BANNER 7.0 DOCUMENTATION
MISCELLANEOUS RECEIPTS/DEPARTMENTAL
DOCUMENTATION
DEPOSIT
TRAINING
1. Access
Banner
via
the
following
webpage
http://ecuinb1.intra.ecu.edu:9090/.
Select the PRODUCTION – INTERNET NATIVE BANNER link.
Log In with Banner User ID and Password.
address:
2. From the Main Menu Screen, access the miscellaneous receipts data entry screen
by typing TFAMISC in the Go To…. Box.
Press the ENTER button.
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3. Exit past the Account Printer Selection Screen by selecting the X icon indicated
below.
4. On the TFAMISC data entry screen, the cursor will default to the Receipt Number
entry field. Choose NEXT BLOCK to move to the next block designated on the
screen. Enter the appropriate deposit information in the following fields for
charge detail codes.
1.
Detail Code: Type in the four character alpha-numeric detail
code. E.g., SR06. Or select the search button next to the detail code entry
field and choose from the listing of detail codes.
2.
Description: Optional – Enter a description regarding the purpose
or source of the funds being deposited for reporting purposes.
3.
Debit or Credit: Enter a C – Credit designation to credit the
charge detail code(s). This credits income/revenue to the appropriate
FOAP or revenue line item in ledger.
4.
Amount: Enter the dollar amount in U. S. Dollars.
***IMPORTANT NOTE ABOUT ‘MISC’ AND ‘XX01’ CHARGE
DETAIL CODES***
***When using the MISC (Miscellaneous Charge Detail Code),
a FOAP MUST be entered along with a RULE CLASS CODE
OF ‘XYZ’. It is a requirement to type in the appropriate
FOAP for the revenue/income to post correctly.
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***When using charge detail codes that end in 01 (e.g., XX01),
a FOAP can be entered when necessary. I.e., when the predefined FOAP needs to be changed. Refer to the ACCOUNTS
RECEIVABLE DETAIL CODE TABLE on the Cashier Office
webpage at
http://www.ecu.edu/cs-admin/financial_serv/cashier/index.cfm. There
you can confirm the FOAP pre-defined for that code and determine if
the funds need to be posted to another account.
5.
COA:
E
6.
Index:
Optional
7.
Fund:
Enter the appropriate 6 – digit fund code.
8.
Organization: Enter the appropriate 6-digit organization code.
9.
Account:
Enter the appropriate 5- digit account code.
10.
Program:
Enter the appropriate 4-digit account code.
11.
Activity:
Optional
12.
Location:
Optional
13.
Rule Class: The rule class code XYZ should always be used
with the MISC charge detail code. When it’s necessary to enter a FOAP
with a charge detail code that ends in ‘—01’, the appropriate rule class
code R05 should be used.
5. Choose Next Record to enter additional charge detail codes and the corresponding
information listed above. Charge detail codes are ordinarily credits.
6. After entering one or more charge detail codes, choose Next Record to enter
Payment Detail codes. Payment details codes are debited and have the same 4
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character alpha-numeric format as charge detail codes. Enter information as
follows:
1.
Detail Code: Type in four character alpha-numeric detail code.
E.g., CK65. Or select the search button next to the detail code entry field
and choose from the listing of detail codes.
2.
Description: Optional – Enter additional information about the
cash and cash items being deposited for reporting purposes.
3.
Debit or Credit: Enter a D – Debit designation to debit the
payment detail code(s). Payment detail codes record information about
the cash and cash items that are being deposited whether Cash, Check,
MasterCard, Visa or Ecommerce.
4.
Amount: Enter the dollar amount in U. S. Dollars.
***No other fields need to be completed for payment detail codes.***
7. Continue to enter additional line items of the deposit by selecting “Next Record”
from the drop down menu, icon bar or keyboard shortcut keys.
8. After all line items have been entered, verify that the debit and credit totals at the
bottom of the screen equal. Choose SAVE to save the deposit.
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***ONCE A DEPOSIT HAS BEEN SAVED, NO ADDITIONS OR
CORRECTIONS CAN BE MADE TO THAT DEPOSIT.*** See instructions on
page 8 for REVERSING A DEPOSIT ENTRY.
9. A receipt number will be assigned to the batch in the upper left hand corner of the
screen in the Receipt Number field. Record this number on the departmental deposit
slip and in your departmental records for future reference.
10. Exit out of the TFAMISC screen and back to the Banner main menu.
EXIT
Receipt Number
11. On the Banner main menu, type TGACREV to access the SESSION REVIEW
SCREEN.
1.
Enter in your Banner User ID.
2.
Enter in a session number of ‘0’ to access the current, open session.
3.
Choose Save.
4.
Next Block twice to review and verify the details of your deposit.
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12. Choose Options from the drop down menu.
Select ‘CLOSE SESSION’. A session number will be assigned. Record this
number on the departmental deposit slip and in your departmental records for
future reference.
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ASSIGNED
SESSION NUMBER
13. Complete the rest of the departmental deposit slip and deposit the funds and
deposit slip with the University Cashier’s Office.
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REVERSING A DEPOSIT ENTRY
1. Access the TFAMISC screen.
2. Enter the exact same charge and payment detail codes and corresponding
information as the erroneous entry. Except, the Debit/Credit designation will be
reversed. You will debit your charge detail codes and credit your payment detail
codes. This correcting entry will net the prior erroneous entry to zero. All other
information should be entered in the exact same manner.
3. Save the receipt and record the assigned receipt number.
4. Access the TRACREV screen to review the details of your correction.
5. Close the session and record the assigned session number.
6. Follow the steps detailed above to enter the third and correct deposit.
7. Submit the deposit to the University Cashier Office for processing. Reference all
receipt numbers and session numbers for the first erroneous entry, the second
reversing entry and the third correct entry.
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