BRIGHT SPACE APPLICATION PART C
SETTING UP PROJECT TEAMS
As you begin planning your Bright Space project, we suggest that you first review the steps you
will need to take and decide who will take on the various tasks of your project. If you have a
large team, you will want to have a Project Leader and one “Team Leader” for each task.
Everyone else working on that task would report to the Team Leader. If you have a small team,
you may want to assign a role for each person on your team or work as a group on some tasks. If
you need any advice as you set this up, please let us know.
1. Project Leader:
Responsible for: managing the overall project, working with Foundation Staff to
determine the project budget and timeline, making decisions, assigning tasks, making
sure that each task is completed fully, etc. This person will be the primary contact
between the Foundation Staff and the team, unless indicated below, and will be copied on
all correspondence about this project.
Project Leader is ultimately responsible for the following, but may wish to assign
someone to help:
 Tracking all income and expenses using the Budget Worksheet
 Attending Financial Call in order to understand and follow Foundation’s financial
processes
 Coordinating with Bright Space Coordinator on all matters concerning money
2. Agency Selection Leader:
Responsible for: identifying potential nonprofit agencies in your community and for
choosing your agency partner. Will lead the process of submitting formal Application for
Approval to the Foundation (ask Foundation for helpful resources).
3. Fundraising Leader:
Responsible for:
 Coordination of fundraising efforts to meet team’s fundraising goal
 Working with Foundation Staff to use existing fundraising resources wherever
possible (ask Foundation for helpful resources)
 Attending Financial Call in order to understand and follow Foundation’s financial
processes
 Sending contributions to the Foundation with appropriate Income Cover Sheet
specifying your Bright Space Job Code.
 Thanking contributors and keeping other parties informed (i.e. memorial families)
 If large project, will coordinate all fundraising efforts from various teams, making
sure all team members use appropriate forms and Job Code and understand
procedures.
Revised Feb. 2013
BRIGHT SPACE APPLICATION PART C
SETTING UP PROJECT TEAMS
4. Brightening Lives Coordinator:
Responsible for organizing Brightening Lives Activities
5. Design/Ordering Leader:
Responsible for:
 Design of Bright Space (ask Foundation for helpful resources including
o determining appropriate Bright Space Model(s)
o playroom areas/learning centers
o room preparation items (safety, painting, etc.)
 Working with Project Leader to make sure all expenditures stay within approved
budget
 Ordering all equipment, toys, and materials – whether BH vendors or local
 Coordinate with agency partner for storage of equipment until the Set-Up day.
 Attending Financial Call in order to understand and follow Foundation’s financial
processes (for all income and all expenses)
 Organizing and overseeing volunteers for Set-Up Weekend or room preparation
 Coordinating with Agency Partner, contractors, and/or volunteers for any room
preparation that needs to be done (painting, etc)
6. Ribbon Cutting/Media:
Responsible for:
 Planning the Ribbon Cutting ceremony), including speakers, invitations, food,
programs, ribbon, and plaque from Foundation
 Planning media coverage (if any desired), including coordinating with Agency,
Client/Sponsor (if any), and the Foundation to arrange any media coverage, if
desired (ask Foundation for helpful resources).
7. Bright Space Connector/Ongoing Support:
Responsible for: making sure Bright Horizons and the Foundation maintains an ongoing
relationship with the Bright Space. This relationship will ensure that the talents and
interests of your volunteers can be shared with the agency after the Ribbon Cutting. The
Foundation will provide you with ideas about ways others have found to connect. Being
creative and listening carefully to the agency’s needs early in your relationship will give
you crucial information about how to deepen the impact of the Bright Space.
Revised Feb. 2013
Bright Space Job Code: ______________ Bright Space Project Name: __________________
1. Project Leader Name: ________________________________________________________
Title: _________________________________________________________________________
Center/School/Department Name: __________________________________________________
Email: ________________________________________________________________________
Address: ______________________________________________________________________
City/State/ZIP: _________________________________________________________________
Phone: _______________________________________________________________________
2. Agency Selection Leader Name: ________________________________________________
Center/School/Department Name: __________________________________________________
Email: ________________________________________________________________________
Address: ______________________________________________________________________
City/State/ZIP: _________________________________________________________________
Phone: _______________________________________________________________________
3. Fundraising Leader Name: ____________________________________________________
Center/School/Department Name: __________________________________________________
Email: ________________________________________________________________________
Address: ______________________________________________________________________
City/State/ZIP: _________________________________________________________________
Phone: _______________________________________________________________________
4. Design/Ordering Leader Name: ________________________________________________
Center/School/Department Name: __________________________________________________
Email: ________________________________________________________________________
Address: ______________________________________________________________________
City/State/ZIP: _________________________________________________________________
Phone: _______________________________________________________________________
5. Ribbon Cutting/Media Leader Name: ___________________________________________
Center/School/Department Name: __________________________________________________
Email: ________________________________________________________________________
Address: ______________________________________________________________________
City/State/ZIP: _________________________________________________________________
Phone: _______________________________________________________________________
6. Ongoing Support/Bright Space Connector Leader Name: __________________________
Center/School/Department Name: __________________________________________________
Email: ________________________________________________________________________
Address: ______________________________________________________________________
City/State/ZIP: _________________________________________________________________
Phone: _______________________________________________________________________
Revised Feb. 2013
The completed application can be mailed to Bright Horizons Foundation for Children
Attn: Bright Space Applications
105 Westwood Place Suite 125
Brentwood, TN 37027
Or email [email protected]
Revised Feb. 2013