Communications before and after a workplace injury occurs
Please share this information with department managers and first line supervisors frequently at staff and safety
meetings.
Who
Do
Don’t
Employee
Tell your doctor your
• Report injury immediately to supervisor and HR.
employer does not have
• Seek appropriate medical attention.
light duty.
• Advise supervisor and HR immediately if taken off work or
given work restrictions. Provide copy of Activity Prescription
form (APF) to supervisor.
Supervisor • Communicate with HR as soon as possible reporting the
Tell employee there is no
injury and advising if there will be time loss or restricted duty. light duty available.
• Send a copy of any Activity Prescription form received to HR.
• Consult with manager and HR to determine if there are light
duty tasks that can be assigned to a restricted employee.
• If the employee is off work, keep in close contact with the
employee by phone to share your interest in their recovery
and well-being.
HR
Delay this process. Time
• Immediately report to AWC Retro if there is a time loss claim
loss payments are the
or a worker that has restrictions after an injury.
biggest cost driver to your
• If light duty is possible, work with your AWC Retro claim
workers’ comp rates.
coordinator and the employee’s supervisor to develop a light
duty job description to be sent to the doctor for review and
approval.
• Remember: Stay at Work reimbursement will only be
considered from the date a job description is sent to the
doctor.
Supervisor • If injured employee is willing to report to proposed light duty
Let a reluctant employee
and HR
perform light duty without
prior to approval from the doctor have them report to work.
signing a light duty job
• If worker is reluctant to report to light duty work, wait for the
offer in person or by mail.
doctor’s approval of the light duty and work with AWC Retro
to prepare and send a formal job offer to the employee by
certified and regular mail. Request the employee report to
work 7 to 10 days from the date of the letter in order to give
“adequate notice” per L&I requirements.
• Work with HR and/or supervisor on light duty job description.
• Fax light duty job description to attending physician and follow
up every 2 – 3 days for response.
Your Retro team is here to help!
Your AWC Retro Claim Coordinator will work with HR and/or supervisor on light duty job descriptions, and will
fax the light duty job description to the physician and follow up with them. Contact Jody or Peri for any
questions and assistance.