TYPE OF MEETING:
DATE & LOCATION
CHAIR PERSON:
NOTE TAKER:
FSAC Central, Central Highland and South-East Monthly Meeting
Sunday, December 9, 2012, WFP Office, Kabul
Food Security Cluster Coordinator
Mohammad Ibrahim [FSAC Communications], [email protected]
ATTENDEES:
OCHA, WFP, FAO, FSAC/FAO, IRC, MEDAIR, FAO/RASTA, Islamic Relief, MRRD, LSO,
Caritas Germany, RORA, RCDC, AKF, CRS
MEETING AGENDA
No
1
2
3
4
Subject
Brief presentation of the FSAC
Presentation of the 3Ws maps
Coordination mechanisms at local level
Expectations / questions
Agency Presenting
FSAC – Coordinator
FSAC – IM
FSAC Members
FSAC - Coordinator
MEETING Action points
MIN
2
2
2
3
3
4
ACTION ITEM
Share names of agencies that intervene in the same areas
Correct any incorrect or missing information
RESPONSIBLE PARTY
FSAC partners
FSAC partners
TIMELINE
Dec. 16th
Dec. 16th
Contact missing agencies and send final 3Ws maps
To send the contact details of local NGOs present in South-East
To complete information about existing meetings at
provincial/district level
To send any information about how agencies do coordinate their
own activities between Kabul and Regions
FSAC IM
FSAC partners
Dec. 23
th
Dec. 16
FSAC partners
Dec. 16th
FSAC partners
Dec. 16th
NEXT MEETING
DATE
TBA
rd
LOCATION
WFP Kabul Area Office
MEETING MINUTES
MINUTE NO:
1
AGENDA:
Brief presentation of FSA Cluster
FACILITATOR:
FSAC Coordinator
DISCUSSION POINTS:
Head of WFP Kabul Area Office opened the meeting.
Food security and Agriculture Cluster (FSAC) activities, expectations and objectives were introduced to the
participants. The presentation is available online:
http://afg.humanitarianresponse.info/sites/default/files/FSAC_Central_Region_Inception_Meeting_Dec9.pdf.
1TU
U1T
Coordination has been activated in the following regions: National level (Kabul) ; North (Mazar-i Sharif), South
(Kandahar), North-East (Badakhshan), East (Jalalabad), West (Herat)
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FSAC intends achieving operational coordination in the field of emergency preparedness and response to
reduce gaps and duplication
Regional FSAC are operated according to operational needs (minimum coordination / fully activated)
FSAC is related to humanitarian coordination [vs. development]
Meetings are co-chair by WFP, FAO and another elected member
Regional co-chairs and members have the ownership of the regional FSAC cluster
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AKDN: Why DAIL is present in some regions and doesn’t in other regions? What is the role of DAIL and MAIL in this
mechanism?
FSAC - C: FSAC is a coordination mechanism whose primary members are humanitarian non-for-profit organizations
that strictly observe the humanitarian principles of humanity, independence, impartiality and neutrality. It is up to
members to decide upon the level of involvement of the MAIL/DAIL, ANDMA and other type of organizations. In
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1 | FSAC Minutes of Meetings- November 7, 2012
most cases, MAIL attends meetings without a particularly strong involvement. Yet, in the Eastern region, DAIL of
Nangahrar has been elected as the agency co-chair by Eastern Region FSAC members.
AKDN: What is the coordination mechanism for harmonizing the data collection process? Is this and humanitarian
activities connected to the Afghanistan National Strategy Development (ANDS) and Millennium Development Goal
(MDG)?
FSAC - C: Food and nutrition security strategy is a new framework. WFP, FAO and cluster members will participate to
this strategy and meet to make it better.
WFP: It would be good to share the cluster ToR with the members so that all the members have a clear picture of the
cluster terms and mandates.
FSAC - C: there is a ToR at national and regional level. National level cluster TOR and also regional cluster level TOR
have been developed by the members in Kabul and regions. Regional clusters are sub-sets of national cluster. We
have a strategy for 2013 and will soon be shared digitally through OCHA. But the actual document will be ready by
mid-January 2013.
Action point
No action points recorded
MINUTE NO:
AGENDA:
FACILITATOR:
2
FSAC –CC and IM
Presentation of the 3Ws maps
DISCUSSION POINTS:
FSAC CC presents the 3Ws tool, its objectives and the current weaknesses for the regional cluster.
