c. CPR & First Aid:
___
d. Confined Space Entry and Tunnel Safety:
___
e. Hazardous Materials Handling & Transport:
___
f. Hot Work Safety and Fire Safety:
___
g. Lead Worker Protection:
___
h. Powered Industrial Trucks (fork lift trucks):
___
i. Respiratory Protection:
___
j. Scaffold Safety and Fall Protection:
___
If they need to receive training on any of these subjects, they should be scheduled now,
through your departmental training coordinator.
9.
Other Issues Reviewed
Done:
List any additional topics discussed with the new employee: _________________________
__________________________________________________________________________
Supervisor Name: _______________________________________________________________
Signature: _____________________________________________Date: ___________________
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