Lower Island Soccer Association
101-1246 Esquimalt Rd.
Victoria, BC V9A 3N8
Phone: 250-382-7489
Fax: 250-382-7480
Email: [email protected]
Web Site: www.lowerislandsoccer.com
Excellence through Development
LOWER ISLAND SOCCER ASSOCIATION
(L.I.S.A)
CLUB REGISTRATION INFORMATION MANUAL
2010/2011 Season
Introduction: This manual is designed to answer some of the questions Registrars may have as well
as to streamline the flow of information directed to the District Registrar.
LISA requests that all registration information be processed and provided to LISA through the
Soccer Registrar Program (SRP) or in a similar format to SRP such as an excel spreadsheet. Only
electronic formats will be accepted – please do not fax team lists to the office.
Contents:
Page #
1.
BCSA/LISA Deadlines and Fees
3
2.
Team Declarations
4
3.
Team Lists
5
4.
Transfers/Transitional Transfers/Grandfathers/Coaching Exemptions
6
5.
Team Changes
7
6.
Late Registrations
8
7.
Player Identification Cards
8
8.
Season start-up dates and cups/festivals.
8
9.
Risk Management policy.
9
10.
International Clearance
9
The information in this handbook is for informational purposes only. Complete information
regarding registration rules, regulations and policy is available on the web site
www.lowerislandsoccer.com under ‘District Information’ – ‘Manuals’ – ‘Chapter 7 Player
registration’
2
1.
BCSA/LISA Deadlines and Fees
TEAM DECLARATIONS, TEAM LISTS DEADLINES AND START
DATES:
August 23:
Team declaration and initial starting 11 team list (if we do not receive an initial list your team
will not be scheduled) – All 11 aside gold teams (U13-U18)
August 30:
Team Declarations - U13-U18 Silver teams
September 11 and 12:
Gold teams start play
September 6:
Team declarations – League 3 teams and Super 8 teams
September 18 and 19:
Silver teams start play
September 13:
Team Lists - Remaining gold players
September 20:
Team declarations - Inter district mini teams
September 25 and 26:
League 3 teams and Super 8 teams start play
September 27:
Team Lists - U13-U18 Silver
October 2:
District Scheduled Mini teams start play
September 29:
Team Lists – All teams including house leagues, U13-U18 League 3 and Super 8 teams
October 1:
Team Lists – All teams including house leagues, Minis
3
BCSA Transfer Deadlines
Date after which the BCSA Transfer Form must be used: October 15 (must be at BCSA through
the LISA office by this date)
Date after which there will be no transfers: January 15 (must be at BCSA through the LISA office
by this date)
Fees per Player:
Fees payable to the LISA for each player for the 2010/2011 season are:
Mini
U11-U18
LISA Transfers
BCSA Transfers
Releases
$32
$66
$10
$10
$15
2.
Team Declaration Forms:
Registrars do not necessarily deal with Team Declarations in all Clubs – please check with your
Executive if you are unsure.
LISA requires that each team be declared on an excel spreadsheet, which will be provided by the
office to each Club by the beginning of August.
If the declaration spreadsheet is submitted after the deadline, the team may have to sit out the
first round of play if the schedule has already been completed.
Information required:
Club Name
Division (Gold, Silver, League 3 etc.)
Cup Declaration (A or B)
Age Group
Team Name
Two different contact people
with different telephone
numbers must be provided or
your Club Rep and/or Division
Rep and/or Club President’s
name and telephone number
will appear on the schedule
The contacts do not have to be
the coach.
Team Gender
Coach or first contact’s Name, Address, Telephone Number, Email Address
4
Asst. Coach/Manager’s or second contact’s Name, Address, Telephone Number, E-mail Address
3.
Team Lists





The accuracy of team lists is important, as they are the only record BCSA uses to insure players.
Each team list must be submitted on a separate sheet of paper.
All players should be assigned to a team (yes, Minis also).
Please try to make the Coaches and Managers easily identifiable from the players.
Submit Mini players in the age division in which they are playing (e.g. if a U6 girl is playing U7 Coed, submit her
registration in U7 coed)
 If using Soccer Registrar please use the “Divisional Team” report for all teams including minis.
Regardless of which program is used to create your team lists, the following information must be included:
U 15 SHAMROCKS
Coaches and Managers
Team Title
Name
Coach
Rose
Mana ger
Smith
Players
Last Name
Adams
Barnes
Dandel
Fairway
Fanshaw
Haskell
Kinrick
Line
Moram
Parker
Roxburyz
Small
Smith
Wilson
Wreath
Young
(7)
(8)
(9)
JAMES BAY YOUTH SOCCER
(2)
BOYS
(3)
CUP: C
(4)
LEVEL LEAGUE 1
(5)
( 6)
Jim
Anne
Address
2982 Beach Dr.,
1 - 224 Dallas Rd.