3Ws (Who is doing What and Where) is a mapping tool, updated on a quarterly basis that shows at district level and
per type of activity, the location of FSAC partners. Most important objective is to support operational coordination at
the on-set of a disaster /shock, through channeling humanitarian support to relevant agencies and organizing a surge
capacity where necessary.
Many agencies are still missing as they have not yet reported their presence in the Central, Central Highlands and
South-Eastern regions. Participants have identified the following agencies: Oxfam, Focus, OHW, GWO, IRC, Save the
Children, WHH, RSDO, ACF, AADA, FAO, etc. FSAC IM will contact them and collect their information in order to
develop the 3WS.
The reliability of the 3Ws tool depends upon the quality of reporting from FSAC partners. A symbol shown on the
map in a particular district.
Action Point
FSAC members share names of additional agencies, working in the same areas (Central, CH, SE regions)
FSAC members correct any wrong or missing information
FSAC IM tracks missing agencies and collect information from them
FSAC IM produces the final 3Ws maps and share them with
MINUTE NO:
3
DISCUSSION POINTS:
AGENDA:
Coordination mechanisms at local level
2 | FSAC Minutes of Meetings- November 7, 2012
FACILITATOR:
FSAC members
Three working groups discussed the coordination mechanisms in the respective region (Central, Central Highlands,
South eastern). FSAC will intend to build upon existing mechanisms and not replacing them.
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Additional organizations attending the coordination meetings have been listed
Type of coordination meetings were also listed
Meetings take place at provincial level, not at district levels
All staffs based in Kabul do not have in-depth information about activities in the three regions
Bamyan
1
• Monthly PDMC meeting: ANDMA, DAIL, MRRD, UN agencies, Save the Children, AKF, RSDO, Solidarités,
Helvetas, ACF, AADA
• Monthly Inter-agency meeting chaired by UNAMA
Daikundi
• Monthly PDMC meeting : OHW, RCDC, RORA, Oxfam
• Monthly inter-agency meeting facilitated by about 15 NGOs: Oxfam, ACF, Caritas, AMI, etc.
• Provincial Development Council meetings chaired by the provincial governor
• Yearly meetings on transparency/accountability for GVT
Kabul:
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Monthly National Food Security Cluster meeting. Chaired by FSAC (AfghanAid, WFP and FAO).
Kabul Informal Settlements Meeting: WFP, Islamic Relief.
Humanitarian Regional Team (HRT): WFP.
Monthly PDMC meeting: WFP
Afghanistan Humanitarian Forum: RASTA
ICCT meeting: OCHA, RASTA, WFP
South-Eastern Region:
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PDMC meeting: participants (IRC, WFP, UNHCR, UNAMA, IOM, OCHA and government line departments)
DMC meeting: participants ( MRRD, ANDMA, DoRR, UNAMA)
Emergency Shelter and NFI cluster meeting is conducted on monthly basis in all provinces a part from
Paktika.
Regional HRT meeting is conducted only in Paktia province.
Protection cluster meeting –lead by UNHCR.
Provincial Disaster Management Committee
Action Point
1
To complete information about existing meetings at provincial/district level
MINUTE NO:
4
DISCUSSION POINTS:
AGENDA:
Expectations
3 | FSAC Minutes of Meetings- November 7, 2012
FACILITATOR:
FSAC CC
RORA: what is the added value of food security and agriculture?
FSAC - C: In fact we are putting food security and agriculture together because we are working both in emergency
preparedness and response and also with the recovery. For example when there is a disaster we do not only provide
emergency support, but also support the communities to rebuild their livelihoods. We don’t do development
activities, but we care about the initial recovery stage.
MEDAIR: How do you define central highlands and central region?
FSAC: According to OCHA, the country is divided into six regions. Central Highland region consists of two provinces
(Bamyan, Daikundi) while Central region consists of six provinces (Wardak, Parwan, Panjshir, Logar, Kabul, Kapisa).
Yet, for operational coordination, we may be revising this breakdown. How do you consider the two districts of
Bihsud in Wardak Province? How do we coordinate with actors intervening in Ghor Province? FSAC needs to find out
solutions.
FSAC CC told that any information about how agencies coordinate their own activities and resources between Kabul
and the provinces will be supportive.
Action Point
To send any information about how agencies do coordinate their own activities between Kabul and Regions (Central,
Central Highlands, South-Eastern).
4 | FSAC Minutes of Meetings- November 7, 2012