2013
Summer Food Service Program
Basics & Regulations
Office of School Nutrition
The Summer Food Service Program
(SFSP)BACKGROUND
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Funded by the U.S. Department of Agriculture (USDA)
Administered by the CDE Office of School Nutrition (SA)
For children 18 years of age and under
To ensure children continue to receive nutritious meals when
school is not in session
 In areas with significant concentrations of low -income children
As a SFSP Sponsor, you are:
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Providing nutritious meals to needy children
Giving children the food they need to learn, play and grow
Helping families stretch their food buying dollar
Keeping children mentally engaged so they return to school,
ready to learn
 A part of the No Kid Hungry Campaign to end childhood
hunger in Colorado by the year 2015
Meal Service
 Two meals per child, per day
 Any combination of two meals may be claimed except lunch and
supper
 Camps and migrant sites may claim up to 3 meals per day
 Meals must meet USDA standards
 Determine the maximum number of children that can be served
at each site
Requirements for Meal Service
• All children receive a meal meeting meal pattern requirements
• Children with dietary disabilities must be accommodated and
therefore may not receive the same meal.
• Children eat all meals onsite
• All children in attendance are served one meal before second
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meals or any adult meals are served
Adhere to local health & sanitation regulations
If meals are served outdoors make arrangements for inclement
weather
Serve meals during times approved by the State Agency
Only camps may serve meals family style
A la carte items may be sold during a meal service
Donated Foods
 If health and food safety codes permit, food donations may be
made to:
 Eligible local food banks
 Charitable organizations
Field Trips
Menu & POS
Food Safety
 Field Trip meals must meet SFSP
 Ensure the safety and quality
meal pattern requirements.
 The Daily meal count form must
be used at the field trip location.
 Meals must be served during the
approved meal service time.
 Children must be supervised
during meal service.
of the meals by using adequate
storage equipment to transport
them.
 Keep hot foods hot and cold
foods cold!
 Use a thermometer
 Wash hands
 Wear gloves when serving
Formal Approval is Not a Federal
Requirement
Field Trips
 Notify the State agency
 Use the online Field Trip
Notification form
 Provide a calendar of
scheduled trips if multiple field
trips are planned
 Changes in field trip plans?
 Notify the State Agency!
Accurate Point-of-Service Counts
are Critical!
 It is critical that site personnel and monitors understand the
importance of accurate point -of service (POS) meal counts.
• Use meal count forms
• Fill out completely with signature & date.
• Meals must be counted at the actual point of service
Civil Rights
 All participating sponsors must inform potential participants of
the availability of the SFSP
 In addition, all sponsors and their sites are required to:
 Display “And Justice For All” poster
 Translation
 Make program information available to the public upon request;
Civil Rights
 Include the nondiscrimination statement, and instructions for filing
a complaint, in their public release and in any program information
directed to parents of participants and potential participants
 Ensure that meals are served to all attending children, regardless
of their race, color, national origin, sex, age, or disability
 Ensure that all children have equal access to services and facilities
at the site regardless of race, color, national origin, sex, age or
disability
Sponsoring Organizations Must:
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Demonstrate financial and administrative responsibility
Not be seriously deficient
Serve low-income children
Conduct a nonprofit food service
Provide year-round service
Exercise management control over sites
Conduct pre-operational visits
Sign written agreements
Train Your Staff & Volunteers!
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Plan your training agendas
Provide a sign in sheet with topics and date of training
Use USDA manuals
Add outside resources for food safety
Train all of your staff:
 Administrative
 Monitors
 Site workers and volunteers
Management Responsibilities
 Sponsors may not contract out management responsibilities of
the program, including but not limited to the following tasks:
 Ø Meal ordering
 Ø Official recordkeeping responsibilities, including meal count
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information to substantiate claims
Ø Submitting claims
Ø Training
Ø Monitoring
Ø Announcing availability of meals to the news media
Ø Determining income eligibility and maintaining individual
income eligibility statements
Site Types
Open
Located in an area where 50%> of the children are eligible
for free or reduced -price school meals
Reimbursed for all attending children
Closed
Enrolled
Identified group of children living in a “Pocket of Poverty ”
Identified children are transported to a congregate meal
site
Serves only identified group of children participating in a
program/activity
Reimbursed for all attending children
Camps
Residential sites must offer regular scheduled food service
as part of the program
Non-residential day camp sites must offer continuous
scheduled cultural or recreational program between meal
services
Reimbursed only for children meeting income eligibility
criteria
Site Eligibility
Open
School data
2010 Census block group data
Census data must be reassessed every 5 years
Closed
Enrolled
Camps
50% or more free and reduced-price
income applications eligible
50% or more eligibility list of enrolled
children obtained from school where
children receive school lunch or breakfast
“Area eligibility ” using school or census
data showing 50% of the area households
meet the income eligibility guidelines
Income eligibility applications
HOW
DOES
THE SFSP
WORK IN
SUMMER
SCHOOL?
If a summer school site is not open to the children of the
community and provides meals only to enrolled summer school
students, the site is not eligible to participate in the SFSP
If a school is only offering enrichment courses that are not
considered part of the academic curriculum and do not require
mandatory attendance, the school may be eligible to
participate in the SFSP as an open or closed enrolled site
Priorities for Selection of Sponsors
1. Local school food authority sponsors
2. Government and private non -profit organization sponsors that
have successfully operated the SFSP in a prior year
3. New government sponsoring organizations
4. New private non-profit organization sponsors
Using the Income Eligibility Form
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Instructions for applying (Attachment 10)
Application (Attachment 10)
Translation
Income Guidelines (Attachment 3)
No temporary free
Marketing/Outreach
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Creative and fun activities for kids and teens
Develop partnerships
Involve parents
Innovative – Mobile feeding sites
Be resourceful
Identify local champion(s )
USDA Memorandums
 Location of revisions can be found at:
http://www.cde.state.co.us/cdenutritran/nutrisummer.htm