NEWCOMERS! WHADDUPP?!!!!
Presenter: Wayne Madry
Business System Analyst – CE Subject Matter Expert
Mitchell Community College
(704) 978-5433
[email protected]
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What is Colleague?
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Colleague is
- An Administrative Software System
-In existence for 20+ year.
-Primarily used by 4-year institution
-Software consists of Five applications (UT, CORE,
ST, CF, HR)
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Legacy System
Credit (CU)
Non Credit
(CE)
Human
Resource
Financial
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Challenge
Credit (CU)
Financial
Non Credit
(CE)
Human
Resource
Student
Financial
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Human
Resource
Colleague’s Integration
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THE
CHANGING
HORIZION
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Credit
(CU)
NonCredit
(CE)
Wayne
Community
College
Basic
Skills
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NCCCS Project
Template
Implementation
Enhancements
Third Party
Systems
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APPLICATIONS
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NCCCS Template
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Core
Financial – GL, PU, AP, FX, PA
HR
Budget
Student – All modules except Residential Life
Web Advisor
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19 Enhancements
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Equipment/Inventory
E-Procurement
Combined Course Library
Curriculum Standards
Academic Programs
Developmental Education
Reporting
Human Resource Development
Literacy Education Information
System
Parking
Correctional Reporting
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Regional Calendaring
Fire Certification
Small Business Center
New and Expanding Industry
Training
Research and Institutional
Effectiveness
Program Audit
Safety
Facility
Career Planning and Placement
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CHALLENGES
 College Information
System (CIS)
Implementation
 Training/Installation
 Intense/Focused
 Vertical/Horizontal
 CE/BSP/CU
Integration
 Staff Intensive
 Learn Software
 Continuous
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ORGANIZATIONAL
IMPACT
• REDEFINED RELATIONSHIP
BETWEEN CE/BSP/CU
• ESTABLISHED WORKFLOWS
Registrar
Cashiering
Registration
• SPECIALIZED PARTTIME
EMPLOYEES
• LANGUAGE ADAPTATION
• EQUIPMENT
ACQUISITION
• PROGRAM
MANAGEMENT
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COURSE CREATION
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XUCO
Then and Now
• Then
• Now
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XUIC
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COCO
Supports Repeat Policy
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CRSE
Establish a new course
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SECT
Class being offered
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CREATING FACULTY
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FCTY
Add Faculty to System
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FASC
Assign Instructor to Section
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CREATING/ENTERING A
STUDENT/STAFF
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NAE
Create Person In System
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RGPE
Entering Student into System
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XNCA
Enter Demographic on Student
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RGN
Register Student for Class(es)
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FGRN
Grade Section (Class)
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BENEFITS
• Flags/Communication Mgt
• 3rd Party Software
• ID Conflicts/Overlaps
Rooms
Instructors
Assignment
Students
Underage
Social Security
Number
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Section Copy
Program Audit
Degree Audit
Transcripts
Web Registration
Faculty Credentials
Single Student Record
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BENEFITS CONT’D
Repeat Management
Discount Schedule
3rd Party Billing
Fire & Rescue Certification
Manage Census Date
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Challenges
We have accomplished some…….!!!!
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Ensure Data Consistency
Support Accuracy of Colleague Reports
Ensure Data Retrieval
Implement Web Student Registration
Implement Web Attendance Tracking
DATATEL Regional Groups
Create and Manage Instructional Contracts
Identify and Correct Program “bugs”
Evaluate and Improve Administrative Workflows
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Future Training Classes
• http://www.nccommunitycolleges.edu/Trainin
g/CIS_Training/CISTrainingHomePage.html
• Above web link accesses 90-Day Training
Calendar
• If you have a specific training need, please
contact Patrick Fleming, (919) 807-7049 or
email: [email protected]
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Did you get it?
QUESTIONS?
CONCERNS?
COMPLAINTS?
DONATIONS?
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