City
Victoria
Victoria
P - Code
V8R 6K1
V8R 6K4
Phone
613 -2598
514 -2537
(7 )
(8)
First Name
Sarah
Hailey
Kendra
Laura
Gina
Tracy
Jill
Morgan
Priya
Melanie
Marin
Laura
Janice
Sylvia
Shannon
Steph
Number of Players:
(1)
(2)
(3)
(4)
(5)
(6)
(1)
18
B Day
09/05/88
03/24/88
06/22/88
10/25/88
01/29/88
05/28/88
3 4/16/88
10/13/88
10/19/88
08/11/88
03/11/88
09/12/88
01/21/88
01/12/88
08/28/88
06/24/88
Address
1111 Lord Nelson Way
1111 Ri chardson St.
1111 Hampshire Rd.
111 1 Kinross St.
111 Normanton Ct.
#11 - 111 Superior
1 111 Browning St.
111 Normanton Court
111 Dallas Rd. #4
1111 Victoria Ave.
1111 Beach Dr.
1111 Dorset Rd.
1111 Ross St.
1111 Beaverbrooke Pl
1111 Monterey Ave.
1111 Unison Pl.
(9)
.
City
Victoria
Victoria
Victoria
Victoria
Victoria
Victoria
Victoria
Victoria
Victoria
Victoria
Victoria
Victoria
Victoria
Victoria
Victoria
Victoria
P Code
V8V 5T9
V8V 1R4
V8V 4S8
V8V 2N4
V8V 5H7
V8V 6T5
V8V 4C4
V8V 5H7
V8V 7A9
V8V 4N9
V8V 6K1
V8V 3M7
V8V 1J8
V8V 2W1
V8V 4V6
V8V 5R1
Phone
555 -1664
555 -3121
558 -9234
555 -2960
555 -1768
555 -1371
555 -0886
555 -9217
55 5 -8005
555 -5011
555 -9522
555 -9249
555 -5933
555 -0277
555 -6488
555 -6654
O ut of District Players:
O/D
Benrow
Dearly
x
x
2
Team Name and Age Division
Club Name
Team Gender
Cup Declaration (U12 – U18)
Team Level (Gold, Silver, League 1 Mini, Super 8 etc.)
Coaches and Managers Information:
- Name / Address / Telephone Numbers / Please note that each team with a female player on it must
have a female adult registered (vice versa for boys).
Player Information:
- Name / Address / Telephone Number / Birth Date (PO Boxes are not acceptable)
Out of District, grandparented and transferred players:
Identify all out of district players to your Club and total at the bottom.
Please indicate if the player is a transfer, grandfather or coaching exemption (only 2009/2010 and earlier
coaching exemption will be accepted).
Total number of players (only) on the team: With approximately 9,000 players in the district, we
appreciate not having to hand count the number of players on each team.
Mini Teams: Recommended maximum 12 players /minimum 6 players
5
U11-12 Teams: Recommended maximum 14/minimum 8
U13-U16: maximum 18 players/minimum 11 players
U17-U18: maximum 20 players/minimum 11 players
4.
Transfers/Grandfathers/Coaching Exemptions:
Transfers:
There is a maximum of one transfer per team for the three largest clubs, three transfers per team
for the four medium size clubs and five transfers per team for the three smallest clubs at the
U11-U18 teams.
Mini Teams (U10 and under) are still subject to the same transfer rule, however, a ratio
approach will be used so that these players may be distributed as seen fit by the club registrar.
For a “medium” size club the number of transfers will not exceed 25% of the total number of
players in a division. For example, if a Club has 60 mini players in a division their maximum
amount of transfers for that age group would be 15.
A player is a LISA transfer only if they live outside of your Club’s boundaries. If s/he moves to
a new team within your club after October 15th s/he becomes a BCSA transfer of which you are
only allowed three per team (regardless of whether you are a small, medium or large club). The
player would be a BCSA transfer even if they reside within your club boundaries.
The following exceptions apply:
Coaching Exemption: No form required.
If a parent of the player was the Head Coach of the team in season 2009/2010 and is designated
as such on the team list, they may receive a Coaching Exemption for that season only. This
player could be carried on a team that already has its allowed number of transfers and after
October 15th three BCSA transfers.
There are no new coaching exemptions as of season 2010/2011 and subsequent years forward.
Grand-parented Players: No form required
All existing grand-parented players do not needed to renew their status. If a player moves out of
your Club’s boundaries, they may become “grand-parented” to your Club as long as their
playing time for your Club is continuous. They must be identified on the team list so they can
be added to the database. New players who are siblings to existing “grand-parented” players
must also be identified on the team list.
