April 5th, 2014
2:00pm
EngCom
April 2014 Board of
Directors Meeting (Post-JCM)
1. Adoption of the Agenda
Gordon moves to adopt agenda, seconded by Mauricio (14: 48)
Motion to Amend the Agenda moved by Gordon to include the following three items:
1. Incoming President’s Oath of Office
2. Incoming Officers’ Oath of Office
3. Ratification results of Class Rep Elections, Discipline Club Elections and the Skule Nite
Levy Vote
Seconded by Mauricio
Ammendment carries. Appended to Agenda as new items 3, 4, and 7 respectively Motion by
Anamjit Singh Sivia to Amend the Agenda to include:
“MOTION by Anamjit Sigh Sivia to allocate funds to Social Spark-Toronto Hub from the
Conference Funding Pool”
Praneet: This should go through the Finance Committee before it goes to the board
Gordon: The Finance Committee ended at JCM
Anamjit: Last meeting the funding was approved by the Finance Committee and then
removed as a result of the Board of Directors.
Matt: The intent of the previous motion was not to deny them of all their operational
funding, but that is how it materialized when the motion was carried. We should give
them a chance to explain their necessity for this funding.
Ammendment carries. Appended to the agenda as new Item 9
2. Approval of Minutes
a. March Board of Directors Meeting: March 29, 2014
Deferred to May meeting.
3. Incoming President’s Oath of Office
4. Incoming Officers’ Oath of Office
University of Toronto Engineering Society
April 2014 Board of Directors Meeting Agenda
April 5th, 2014
2:00pm
EngCom
5. Officer Reports
a. President – Teresa Nguyen
Teresa: We’ve been transitioned. I’m doing the paperwork for the next BoD meeting.
Lots of ideas.
b. VP Finance – Mehran Hydary
Mehran: Hi guys. Right now I’m still transitioning. We’re doing refunds for Student
Endowment Fund. We’re gonna need to cut 1000 checks manually.
Matt: Can you print signatures?
Mehran: We’re gonna roll over the GIC’s for Grad this year.
Alex: I think there should be a push next year to ensure the students know how
important it is. People don’t realise the importance of the temporary fund.
Matt: I know people who just signed up for it.
c. VP Communications – Karan Shukla
Karan: I’ve finished transitioning almost. Handbook is at 0%.
d. VP Academic – Ryan Gomes
Ryan: I’ve been fully transitioned by Fady. We’re gonna start sending out messages
about the exam solutions. We talked to the Dean about the Deferred Fee. They’re going
to amend their motion at the Faculty Council. We’re looking at who’s going to be on the
council.
Gordon: What’s your opinion on advocacy?
Ryan: Not Fady
e. VP Student Life – Cory Sulpizi
Cory: Biggest thing is the UTP situation. Orchestra has brought up a ton of complains.
We’re organising head leedurs and sub coms for frosh week. Hectic so far
Tabish: We’re gonna have a meeting with Teresa and Cory to get their approval.
Gordon: We were supposed to get a budget.
Tabish: It’s still going on. What’s happening with Concrete Canoe?
University of Toronto Engineering Society
April 2014 Board of Directors Meeting Agenda
April 5th, 2014
2:00pm
EngCom
Teresa: UTP has been a time-bomb since my first year. At this point the Clubs were
assuming they were there to stay.
Cory: I don’t think we’re going to be moved out by the due date.
6. MOTION by Laura Shen to ratify the results of the 2014 Board of Directors Elections
WHEREAS the Chief Returning Officer has submitted the results of the elections for the 20142015 Engineering Society Board of Directors;
BE IT RESOLVED that the results of the 2014 Engineering Society Board of Directors Elections are
received and ratified.
Seconded by Mauricio
Motion results ratified.
7. MOTION by Laura Shen to ratify the results of the Class Representative Elections, Discipline
Club Executives Elections and the Skule Nite Levy Referendum
WHEREAS the Chief Returning Officer has submitted the results of the Class Representative
Elections, Discipline Club Executives Elections and the Referendum of the Skule Nite Levy for the
year of 2014 - 2015
BE IT RESOLVED that the results of the Skule Nite Levy Vote are received and ratified.
Moved by Gordon, Seconded by Praneet
Carried.
Laura: CIV Election results were nullified. One of the candidates broke the rules with a video. I
felt disappointed.
Laura: Students should know they should allow to run a no campaign. We have to make sure
that they know they have the power.
Results ratified. Laura opposes.
8. MOTION by Anamjit Sigh Sivia to allocate funds to Social Spark-Toronto Hub from the
Conference Funding Pool
WHEREAS Social Spark – Toronto Hub is a student club at the University of Toronto and affiliated
with the Engineering Society, that works to educate students about social entrepreneurship and
provide opportunities for growth; and
WHEREAS services provided by Social Spark have had a high quality and a high turnout from the
engineering students at a number of events; and
University of Toronto Engineering Society
April 2014 Board of Directors Meeting Agenda
April 5th, 2014
2:00pm
EngCom
WHEREAS the funding from the Engineering Society constitutes a major portion of the club’s
budget; and
WHEREAS Social Spark has submitted an application to the Finance Committee for allocation of
funds from the Conference Funding Pool; and
WHEREAS allocation of funds exceeding $500 requires a vote by the Board of Directors;
BE IT RESOLVED that $550 be allocated to Social Spark from the Conference Funding Pool.
Moved by Anamjit, seconded by Cory.
Anamjit: We had to ask the UTSU for affiliation. We have zero funding right now. It’s not ideal
for clubs to go through that process. At the last meeting, Gordon moved a motion to reallocate.
It was defeated. We weren’t told it was brought up. It is in no way ideal for our funding not to go
through. We asked for $650. We kinda got screwed over.
Gordon: There’s still money in the pool. We’ll have to pass this.
Tabish: Is it possible to move it to May?
Anamjit: It’s been 7 months.
Matt: This requires a majority.
Unanimously passed.
Motion Carries.
9. OTHER BUSINESS
Marissa: Quick comment. I didn’t think the recommendations for the Director candidates were
that great. I think it’s unfair that it was inconsistent. It needs more oversight.
Tom: Something that might help is pushing it forward. We were cramming last week.
Matt: We should get more marketing out.
Cory: I’d make a comment about stepping stones. It was a wording thing. The original comment
was “I wanna do this position because I have nothing else to do.”
Laura: Rossdan wanted to be a CRO because he wasn’t qualified, his words. It’s a huge concern.
Alex: You should use Directorship as a stepping stone.
Tabish: Could you restate?
Alex: People wanna learn more with a Directorship before becoming an Officer.
University of Toronto Engineering Society
April 2014 Board of Directors Meeting Agenda
April 5th, 2014
2:00pm
EngCom
Gordon: CRO is not a stepping stone position. We should schedule it later in the day.
Karz: I’m not interested in resume builders.
Marissa: I think it needs to be objective. It should be based off qualification
Cory: We need more time.
Ryan: There was a borderline malicious discussion.
Karz: We weren’t trying to be malicious.
Matt: It’s about being appointed at the JCM. A lot of its overshadowed by the election. Partially
changing the bylaws would be better.
Alex: Some of the recommendations were vague.
Ashkan: I had trouble with the UTEK voting. There was no evidence for Amreen’s weakness.
Ryan: Its hard for me to defend that. I was simply told her weaknesses. I was left to my own
devices.
Laura: There were complaints from the UTEK Committee about putting people into positions
they didn’t apply to.
Gordon moves to move question to Informal.
Seconded by Karan. Carried.
10. ADJOURNMENT 17:30.
Called by Tabish, Seconded by Laura.
Motion Carries.
University of Toronto Engineering Society
April 2014 Board of Directors Meeting Agenda
Attendance
Officers
President
VP Finance
VP Communication
VP Academic
VP Student Life
Teresa Nguyen
Mehran Hydary
Karan Shukla
Ryan Gomes
Cory Sulpizi
Directors of the Board
At-Large
At-Large
At-Large
At-Large
Chemical Representative
Civil Representative
Computer Representative
Electrical Representative
Engineering Science Representative
Industrial Representative
Materials Science Representative
Mechanical Representative
Mineral Representative
First Year
First Year
First Year
A – Absent
Yerusha Nuh
Tabish Gilani
Praneet Bagga
Stephanie Gaglione
Sean Hunt
Evan Ma
Kimberly Shen
Allan Wang
Pierre Harfouche
Alexandra Szatan
Vinson Truong
Evan Boyce
Vacant
Reza Boushehri
Dareen Kutob
Marissa Zhang
AwR – Absent with Regrets
P – Proxy
A
AWR
A
P – Cory Sulpizi
A
A
AWR
N/A
A
April 5th, 2014
2:00pm
EngCom