Transfers Before and After October 15th:
Before October 15th: No form required
Any player who lives outside of your Club’s boundaries must be identified on their team list as a
transfer (or grand-parented). Each transfer must pay a $10 transfer fee to their Club. LISA will
bill the Club for transfers at the end of the season.
6
After October 15th:
Any new player after this date who lives outside of a Club’s boundaries must be identified as
such on a revised team list and must pay a $10 transfer fee to the Club. LISA will bill the Club
for transfers at the end of the season.
Any player who moves from team to team within a club (or to a new club) after October 15th is
considered a BCSA Transfer. The BCSA Transfer form and $10 fee payable to BCSA applies.
(Please do not send the BCSA transfer fee to LISA, send directly to BCSA on their approved
form).
Deadline for Transfers (including any player movement between teams) is January 15th.
Transitional Transfers:
A “transitional transfer” is a player who was a bona-fide transfer on a club team in season
2009/2010 (before the merger of CB and GHSA). We will use the example of Bays United:
Bays United under the new rules of 2010/2011 are allowed only one (1) transfer per team. Their
GGU14 team in 2009/2010 had 3 transfers on it and all the girls are returning to play in season
2010/2011.
The 2010/2011 team (who is now GGU15) has one (1) transfer and two (2) “transitional
transfers” on it. They cannot take any other player who is a transfer. In order for this team to be
able to bring on another transfer all three girls would have to leave the team.
In the 2011/2012 season one of the transferred girls from the 2009/2010 season (who are now
GGU16) decides she does not want to play soccer anymore. This team now has one (1) transfer
and one “transitional transfer” left. They are not able to take any other transferred player.
In the 2012/13 season (the team is now GGU17) both girls decide they do not want to play
soccer. The original 2009/2010 team now have zero transfers left and are able to sign three (3)
new transfers on it. Why three? Because at U17 and U18 a “large” club can have three
transfers at U17/U18, a medium club can have four (4) and a small club can have five (5).
5.
Team Changes
ALL changes to teams must be reported to LISA. These would include:
 Team name changes
 Coaching/Manager changes (very important for Risk Management)
 Player changes (additions, transfers AND withdrawals)
7
6.
Late Registrations
All players who register after the submission of your team lists by October 15th must submit a
“Late Registration” form to LISA along with a revised team list. This information is then sent
to BCSA to ensure that the player is covered by insurance. No fee is required. No proof of
birth need be attached but the Club must have that information on file for request at any time
from BCSA.
7.
Player Identification Cards
Player Identification Cards are only required when players will be playing out of District.
Generally, this would be near the end of the season after District cup play-downs.
Card stock for new cards and stickers for players who are reusing old cards are available from
the LISA office. The information must be complete on each card including the player
identification number. This number is generated automatically from the Soccer Registrar
Program or the following formula can be used:
Player’s Year of Birth/Month of Birth/Day of Birth/Club Number
YY/MM/DD/CCC
Club Numbers:
093 Sooke
094 Salt Spring
095 Prospect Lake
096 Peninsula
097
098
099
100
Lakehill
Juan de Fuca
Gorge FC
GHSA/CBSC
101
103
Cowichan Valley
Bays United FC
There are three processes to an ID card:
1. Made up by the Club Registrar or designate.
2. Brought to the LISA for signature.
3. Laminated by the Club Registrar or designate.
8.
Season Start-up Dates & Festivals:
The 2010/11 season will begin as follows:
September 11 and 12 - U13 – U18 Gold teams
September 18 and 19 - U13-U18 Silver teams
8
September 25 and 26 - U13-U18 League 3 and Super 7/Super 8 teams
October 2 - LISA League mini teams
Scheduled LISA Festivals and Cup play:
October 23 or 30, 2010 - District mini festival
November 6/7, 2010 - District Super 8 Festival
March 26/27, 2011 - District U12 Full Field Festival
April 9/10, 2011 - District Cup weekend
Tournament of Champions date and host tbd
9.
Risk Management Policy:
All team officials must have their RM form “A” to the LISA office by October 15th. Any form
not received by this date will result in the official being immediately suspended until it is
received. Please refer to the BCSA website for their risk management policy www.bcsoccer.net
10.
International Clearance:
Any player who registers with your club from another country who is 11 years old or above
must have International Clearance. This is a FIFA rule not a Canadian rule. The IC form can be
found on the BCSA website at www.bcsoccer.net. Clearance takes approximately 3-4 weeks,
the player cannot participate in a league game until clearance has been given. Registrars should
send an electronic copy of the clearance papers to the LISA office upon receipt.
9